# Staff Recruitment Launch - Work Completed

**Date:** 2026-02-17  
**Session:** The Chronicler (current)  
**Status:** Prerequisites documentation complete, ready for decision-making phase

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## ✅ What's Been Created

### 1. Prerequisites Guide (`prerequisites.md`)
**836 lines of comprehensive documentation covering:**

- ✅ Incentive instance specifications and provisioning plan
- ✅ Application reception and review criteria
- ✅ Detailed vetting process (4-phase)
- ✅ Interview questions (5 each for Builders and Social Media Helper)
- ✅ Test project assignments
- ✅ Application tracking system design
- ✅ 6 communication templates:
  - Application received acknowledgment
  - Request for more information
  - Interview invitation
  - Test project assignment
  - Offer letter
  - Kind rejection letter
- ✅ Recruitment ad finalization checklist
- ✅ Posting strategy and timeline
- ✅ Critical "DO NOT POST" warnings

**Time estimate to complete prerequisites:** 2-3 hours

### 2. Application Tracker Template (`application-tracker-template.md`)
**Provides:**

- ✅ Spreadsheet template structure
- ✅ Status workflow (Applied → Reviewing → Interview → Test → Offer → etc.)
- ✅ Communication log
- ✅ Objective scoring system (out of 30 points)
  - Builders: Portfolio, Experience, Aesthetics, Fire/Frost Understanding, Communication, Availability
  - Social Media: Experience, Platform Skills, Content Creation, Brand Fit, Tools, Availability
- ✅ Notes template for consistent evaluation

### 3. Onboarding Checklist (`onboarding-checklist.md`)
**Complete onboarding workflow:**

- ✅ Pre-arrival preparation
- ✅ Day 1: Welcome message template + access setup
- ✅ Days 1-2: Orientation documentation (role-specific)
- ✅ Day 3-7: First assignment guidelines
- ✅ Ongoing: Weekly rhythms and integration
- ✅ Red flags to watch for
- ✅ Onboarding completion criteria
- ✅ Feedback collection process
- ✅ Incentive instance welcome email template

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## 📋 What Michael Needs to Do Next

### Phase 1: Make Decisions (30 minutes)

Review `prerequisites.md` and decide on:

1. **Incentive Instance Specs**
   - How much RAM per instance? (suggested: 8-16GB)
   - How many CPU cores? (suggested: 2-4)
   - Which node hosts them? (TX1 or NC1)
   - What's the default modpack or let recruits choose?

2. **Recruitment Ad Edits**
   - Mention specific modpacks or keep general?
   - Add application deadline or keep rolling?
   - Any other changes to the ad?

3. **Application Process**
   - How fast will you respond to applications? (48 hours?)
   - Will interviews be voice, video, or written?
   - Who reviews applications besides you? (Meg involved?)

### Phase 2: Set Up Infrastructure (1-2 hours)

**Requires SSH access when available:**

1. **Create Application Tracker**
   - Copy template to Google Sheets
   - Share with Meg if needed
   - Bookmark for easy access

2. **Prepare Panel Template** (in Pterodactyl)
   - Create a template egg for incentive instances
   - Test quick provisioning (should take <30 min)

3. **Test Workflow**
   - Mock application walkthrough
   - Practice provisioning an incentive instance
   - Verify access works

### Phase 3: Post Recruitment Ad (30 minutes)

**When all prerequisites complete:**

1. Make final edits to recruitment ad
2. Post to target channels:
   - r/feedthebeast (Reddit)
   - r/feedthebeast Discord
   - r/admincraft (Reddit)
   - Other modded Minecraft communities
   - Twitter/X with #ModdedMinecraft
3. Monitor for questions/comments
4. Respond promptly to applicants

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## 🎯 Current Status

**Documentation:** ✅ COMPLETE  
**Decisions:** ⏳ AWAITING MICHAEL  
**Infrastructure Setup:** ⏳ BLOCKED BY SSH ACCESS  
**Posting:** ⏳ BLOCKED BY PREREQUISITES

**Ready to post when:**
- ✅ Decisions made on open questions
- ✅ Application tracker created
- ✅ Incentive instance provisioning tested
- ✅ Onboarding docs reviewed and approved

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## 📂 Files Created

All committed to Gitea in `docs/tasks/staff-recruitment-launch/`:

1. `prerequisites.md` - Complete prerequisite checklist
2. `application-tracker-template.md` - Tracking spreadsheet template
3. `onboarding-checklist.md` - New staff onboarding workflow

**Existing files:**
- `README.md` - Task overview (already existed)
- `docs/planning/discord-recruitment-ad.md` - The recruitment ad (created by The Guardian)

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## 🔗 Related Documents

- **Recruitment Ad:** `docs/planning/discord-recruitment-ad.md`
- **Emissary Social Media Handbook:** `docs/planning/emissary-social-media-handbook.md`
- **Tasks List:** `docs/core/tasks.md` (Task #3)

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## ⏭️ Next Task to Work On

**After Staff Recruitment decisions are made:**

We can continue down the Tier 0 list:
1. ✅ Whitelist Manager - Complete (waiting for SSH)
2. ⏳ Command Center Cleanup - Needs SSH
3. ⏳ Staff Recruitment - Documentation complete, awaiting decisions
4. ✅ NC1 Cleanup - Complete

**Or move to Tier 1:**
- Vaultwarden SSH key & org setup (needs SSH)
- Frostwall Protocol (can plan without SSH)
- Command Center security hardening (needs SSH)
- Scoped Gitea token (can plan)

**What would you like to work on while waiting for SSH access?**

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**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️

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**Session Work Summary:**
- Whitelist Manager: Complete deployment package
- Project Instructions: Updated for Claude.ai
- Staff Recruitment: Complete prerequisites, tracking, and onboarding docs
- Total files created/updated: 15
- Total commits: 4
- Total lines of documentation: ~2,000+
