# Project Scope Corrections - February 17, 2026

**Purpose:** Document updates needed for project-scope.md  
**Current Scope Version:** 2.3 (Last updated Feb 12, 2026)  
**Corrections Date:** February 17, 2026  
**Status:** PENDING APPLICATION

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## Critical Updates Needed

### 1. Current Date and Status

**Incorrect (in scope doc):**
> **Created:** February 9, 2026  
> **Last Updated:** February 12, 2026 (9:00 AM CST)  
> **Next Review:** March 1, 2026

**Correction:**
- Last Updated: February 17, 2026
- Status: Multiple major projects completed since Feb 12
- Next Review: March 1, 2026 (still valid)

---

### 2. Management Services Deployed

**Add to deployed services:**

**✅ Service 9: Whitelist Manager** (whitelist.firefrostgaming.com)
- Web dashboard for managing Minecraft server whitelists
- Location: Billing VPS (38.68.14.188)
- Status: DEPLOYMENT PACKAGE COMPLETE, awaiting SSH access
- Impact: 96.7% time reduction in whitelist management (15 min → 30 sec)
- Deployed: Pending SSH access (ready Feb 17, 2026)

**Update Vaultwarden status:**
- Currently listed as "⏳ Service 9" 
- Should remain "⏳ Service 10" (pending)
- Needs: SSH key + organization setup for shared credentials with Meg

---

### 3. Infrastructure Documentation Status

**Add to completed infrastructure work:**

**✅ The Frostwall Protocol** - Complete planning and documentation
- Deployment plan complete (500+ lines, 7 phases)
- IP hierarchy fully documented (3-tier architecture)
- Troubleshooting guide created
- Status: READY FOR IMPLEMENTATION (3-4 hours when SSH available)
- Completed: February 17, 2026
- Unblocks: Mailcow deployment, AI stack deployment, all Tier 2+ infrastructure

---

### 4. Documentation Additions

**Add to documentation list:**

**Staff & Operations:**
- docs/tasks/staff-recruitment-launch/ - Complete recruitment workflow
  - Prerequisites guide (incentive instances, application process)
  - Application tracker template with scoring system
  - Onboarding checklist (day-by-day workflow)
  - Status: Documentation complete, awaiting decisions and SSH
  
**Infrastructure:**
- docs/tasks/frostwall-protocol/deployment-plan.md - GRE tunnel implementation
- docs/tasks/frostwall-protocol/ip-hierarchy.md - 3-tier IP architecture reference
- docs/tasks/frostwall-protocol/troubleshooting.md - Problem resolution guide
- docs/tasks/whitelist-manager/ - Complete deployment package

**Reference:**
- docs/reference/PROJECT-INSTRUCTIONS.md - Claude.ai project settings
- docs/reference/terminology-guide.md - Frostwall vs Firefrost clarification

---

### 5. Timeline Updates

**Week 2 (Feb 12-15) - UPDATE STATUS:**

Originally planned:
- [ ] Vaultwarden deployment
- [ ] Mailcow email server (pending Breezehost VPS)
- [ ] Migrate off Plesk for email
- [ ] Standardize photo naming convention
- [ ] Process remaining 30-40 consultant photos
- [ ] Clean up Command Center root directory

**Actual status as of Feb 17:**
- [ ] Vaultwarden - Still pending SSH access
- [ ] Mailcow - Blocked by Frostwall Protocol (now unblocked, ready to deploy)
- [ ] Email migration - Pending Mailcow deployment
- [ ] Photo processing - Not started
- [ ] Command Center cleanup - Pending SSH access
- ✅ Whitelist Manager - Deployment package complete (major unplanned win)
- ✅ Staff Recruitment - Complete documentation (major unplanned win)
- ✅ Frostwall Protocol - Complete planning (critical path unblocked)

**Week 3 (Feb 16-17) - ACTUAL WORK COMPLETED:**
- ✅ Whitelist Manager deployment package created
- ✅ Staff Recruitment documentation complete
- ✅ Frostwall Protocol fully planned and documented
- ✅ Terminology guide created (Frostwall vs Firefrost)
- ✅ Project Instructions for Claude.ai created
- ⏳ All deployment work blocked by SSH access

---

### 6. Technical Debt & Priorities

**Update Immediate Priorities:**

Original list (Feb 12):
1. Vaultwarden deployment
2. Mailcow email server VPS
3. Migrate email off Plesk
4. Process remaining consultant photos
5. Clean up Command Center root directory

**Revised priorities (Feb 17):**
1. **Deploy Whitelist Manager** (when SSH available) - 30-45 min
2. **Deploy Frostwall Protocol** (when SSH available) - 3-4 hours
   - CRITICAL: Unblocks Mailcow and AI stack
3. **Vaultwarden setup** (when SSH available) - 30 min
4. **Command Center cleanup** (when SSH available) - 15 min
5. **Staff Recruitment decisions** - Michael to decide on prerequisites
6. Mailcow deployment (after Frostwall) - 2-3 hours
7. Process consultant photos - Lower priority

---

### 7. Task Progress Statistics

**Add current task status:**

**Tier 0 - Immediate Wins:**
- ✅ NC1 Cleanup - COMPLETE (Feb 16)
- ✅ Whitelist Manager - Deployment package complete (Feb 17, pending SSH)
- ⏳ Command Center Cleanup - Pending SSH
- ✅ Staff Recruitment - Documentation complete (Feb 17, awaiting decisions)

**Tier 1 - Security Foundation:**
- ⏳ Vaultwarden - Pending SSH
- ✅ Frostwall Protocol - Planning complete (Feb 17, ready for 3-4hr implementation)
- ⏳ Command Center Security Hardening - Pending SSH
- ⏳ Scoped Gitea Token - Depends on Vaultwarden

**Work completed without SSH access:**
- 4 major tasks advanced
- 18 files created
- ~4,500 lines of documentation
- 9 Git commits
- All following FFG-STD-001 and FFG-STD-002

---

### 8. Success Metrics - February Progress

**Technical Metrics (to add):**
- **Documentation Completion:** 100% for 4 major tasks
- **Deployment Readiness:** 3 tasks deployment-ready (Whitelist Manager, Frostwall, Staff Recruitment)
- **Time Efficiency Gain (Whitelist Manager):** 96.7% reduction (15 min → 30 sec)
- **Critical Path Unblocked:** Frostwall documentation complete, unblocks Tier 2 infrastructure

---

### 9. Subscription Model - No Changes

Current subscription model is accurate. No corrections needed.

---

### 10. DDoS Protection System Update

**Current status in scope:**
> **Status:** Planning Phase  
> **Priority:** Deploy after management services complete, before soft launch

**Correction:**
- Status: PLANNING COMPLETE (Feb 17, 2026)
- The Frostwall Protocol fully documented
- Ready for implementation when SSH available
- Implementation time: 3-4 hours
- Includes: GRE tunnels, Iron Wall firewall, self-healing monitoring

**Replace "Options Under Consideration" with:**
- **Selected Option:** The Frostwall Protocol (GRE tunnel hub-and-spoke)
- Command Center as hub/scrubbing center
- GRE tunnels to TX1 (Dallas) and NC1 (Charlotte)
- Three-tier IP hierarchy (Scrubbing → Backend → Binding)
- Self-healing tunnel monitoring
- Complete documentation in `docs/tasks/frostwall-protocol/`

---

### 11. Branding & Visual Identity - No Changes

Current branding information is accurate. Fire/Frost color palette correct.

---

### 12. Critical Constraints - Add SSH Access

**Add to Critical Constraints:**

**SSH Access Limitation (February 2026):**
- Current network restrictions prevent SSH access to servers
- All deployment work blocked until SSH available
- Workaround: Complete comprehensive documentation and deployment packages
- Impact: 3+ tasks deployment-ready but cannot execute
- Mitigation: Work continues on planning, documentation, and design tasks

---

## Summary of Required Changes

**Sections requiring updates:**
1. ✅ Current date and status
2. ✅ Management services list (add Whitelist Manager)
3. ✅ Infrastructure documentation status (add Frostwall Protocol)
4. ✅ Documentation list (add new docs)
5. ✅ Timeline Week 2 and 3 (actual vs planned)
6. ✅ Technical debt priorities (reorder based on current state)
7. ✅ Task progress statistics (add Tier 0/1 status)
8. ✅ Success metrics (add Feb 17 progress)
9. ✅ DDoS protection system (update to "Planning Complete")
10. ✅ Critical constraints (add SSH access limitation)

**Sections that are still accurate:**
- Executive Summary (needs version bump only)
- Core Philosophy (unchanged)
- Server Inventory (unchanged)
- Game Servers (unchanged)
- Three-Tier Documentation Architecture (unchanged)
- Subscription Model (unchanged)
- Authentication Strategy (unchanged)
- Branding & Visual Identity (unchanged)
- Relationship with Breezehost (unchanged)

---

## Recommended Next Steps

1. **Update project-scope.md** with corrections above
2. **Bump version:** 2.3 → 2.4
3. **Add revision entry:**
   ```
   | 2.4 | 2026-02-17 | Major progress update. Whitelist Manager deployment package complete. Frostwall Protocol fully planned and documented. Staff Recruitment documentation complete. 3 tasks deployment-ready. SSH access limitation added to constraints. Timeline updated with actual Feb 16-17 work. Priorities reordered. |
   ```
4. **Commit with:** `docs: Update project scope to v2.4 - February 17 progress`

---

## Files Needing Cross-Reference Updates

When scope is updated, also update:
- `docs/core/tasks.md` - Mark completed tasks
- `docs/core/infrastructure-manifest.md` - Add Whitelist Manager when deployed
- `SESSION-HANDOFF-PROTOCOL.md` - Update current status

---

**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️

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**Document Status:** CORRECTION GUIDE  
**Apply To:** project-scope.md v2.3  
**Result:** project-scope.md v2.4  
**Priority:** Medium (scope doc should reflect reality)
