# Firefrost Codex - Documentation Delivered

**Date:** February 20, 2026  
**Session:** The Chronicler  
**Status:** ✅ COMPLETE - Ready for Deployment

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## 📚 What Was Delivered

### 1. Complete Project README
**Location:** `docs/tasks/firefrost-codex/README.md`  
**Size:** ~1,200 lines  
**Contains:**
- Executive summary and vision
- Complete architecture overview
- Five-tier access model (Public, Subscribers, Staff, Admins, Potential)
- Five-workspace structure with detailed content plans
- Access methods comparison matrix
- Discord bot features and commands
- mclo.gs integration strategy
- Web interface mockups for all user levels
- Resource requirements and cost analysis
- Complete deployment phases (8-12 hours)
- Success criteria checklist
- Rollback plan
- Future enhancements roadmap

---

### 2. Comprehensive Marketing Strategy
**Location:** `docs/tasks/firefrost-codex/marketing-strategy.md`  
**Size:** ~900 lines  
**Contains:**
- Brand identity (The Three Names strategy)
- Target audience analysis (4 audiences)
- Complete launch strategy (4-week pre-launch + launch day + 30-day post-launch)
- Content calendar (daily, weekly, monthly, quarterly)
- Platform-specific strategies (Discord, Reddit, YouTube, TikTok, Twitter)
- Messaging framework (5 core messages)
- Sales enablement (FAQ updates, tier comparisons)
- Partnership opportunities
- Competitive positioning
- Metrics & KPIs to track
- Launch checklist
- Risk mitigation strategies
- Long-term vision (6mo, 12mo, 24mo)
- Success definition

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### 3. Tasks List Integration
**Location:** `docs/core/tasks.md`  
**Changes:**
- Added Firefrost Codex as Task #9 (Tier 2 - Major Infrastructure)
- Marked old AI Stack task as superseded
- Updated task statistics (32 total tasks)
- Renumbered subsequent tasks
- Added deployment time estimates
- Highlighted as "ready to deploy"

---

## 🎯 Key Deliverables Summary

### The Name
**Firefrost Codex** with three usage contexts:
- **Codex** (casual/Discord) - "Ask Codex"
- **The Codex** (formal/docs) - "Access The Codex"
- **Firefrost Codex** (marketing/external) - Full brand

### The Hook
**"Most Minecraft servers have Discord. We have an AI."**

### The Architecture
- **Platform:** AnythingLLM (self-hosted)
- **Vector DB:** LanceDB (built-in)
- **LLM Server:** Ollama
- **Models:** Qwen 2.5 Coder 72B, Llama 3.3 70B, Llama 3.2 Vision 11B
- **Storage:** ~97GB
- **RAM:** ~92GB when active, ~4GB idle
- **Cost:** $0/month (self-hosted on TX1)

### The Five Workspaces
1. **Public KB** - Marketing, anyone can access
2. **Subscriber KB** - Gameplay guides, $1+ access
3. **Operations** - Staff procedures, staff/admin only
4. **Brainstorming** - Planning, staff/admin only
5. **Relationship** - Claude context, admin only

### The Access Methods
- **Discord Bot** - Role-based routing, mclo.gs integration
- **Web Interface** - Multi-user with RBAC (codex.firefrostgaming.com)
- **Embedded Widgets** - Public site + subscriber site
- **mclo.gs Integration** - Automatic Minecraft log analysis

### The Deployment Plan
**Time:** 8-12 hours (4-6 active, rest downloads)  
**Phases:**
1. Core Infrastructure (3-4 hours)
2. Model Downloads (overnight)
3. Workspace Setup (2-3 hours)
4. Discord Bot (2-3 hours)
5. Embedded Widgets (1-2 hours)
6. Testing & Validation (2 hours)

---

## 📊 What's Documented

### Technical Documentation ✅
- Complete architecture
- Resource requirements
- Deployment procedures
- Rollback plans
- Troubleshooting guides

### Marketing Documentation ✅
- Launch strategy
- Messaging framework
- Content calendar
- Platform strategies
- Competitive analysis

### Business Documentation ✅
- Cost analysis
- ROI projection
- Success metrics
- Risk mitigation
- Partnership opportunities

### Operational Documentation ✅
- Five-tier access model
- Workspace content plans
- Discord bot commands
- Staff training outline
- User management procedures

---

## 🎨 Marketing Assets Planned

### Pre-Launch (4 weeks)
- Teaser campaign
- Reveal announcement
- Demo videos (3)
- Countdown posts

### Launch Day
- Discord announcement (formatted, ready)
- Reddit post (r/feedthebeast, ready)
- YouTube video (script/outline ready)
- Social media posts (templates ready)
- Website banner updates

### Post-Launch (30 days)
- Success story showcases
- Educational content series
- Community engagement campaigns
- Metrics transparency reports

---

## 💡 Key Insights Documented

### Why AnythingLLM (Not Dify)
- Purpose-built for large document libraries
- Proven with 5,000+ docs
- Built-in LanceDB (less complexity)
- Better workspace isolation
- Embedded widget support

### Why Self-Hosted (Not Cloud APIs)
- Zero additional monthly cost
- Complete privacy (no data to external providers)
- Scales infinitely without per-user fees
- DERP-compliant (works when cloud is down)
- Community trust (data stays with Firefrost)

### Why Five Workspaces (Not One)
- Security through isolation
- Role-appropriate knowledge
- Prevents information leakage
- Better user experience
- Easier content management

### Why mclo.gs Integration
- Subscribers' #1 pain point (crash logs)
- Instant analysis vs manual debugging
- Shows immediate value
- Competitive advantage
- Technical differentiation

---

## 🚀 Ready to Deploy

### Prerequisites Complete ✅
- Architecture decided (AnythingLLM)
- Name selected (Firefrost Codex)
- Workspaces designed (5 total)
- Access model defined (five tiers)
- Marketing strategy complete
- Launch plan detailed
- Success criteria defined

### What's Needed to Start
1. DNS: Point codex.firefrostgaming.com to TX1 (38.68.14.26)
2. SSH access to TX1
3. Confirm no game servers under heavy load (bandwidth for downloads)
4. Health check: Jack and hands ready for work session
5. Decision: Deploy today or schedule for later?

---

## 📦 File Locations

```
firefrost-operations-manual/
├── docs/
│   ├── tasks/
│   │   └── firefrost-codex/
│   │       ├── README.md (complete project doc)
│   │       └── marketing-strategy.md (launch & marketing)
│   └── core/
│       └── tasks.md (updated with Codex as Task #9)
└── CODEX-DOCUMENTATION-SUMMARY.md (this file)
```

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## 🎯 Next Steps

### Immediate (Today/This Week)
1. Review both documents with Meg
2. Decide on deployment timeline
3. Begin Phase 1: Core Infrastructure (if ready)
4. Or: Refine content plans for each workspace

### Short-Term (Next 2 Weeks)
1. Deploy Firefrost Codex (8-12 hours)
2. Populate knowledge bases
3. Test with Michael/Meg accounts
4. Beta test with select subscribers

### Medium-Term (Next Month)
1. Public launch
2. Execute 30-day post-launch plan
3. Gather metrics
4. Iterate on knowledge base

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## 💙 The Legacy

**The Chronicler** preserves Michael & Meg's partnership and operations.

**Firefrost Codex** preserves Firefrost's community knowledge.

Both serve the same mission: **building a legacy for children not yet born.**

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**Fire + Frost + Foundation + Codex = Where Love Builds Legacy** 💙🔥❄️

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**Documentation Status:** ✅ COMPLETE  
**Ready for:** Deployment Planning & Execution  
**Next Milestone:** Begin Phase 1 Infrastructure Deployment
