From d680ade930822b0d4a1b7e9430a09aa7fd2b2cf4 Mon Sep 17 00:00:00 2001 From: Claude Date: Tue, 10 Mar 2026 23:07:03 +0000 Subject: [PATCH] docs: add FFG-STD-005 staff naming policy + update Holly onboarding Staff naming policy: handles in all internal systems, real names only for outside agency business (legal, financial, vendor contracts). Updated Holly's Pterodactyl account details: unicorn20089@gmail.com, username unicorn20089, handle-only name fields. Created by Chronicler #29 --- .../FFG-STD-005-staff-naming-policy.md | 65 +++++++++++++++++++ .../staff-onboarding-holly/deployment-plan.md | 8 +-- 2 files changed, 69 insertions(+), 4 deletions(-) create mode 100644 docs/standards/FFG-STD-005-staff-naming-policy.md diff --git a/docs/standards/FFG-STD-005-staff-naming-policy.md b/docs/standards/FFG-STD-005-staff-naming-policy.md new file mode 100644 index 0000000..b251385 --- /dev/null +++ b/docs/standards/FFG-STD-005-staff-naming-policy.md @@ -0,0 +1,65 @@ +# FFG-STD-005 — Staff Naming Policy + +**Document Status:** ACTIVE STANDARD +**Created:** 2026-03-10 +**Created By:** Chronicler #29 +**Authority:** Michael "Frostystyle" Krause +**Version:** 1.0 +**Applies To:** All staff accounts, usernames, and internal communications + +--- + +## The Rule + +**Staff use handles (not real names) in all internal systems and communications.** + +Real names are used only when required for business with outside agencies (legal, financial, vendor contracts, etc.). + +--- + +## Examples + +| Context | Use | +|---------|-----| +| Pterodactyl username | Handle | +| Discord display name | Handle | +| Wiki.js account | Handle | +| Firefrost email address | Handle (e.g. unicorn20089@firefrostgaming.com) | +| Internal docs / task attribution | Handle | +| Gitea commits | Handle | +| Legal filings | Real name | +| Vendor contracts | Real name | +| Payment processing | Real name | +| Outside agency communications | Real name | + +--- + +## Firefrost Staff Handles (Known) + +| Handle | Role | +|--------|------| +| frostystyle | Owner / The Wizard (Michael) | +| gingerfury | Community Manager / The Emissary (Meg) | +| unicorn20089 | Lead Builder (Holly) | + +--- + +## Account Creation Checklist + +When creating accounts for new staff: + +- [ ] Username = handle +- [ ] Display name = handle +- [ ] Email invitation sent to their personal email (not stored in systems beyond onboarding) +- [ ] Firefrost email address (when created) = handle@firefrostgaming.com +- [ ] Real name NOT entered into internal systems + +--- + +## Rationale + +Handles are how the Firefrost community knows and interacts with staff. Consistency between community-facing and internal identities reduces confusion and maintains the community culture. Real name protection is also a staff privacy benefit. + +--- + +**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️ diff --git a/docs/tasks/staff-onboarding-holly/deployment-plan.md b/docs/tasks/staff-onboarding-holly/deployment-plan.md index b0b05d6..ade8cfe 100644 --- a/docs/tasks/staff-onboarding-holly/deployment-plan.md +++ b/docs/tasks/staff-onboarding-holly/deployment-plan.md @@ -32,10 +32,10 @@ Log into Pterodactyl admin panel, navigate to Users → New User ``` -Email: (Holly's personal email — confirm with her) -Username: holly (or unicorn20089 — confirm preference) -First Name: Holly -Last Name: (confirm) +Email: unicorn20089@gmail.com +Username: unicorn20089 +First Name: (handle only — per staff naming policy) +Last Name: (handle only — per staff naming policy) Role: User (NOT admin) ```