Task #20: Mailcow Email Server on Billing VPS — ✅ COMPLETE #190

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mkrause612 · 2026-03-21T02:33:54-05:00

mkrause612 commented

2026-03-21 02:33:54 -05:00

Task #20: Mailcow Email Server on Billing VPS — ✅ COMPLETE

Time Estimate: 2-3 hours (actual: ~3 hours)

Documentation: docs/tasks/ (see operations manual)

Time: 2-3 hours (actual: ~3 hours)
Status: ✅ DEPLOYED — March 15, 2026 (ahead of April 1 target)
Deployed By: Chronicler #31
Documentation: docs/tasks/mailcow-email-server-on-nc1/

Professional @firefrostgaming.com email on Billing VPS. Self-hosted, $120/year saved, eliminates Plesk.

Deployment Summary:

✅ Mailcow running on Billing VPS (38.68.14.188)
✅ Nginx proxy on ports 8080/8443 (shares server with Paymenter)
✅ SSL cert via Let's Encrypt (expires 2026-06-14, auto-renews)
✅ ClamAV disabled (RAM conservation on 1.9GB server)
✅ DKIM, SPF, DMARC, autodiscover/autoconfig all configured
✅ Outbound delivery verified (mail-tester.com + Gmail)
✅ Daily backup cron at 3am
⏳ Inbound delivery — DNS propagating, Gmail retry pending

Mailboxes: michael, megan, holly, hello, noreply, support
Aliases: frostystyle, gingerfury, unicorn20089, admin, billing, webmaster

Next steps: Ghost SMTP, Paymenter SMTP, resend Holly's Ghost invite

Source: docs/core/tasks.md (Task #20)

### Task #20: Mailcow Email Server on Billing VPS — ✅ COMPLETE **Time Estimate:** 2-3 hours (actual: ~3 hours) **Documentation:** `docs/tasks/` (see operations manual) --- **Time:** 2-3 hours (actual: ~3 hours) **Status:** ✅ DEPLOYED — March 15, 2026 (ahead of April 1 target) **Deployed By:** Chronicler #31 **Documentation:** `docs/tasks/mailcow-email-server-on-nc1/` Professional @firefrostgaming.com email on Billing VPS. Self-hosted, $120/year saved, eliminates Plesk. **Deployment Summary:** - ✅ Mailcow running on Billing VPS (38.68.14.188) - ✅ Nginx proxy on ports 8080/8443 (shares server with Paymenter) - ✅ SSL cert via Let's Encrypt (expires 2026-06-14, auto-renews) - ✅ ClamAV disabled (RAM conservation on 1.9GB server) - ✅ DKIM, SPF, DMARC, autodiscover/autoconfig all configured - ✅ Outbound delivery verified (mail-tester.com + Gmail) - ✅ Daily backup cron at 3am - ⏳ Inbound delivery — DNS propagating, Gmail retry pending **Mailboxes:** michael, megan, holly, hello, noreply, support **Aliases:** frostystyle, gingerfury, unicorn20089, admin, billing, webmaster **Next steps:** Ghost SMTP, Paymenter SMTP, resend Holly's Ghost invite --- --- **Source:** `docs/core/tasks.md` (Task #20)

mkrause612 added the

area/billing area/email area/website for/holly for/meg for/michael labels 2026-03-21 02:33:54 -05:00

mkrause612 commented

2026-04-01 18:16:20 -05:00

This issue is being closed as part of the task system migration on April 1, 2026.

Why: The Gitea Issues + Kanban approach proved too heavyweight for daily operations and lacked accessibility for non-technical team members (Meg, Holly).

New System:

BLOCKERS.md - Critical soft launch tasks
BACKLOG.md - Future work organized by theme
Trinity Console v2 Task Module (planned) - Web-based task management

Archive: All issues preserved in docs/archive/gitea-issues-archive-2026-04-01.md

— Chronicler #54

This issue is being closed as part of the task system migration on April 1, 2026. **Why:** The Gitea Issues + Kanban approach proved too heavyweight for daily operations and lacked accessibility for non-technical team members (Meg, Holly). **New System:** - `BLOCKERS.md` - Critical soft launch tasks - `BACKLOG.md` - Future work organized by theme - Trinity Console v2 Task Module (planned) - Web-based task management **Archive:** All issues preserved in `docs/archive/gitea-issues-archive-2026-04-01.md` — Chronicler #54

mkrause612 closed this issue

2026-04-01 18:16:20 -05:00

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Reference: firefrost-gaming/firefrost-operations-manual#190