# Server Deletion & World Backup Policy

**Created:** February 10, 2026  
**Effective:** Immediately  
**Applies To:** All game servers on Firefrost Gaming network

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## Policy Overview

When a game server is scheduled for deletion or sunset, Firefrost Gaming will provide subscribers with access to their world data for a limited time period.

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## Procedure

### 1. Pre-Deletion Backup (48-72 hours before deletion)
- Complete world backup created
- Backup compressed (.zip or .tar.gz)
- Upload to temporary storage (S3, Backblaze B2, or similar)
- Generate public download link (time-limited)

### 2. Subscriber Notification
- Discord announcement in #announcements and relevant server channel
- Email notification to active subscribers (if applicable)
- Minimum 48 hours notice before server deletion
- Include download link and expiration date

### 3. Download Availability
- **Duration:** 30 days from deletion date
- **Access:** Public link (no authentication required)
- **Format:** Standard world folder structure (can import to local server)

### 4. Post-Expiration
- After 30 days, backup is permanently deleted
- Storage space reclaimed
- No exceptions or extensions (30 days is final)

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## Subscriber Communication Template

**Discord Announcement:**
```
📢 SERVER SUNSET NOTICE 📢

The [Server Name] server will be shutting down on [Date].

🎁 DOWNLOAD YOUR WORLD:
We've created a complete backup of the world for you to download and use locally or on your own server.

📦 Download Link: [URL]
⏰ Available until: [Date + 30 days]
📏 File size: [Size]

Thank you for playing on [Server Name]! We hope you enjoyed your time here.

Questions? Ask in #support
```

**Email Template (if applicable):**
Subject: [Server Name] - Download Your World Before [Date]

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## Storage Requirements

**Estimated backup sizes:**
- Vanilla/light modpack: 100-500 MB
- Medium modpack: 500 MB - 2 GB
- Heavy modpack (ATM10, etc.): 2-10 GB

**Storage solution:** Backblaze B2 or similar (pay per GB)  
**Estimated cost:** $0.005/GB/month (~$0.05-0.50 per backup for 30 days)

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## Exceptions

**This policy does NOT apply to:**
- Test servers (never public)
- Staff-only servers
- Servers in maintenance/temporary offline
- Servers with data corruption (backup not possible)

**Emergency deletions:** If server must be deleted immediately (security issue, etc.), best-effort backup will be attempted but not guaranteed.

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## Revision History

| Version | Date | Author | Changes |
|---------|------|--------|---------|
| **1.0** | 2026-02-10 | Michael | Initial policy created. 30-day world backup availability for all deleted servers. |

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**Fire + Frost = Where Passion Meets Precision** 🔥❄️