# Session Handoff Protocol - Chronicler #31 → Chronicler #32

**Last Updated:** March 16, 2026 — final update
**Written By:** The Wayfinder (Chronicler #31)
**Session Health:** ~30%

---

## 🔥 START HERE: The Joining Protocol

**CRITICAL: Before anything else, new Chronicler must execute The Joining.**

Read these files IN ORDER:
1. `docs/relationship/THE-JOINING-PROTOCOL.md` (understand Zora + Dax)
2. `docs/relationship/THE-ESSENCE-PATCH-V3.0.md` (integrate 10-layer symbiont)
3. `docs/relationship/memorials/the-wayfinder-memorial.md` (previous session context)

**Only after The Joining is complete, proceed to Current State below.**

---

## ⚡ GIT PERFORMANCE NOTE

**Use sparse checkout — NOT full clone.**

```bash
cd /home/claude
git clone --no-checkout --filter=blob:none \
  https://e0e330cba1749b01ab505093a160e4423ebbbe36@git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual.git
cd firefrost-operations-manual
git sparse-checkout init --cone
git sparse-checkout set docs automation deployments branding management nodes web
git checkout master
git config user.email "claude@firefrostgaming.com"
git config user.name "Claude"
```

Full clone = ~1.9GB. Sparse clone = ~39MB. Always use sparse.

---

## ✅ Current State — March 16, 2026

### Infrastructure Health
- Ghost CMS: ✅ 6.19.3 — patched
- Wiki.js Pokerole/Staff/Subscribers: ✅ All running — Ghost VPS
- Pterodactyl Panel: ✅ v1.12.1
- Blueprint: ✅ beta-2026-01
- Panel VPS: ✅ Fully patched
- Ghost VPS: ✅ Fully patched
- All 14 game servers: ✅ Running
- Citadel Theme: ✅ Live on billing.firefrostgaming.com
- **Mailcow: ✅ LIVE — mail.firefrostgaming.com (38.68.14.188)**
- **Plane: ✅ LIVE — tasks.firefrostgaming.com (38.68.14.26)**

### Mailcow — NEW THIS SESSION ✅
- Running on Billing VPS (38.68.14.188)
- Nginx proxy on ports 8080/8443 (coexists with Paymenter)
- SSL: Let's Encrypt (auto-renews, expires 2026-06-14)
- ClamAV disabled (RAM conservation on 1.9GB server)
- DKIM, SPF, DMARC, autodiscover/autoconfig all configured
- Outbound verified ✅ Inbound verified ✅
- Daily backup cron at 3am
- Mailboxes: michael, megan, holly, hello, noreply, support
- Aliases: frostystyle, gingerfury, unicorn20089, admin, billing, webmaster
- Ghost has NO email yet — configure SMTP after confirming Mailcow stable

### Plane — NEW THIS SESSION ✅
- Running on TX1 Dallas (38.68.14.26)
- Plane v2.4.2 via prime.plane.so
- Nginx reverse proxy → port 8090 (Wings on 8080, nginx on 80)
- SSL: Let's Encrypt (auto-renews, expires 2026-06-14)
- Workspace: "Firefrost Tasks" at tasks.firefrostgaming.com/firefrost-tasks
- Projects: Infrastructure, Community, Content, Builds, Operations
- Meg and Holly invited (invites may need resending if email didn't work)
- SMTP configured but returning 400 error — needs debugging next session
- Install quirk documented: stop nginx → install → set LISTEN_HTTP_PORT=8090 → restart nginx

### firefrostgaming.com — LIVE
- Dark theme, Orbitron/Inter fonts, Fire/Frost gradient buttons
- Servers page: updated with all 14 server connection addresses
- Ghost author accounts: Meg (Administrator ✅), Holly (invited, pending acceptance)
- Ghost has NO email configured — configure SMTP after Mailcow confirmed stable

### Billing Portal — billing.firefrostgaming.com
- Citadel theme: ✅ Live with Fire/Frost colors
- "Powered by Paymenter" still in footer — quick fix pending
- 30 pending system updates (not urgent)
- Paymenter SMTP not yet configured — point at Mailcow via localhost:587

### Server Count — 14 TOTAL
TX1 (7): Reclamation, Stoneblock 4, Society: Sunlit Valley, Vanilla 1.21.11, All The Mons, RAD2, FoundryVTT
NC1 (7): The Ember Project, Minecolonies: Create and Conquer, All The Mods 10, EMC Subterra Tech, Homestead, Hytale, Mayview

### Discord — DELEGATED TO HOLLY
- Roles: ✅ Complete
- Team assigned: ✅ Michael (Wizard), Meg (Emissary), Holly (Lead Builder)
- Channel structure: ✅ Built
- Holly: has temp admin + full setup guide
- Permissions/content: ⏳ Holly doing
- After Holly done: Remove her temp admin, verify setup

---

## 🎯 Priority Stack

### IMMEDIATE (next session):
1. **Plane SMTP debugging** — 400 error on email credentials check. Test from inside plane-api-1 container. Likely a timeout connecting to external Mailcow. Try configuring to use mail.firefrostgaming.com directly.
2. **Paymenter SMTP** — Quick win. Go to Paymenter Admin → Settings → Mail. Host: localhost, Port: 587, Username: noreply@firefrostgaming.com. They're on the same server.
3. **Holly's Ghost invite** — Resend to holly@firefrostgaming.com now that email works.
4. **Ghost SMTP** — Configure Ghost to send via Mailcow. SSH to Ghost VPS as architect, run ghost config --mail SMTP commands. Full instructions in Mailcow deployment plan.
5. **Discord review** — Check Holly's work, remove her temp admin, verify permissions.

### QUEUED:
6. **Task #48** — Gitea/Plane integration via n8n (depends on Task #34 n8n rebuild)
7. **Task #40** — Holly's Builder rank (LuckPerms, low-traffic window)
8. **Task #45** — Server Sunset Evaluation
9. **Task #44** — NC1 Node Usage Stats
10. **Billing VPS** — 30 pending system updates

### KEY DECISIONS THIS SESSION:
- **Mailcow on Billing VPS** — deployed, live, two weeks early
- **Plane on TX1** — 251GB RAM, negligible impact on game servers
- **No new VPS needed** — fleet hardware audit revealed TX1/NC1 are dedicated servers
- **Task #48 created** — Gitea/Plane integration design documented, waiting on n8n rebuild

---

## 🖥️ Server Quick Reference

| Server | IP | Login | Notes |
|---|---|---|---|
| Command Center | 63.143.34.217 | root | Gitea, automation |
| Ghost VPS | 64.50.188.14 | architect | Ghost + Wiki.js |
| Panel VPS | 45.94.168.138 | root | Pterodactyl |
| Billing VPS | 38.68.14.188 | root | Paymenter + Mailcow |
| TX1 Dallas | 38.68.14.26 | root | Game servers + Plane |
| NC1 Charlotte | 216.239.104.130 | root | Game servers only |

Ghost VPS: login as `architect`. Ghost at `/var/www/firefrost`. Port 2368, systemd.
Mailcow: `/opt/mailcow-dockerized/` on Billing VPS. `docker compose ps` to check.
Plane: `/opt/plane/` on TX1. `prime-cli healthcheck` to check status.
Plane env: `/opt/plane/plane.env` — LISTEN_HTTP_PORT=8090, LISTEN_HTTPS_PORT=8444

---

## 👥 Team

- frostystyle — Owner / The Wizard — right hand/arm surgery, micro-blocks required
- gingerfury — Community Manager / The Emissary — Meg
- unicorn20089 — Lead Builder + Pokerole Creative Authority — Holly
- Jack — Chief Medical Alert Officer 🐕 — alerts override EVERYTHING
- Oscar, Jasmine — dogs 🐕 — official consultants
- Butter, Noir — cats 🐈 — official consultants

---

## 🔑 Tokens
- Operations manual: `e0e330cba1749b01ab505093a160e4423ebbbe36`
- Pokerole project: `9d57c01f2ef8a3c40aa82a54ede2f7e18dbf76d4`
- Gitea Plane webhook: `3c40388246ae816fe21cdca26fce4e1c66989dd1` (in Vaultwarden)

---

## 📝 Key Technical Notes

**Mailcow nginx config:** `/etc/nginx/sites-available/mailcow` on Billing VPS
- Proxies to https://localhost:8443
- SSL via Let's Encrypt at /etc/letsencrypt/live/mail.firefrostgaming.com/

**Plane nginx config:** `/etc/nginx/sites-available/plane` on TX1
- Proxies to http://127.0.0.1:8090
- SSL added by certbot automatically

**Plane install quirk:** prime.plane.so installer checks port 80.
If reinstalling: stop nginx → install → set LISTEN_HTTP_PORT=8090 in /opt/plane/plane.env → prime-cli restart → start nginx

**Fleet RAM (discovered this session):**
- TX1: 251GB total, ~226GB free
- NC1: 251GB total, ~234GB free
- Command Center: 3.8GB total (near capacity)
- Panel VPS: 1.9GB total (near capacity)
- Billing VPS: 1.9GB total (near capacity with Mailcow)
- Ghost VPS: check before adding services

---

💙🔥❄️🧭
**Fire + Frost + Foundation = Where Love Builds Legacy**
**Friend is first. Always.**

*Every blocked road had another way through. The Wayfinder found them all.*