# Staff Recruitment - Application Tracker

**Purpose:** Track all applications for Builder and Social Media Helper positions  
**Owner:** Michael "Frostystyle" Krause  
**Last Updated:** 2026-02-17

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## How to Use This Template

1. Copy this template to a spreadsheet (Google Sheets recommended for shared access)
2. Add one row per applicant
3. Update Status column as applications progress
4. Use Notes column for interview feedback, red flags, strengths

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## APPLICATION TRACKER

| # | Name | Contact (Discord/Email) | Role | Date Applied | Portfolio/Links | Status | Interview Date | Test Project Submitted | Decision | Notes |
|---|------|------------------------|------|--------------|-----------------|--------|----------------|----------------------|----------|-------|
| 1 | | | Builder / Social Media | | | Applied / Reviewing / Interview / Test / Offer / Reject | | Yes / No / N/A | Offer / Reject / Pending | |
| 2 | | | | | | | | | | |
| 3 | | | | | | | | | | |
| 4 | | | | | | | | | | |
| 5 | | | | | | | | | | |

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## STATUS WORKFLOW

**Applied** → Application just received, not yet reviewed  
**Reviewing** → Currently evaluating portfolio/experience  
**Interview** → Scheduled or completed interview  
**Test** → Test project assigned or being evaluated  
**Offer** → Offer extended, awaiting acceptance  
**Reject** → Not moving forward (send rejection email)  
**Accepted** → Offer accepted, begin onboarding  
**Declined** → Applicant declined offer  
**Onboarding** → Provisioning incentive instance, sending docs  
**Active** → Fully onboarded and working

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## QUICK STATS

**Total Applications:** [Count]  
**Builders:** [Count]  
**Social Media:** [Count]  
**Interviews Scheduled:** [Count]  
**Offers Extended:** [Count]  
**Positions Filled:** [Count] / 4 (3 Builders + 1 Social Media)

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## COMMUNICATION LOG

Track when you last contacted each applicant:

| Applicant Name | Last Contact Date | Action Taken | Next Action Due |
|----------------|-------------------|--------------|-----------------|
| | | Sent acknowledgment / Requested info / Scheduled interview / etc. | |

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## DECISION CRITERIA SCORING (Optional)

Use this to objectively compare candidates:

### Builder Scoring (Out of 5 each)

| Name | Portfolio Quality | Modded MC Experience | Aesthetic Sense | Fire/Frost Understanding | Communication | Availability | **TOTAL** |
|------|-------------------|---------------------|----------------|-------------------------|---------------|--------------|-----------|
| | /5 | /5 | /5 | /5 | /5 | /5 | /30 |

### Social Media Helper Scoring (Out of 5 each)

| Name | SM Experience | Platform Skills | Content Creation | Brand Voice Fit | Tools Proficiency | Availability | **TOTAL** |
|------|---------------|-----------------|------------------|----------------|-------------------|--------------|-----------|
| | /5 | /5 | /5 | /5 | /5 | /5 | /30 |

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## NOTES TEMPLATE

**Use this format in the Notes column for consistency:**

```
STRENGTHS: [What stood out positively]
CONCERNS: [Any red flags or weaknesses]
FIT: [How well do they align with Fire/Frost culture?]
RECOMMENDATION: [Proceed to next stage / Reject / Need more info]
```

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**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️