firefrost-operations-manual/docs/procedures/how-to-mark-task-complete.md

How to Mark a Task Complete

For: Holly, Meg, or anyone on the Firefrost team
Time: 2-3 minutes
No technical skills needed!

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The Quick 3-Step Process

Step 1: Close the Issue (30 seconds)

1. Go to: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/issues

2. Find your task:

   • Scroll through the list OR
   • Use the search box at top (search for task name)

3. Click on your task to open it

4. Scroll down to the comment box at bottom

5. Write a completion note:

   ✅ Complete!
   
   [1-2 sentences about what you did]
   
   - Your Name
   

6. Click two buttons:

   • Click green "Comment" button
   • Then click green "Close" button (it turns red when closed)

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Step 2: Move to Done Column (30 seconds)

1. Go to: https://git.firefrostgaming.com/firefrost-gaming

2. Click "Projects" tab at top

3. Click "Firefrost Operations"

4. Find your task card (it'll be in your colored column)

5. Drag and drop:

   • Click and hold the task card
   • Drag it to the ✅ Done column (green, far right)
   • Let go

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Step 3: Update the Master List (Optional - 1 minute)

Michael or Claude usually does this, but you can too if you want:

1. Go to: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/src/branch/master/docs/core/tasks.md

2. Click the pencil icon ✏️ (top right)

3. Find your task:

   • Press Ctrl+F (Windows) or Cmd+F (Mac)
   • Search for your task name

4. Add completion marker:

   Change this:

   ### 37. Staggered Server Restart System
   

   To this:

   ### 37. Staggered Server Restart System — ✅ COMPLETE
   

5. Scroll to bottom of page

6. Write commit message:

   docs: mark Task #37 complete (Staggered Server Restart)
   

7. Click green "Commit Changes" button

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Visual Guide

STEP 1: Close the Issue
┌─────────────────────────────────────────┐
│ Task #37: Staggered Server Restart...   │
│                                         │
│ [Task details]                          │
│                                         │
│ ┌─────────────────────────────────────┐│
│ │ ✅ Complete!                         ││
│ │                                     ││
│ │ Built the restart system...         ││
│ │                                     ││
│ │ - Holly                             ││
│ └─────────────────────────────────────┘│
│                                         │
│ [Comment] [Close] ← Click both         │
└─────────────────────────────────────────┘

STEP 2: Kanban Board
┌────────────┬────────────┬───────────┐
│ 🦄 Holly   │ 👀 Review  │ ✅ Done   │
│            │            │           │
│ Task #37   │            │           │
│ ────────→  │            │           │
│            │            │ Task #37  │ ← Drag here!
└────────────┴────────────┴───────────┘

STEP 3: Master List (Optional)
┌─────────────────────────────────────────┐
│ ### 37. Staggered Server Restart System │
│         ↓ Add this ↓                    │
│ ### 37. Staggered Server Restart System │
│         — ✅ COMPLETE                    │
└─────────────────────────────────────────┘

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That's It! ✅

You're done! The task is now:

• Closed in Gitea
• In the Done column on Kanban
• (Optionally) Marked complete in tasks.md

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Common Questions

Q: Do I need to do Step 3 (Master List)?
A: No! Michael or Claude usually does this. Steps 1 & 2 are all you need.

Q: What if I can't find my task?
A: Search for a keyword from the task title, or ask @Michael in Discord.

Q: Can I close someone else's task?
A: Only if you worked on it together! Otherwise let them close their own.

Q: What if the task isn't fully complete?
A: Don't close it yet! Add a comment about your progress and leave it open.

Q: I accidentally closed it, how do I reopen?
A: Click the "Reopen" button at bottom of the issue page.

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Quick Links

Issues: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/issues
Kanban: https://git.firefrostgaming.com/firefrost-gaming → Projects → Firefrost Operations
Master List: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/src/branch/master/docs/core/tasks.md

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Need Help?

Ask in Discord:

• @Michael (The Wizard) - technical help
• @Meg (GingerFury) - general questions
• @Claude (The Chronicler) - documentation/process

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Fire + Frost + Foundation = Where Love Builds Legacy 💙🔥❄️