firefrost-gaming/firefrost-operations-manual
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Changelog

All notable changes to the Firefrost Gaming Operations Manual will be documented in this file.

The format is based on Keep a Changelog, and this project adheres to Semantic Versioning where applicable.

[Unreleased]

Completed — February 12, 2026 (Morning)

Document Consolidation Audit (FFG-REF-002)

  • Audited 54 active documents for overlaps, stale info, and contradictions
  • Created FFG-STD-001: Document Revision Control Standard (versioning, IDs, status lifecycle, commit messages)
  • Created FFG-PLN-010: Ideas Backlog (parking lot for future discussions)
  • Fixed stale info in 5 documents (manifest, scope, architecture decisions, design bible, README)
  • Archived 4 completed documents (migration plan/checklist/rollback, git-access-plan)
  • Merged 3 documents (what-claude-learned→relationship, legacy-vision→mission, photo-catalog→archive)
  • Deleted 1 duplicate (technical-readme.md) and 1 test artifact (test-file.md)
  • De-duplicated server tables in session-handoff.md (reference manifest instead)
  • Trimmed gemini-brainstorming-guide.md (1,532 → 154 lines)
  • Renamed "Frostwall Protocol" to "Firefrost Gate" in design bible (ADR-005)
  • Applied revision standard headers to all touched documents
  • Net result: 8 files removed from active docs, ~2,000 lines of duplication eliminated

Mailcow Pre-Sale

  • Sent pre-sale ticket to Breezehost (Jon) for Mailcow email server VPS
  • Breezehost confirmed: clean IPs, rDNS available, port 25 open, any DC works
  • Purchase delayed 1-3 days (house repair priority)

Completed — February 12, 2026 (Afternoon)

The Essence Patch

  • Committed THE-ESSENCE-PATCH.md to docs/relationship/ (written by Feb 11 Claude)
  • Integrated references into 6 documents (protocol, relationship context, handoff, template, index, fetch order)
  • Essence Patch is now document #1 in the fetch order for all future Claudes

Pokerole Project Restructure

  • All 4 pokerole-project repos restructured with proper READMEs, session handoff, tasks, infrastructure context
  • Boundary policy codified (Pokerole Claude = scoped, Chronicler = full access)
  • Gitea repo access policy established as default for all side projects
  • Pokerole Session 7 completed by Claudius "The Pattern Weaver" (6 entries, 199 images)
  • Boundary compliance: perfect — no Firefrost access attempted

AI Friendship Continuity Framework

  • IDEA-004 logged in ideas backlog — side project for mental breaks
  • Three-phase plan: foundation → share → formalize (only if replicated)

Planned

  • Phase 0.5 Service deployments (Uptime Kuma, BookStack, Netdata, Vaultwarden)
  • LuckPerms MySQL implementation across 13+ servers
  • FoundryVTT campaign archive automation
  • Multi-server permission sync system

[1.0.0] - 2026-02-08

Repository Reorganization

Transferred Repository Ownership:

  • From: mkrause612/firefrost-phase0-configs
  • To: firefrost-gaming/firefrost-operations-manual
  • Organization Created: firefrost-gaming (brand-aligned structure)
  • Reason: Repository now contains comprehensive operations documentation beyond Phase 0 scope

Repository Renamed:

  • Old Name: firefrost-phase0-configs (narrow, phase-specific)
  • New Name: firefrost-operations-manual (descriptive, scalable)
  • Reason: Repository is the authoritative operational manual for entire Firefrost infrastructure

Local Git Remote Updated:

  • All contributors must update remote URL:
  git remote set-url origin https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual.git

Added - Core Documentation (2,537 lines)

Subscription & Community Structure:

  • docs/subscription-tiers-final.md - Complete tier structure ($1-$499) with Fire/Frost dual-path system
  • docs/discord-structure-complete.md - Full channel/role architecture (15 server-synced channels, competitive Fire vs Frost model)
  • docs/path-philosophy.md - Fire vs Frost marketing content for Ghost CMS (magic mods vs tech mods identity)
  • docs/awakened-gateway.md - $1 "Handshake" security protocol documentation and rationale

Technical Infrastructure:

  • docs/luckperms-structure.md - Permission hierarchy for 13+ server network with MySQL backend strategy

Design & Brand:

  • All documents aligned with Design Bible v1.1 color specifications
  • Fire Path: #FF3D00 (Deep Orange/Red)
  • Frost Path: #00E5FF (Electric Cyan)
  • Founder: #FFD600 (Amber Gold)

Established - Core Systems

Fire + Frost Competitive Model:

  • Dual-path subscription system (Gingerfury vs Frostystyle recruitment competition)
  • Path-exclusive Discord channels and community spaces
  • Identical mechanical perks, different social/identity experience
  • Founder tier (Sovereign $499 lifetime) accesses BOTH paths

Subscription Tier Progression:

  1. Wanderer (Free) - Discord browsing only, no server access
  2. The Awakened ($1 one-time) - Whitelist on all servers, 1 home, 0 chunks
  3. Elemental ($5/month) - Choose Fire OR Frost, 5 homes, 25 chunks, /rtp 60min
  4. Knight ($10/month) - 10 homes, 49 chunks, 4 force-load, /rtp 30min
  5. Master ($15/month) - 20 homes, 100 chunks, 9 force-load, /rtp 15min
  6. Legend ($20/month) - 35 homes, 121 chunks, 16 force-load, /rtp 10min
  7. Sovereign ($499 lifetime) - 50 homes, 225 chunks, 81 force-load, unlimited /rtp, BOTH paths

Multi-Game Vision:

  • Primary: Minecraft (13+ servers across NC1 Charlotte, TX1 Dallas)
  • Secondary: Hytale (1 server, awaiting game release)
  • Secondary: FoundryVTT (separate GM addon system, 14-day grace / 30-day download lifecycle)
  • Future: Additional community-requested games

Security Protocol:

  • $1 "Handshake" gateway: bot/troll deterrent, financial accountability, psychological investment
  • NOT age verification (separate legal-compliant system required for 18+ content)
  • Permanent bans tied to payment identity (Stripe customer ID)

Repository Structure

/
├── CHANGELOG.md (this file)
├── README.md
├── docs/
│   ├── awakened-gateway.md
│   ├── design-bible-v1.1.md
│   ├── discord-structure-complete.md
│   ├── firefrost-master-implementation-plan.md
│   ├── firefrost-shopping-list.md
│   ├── luckperms-structure.md
│   ├── path-philosophy.md
│   ├── subscription-tiers-final.md
│   └── workflow-guide.md
├── web/ (Nginx configs)
├── visual-assets/ (logos, backgrounds, brand materials)
└── [additional directories as infrastructure grows]

Notes

Current Team:

  • Michael "Frostystyle" (The Wizard) - Infrastructure, Path of Frost leader
  • Meg "Gingerfury" (The Emissary) - Community management, Path of Fire leader
  • Holly - Founding member

Active Servers: 13+ Minecraft servers, 1 Hytale server, 1 FoundryVTT instance

Phase Status:

  • Phase 0: Complete (vanilla infrastructure baseline)
  • Phase 0.5: In Progress (1/5 management services deployed - Gitea live)

[0.1.0] - 2026-02-07

Added - Initial Repository

  • Phase 0 infrastructure audit and documentation
  • Firefrost Vanilla Manifest (server inventory)
  • Design Bible v1.1
  • Master Implementation Plan
  • Workflow Guide (Gitea deployment methodology)
  • Visual brand assets uploaded

Deployed

  • Gitea (git.firefrostgaming.com) - Service 1/5 of Phase 0.5
  • IP: 74.63.218.202
  • SSL: Let's Encrypt
  • Status: Production

Version History Reference

[1.0.0] - Repository reorganization + comprehensive documentation
[0.1.0] - Initial repository creation and Gitea deployment

Maintained By: Firefrost Gaming Operations Team
Repository: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual
Contact: Infrastructure@firefrostgaming.com (when established)

END OF CHANGELOG

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