firefrost-operations-manual/docs/core/tasks.md

🔥❄️ FIREFROST GAMING — OPERATIONS TASKS

Last Updated: February 16, 2026
Updated By: The Chronicler (current session)
Version: 3.0 (Full FFG-STD-002 implementation - all tasks migrated to task directories)

---

📋 HOW TO USE THIS FILE

This file contains:

• High-level task summaries (≤20 lines each)
• Status and priority
• Time estimates
• References to full documentation

For complete details, see: docs/tasks/[task-name]/

Each task directory contains:

• README.md (complete overview)
• deployment-plan.md (if applicable)
• prerequisites.md (if applicable)
• Additional task-specific docs

Standard: All tasks follow FFG-STD-002 (Task Documentation Standard)

---

🎯 TIER 0: IMMEDIATE WINS

Quick wins that unlock other work or provide immediate value.

---

1. Centralized Whitelist Manager Web Dashboard — ✅ COMPLETE

Time: 2-2.5 hours (actual: ~45 minutes)
Status: ✅ DEPLOYED AND OPERATIONAL
Completed: February 18, 2026
Documentation: docs/tasks/whitelist-manager/

Web dashboard at whitelist.firefrostgaming.com for managing player whitelists across 11 Minecraft servers.

Deployed Features:

• ✅ Dynamic server list (fetches from Pterodactyl API automatically)
• ✅ Add player to whitelist (per server)
• ✅ Remove player from whitelist (per server)
• ✅ Fire/Frost themed UI
• ✅ Staff authentication (mkrause612)
• ✅ SSL/HTTPS with Let's Encrypt
• ✅ Auto-start on boot

Value Delivered: 15-minute manual task → 30 seconds. Zero-error whitelist management.

Tech: Python Flask + TailwindCSS + Virtual Environment on Billing VPS

Future Enhancements (Phase 2):

• Bulk operations (add/remove multiple players at once)
• Whitelist ON/OFF toggle per server
• Discord bot integration
• Paymenter subscriber auto-whitelist

See task directory for: Complete deployment plan, prerequisites checklist, usage guide

---

2. Command Center Root Cleanup — ✅ COMPLETE

Completed: February 18, 2026
Time: 15 minutes
Documentation: docs/tasks/command-center-cleanup/

Housekeeping task to organize Command Center root directory before major work.

Results:

• ✅ 5 Gitea backups moved to /root/backups/gitea/
• ✅ 2 wiki deployment logs archived locally
• ✅ 3 obsolete files deleted (dead.letter, extract-key-info.sh, master)
• ✅ Root directory clean and organized

---

3. Staff Recruitment Launch

Time: 2-3 hours (setup) + ongoing
Status: READY - POSTING TODAY
Priority: Tier 0 - Immediate Win
Documentation: docs/tasks/staff-recruitment-launch/

Launch recruitment for Builders (2-3) and Social Media Helper (1) using recruitment ad.

Prerequisites (Guardian's Notes):

• Provision incentive instances (private servers for recruits)
• Define application review process
• Finalize ad: decide on specific modpacks mention, deadline

Key Deliverables:

• Incentive instances ready and documented
• Recruitment ad posted to r/feedthebeast, Discord communities
• Application tracking system
• 2-3 Builders + 1 Social Media Helper recruited

Recruitment Ad: docs/planning/discord-recruitment-ad.md

See task directory for: Prerequisites checklist, application process, onboarding guide

---

4. NC1 Cleanup (Mandatory for Mailcow) — ✅ COMPLETE

Completed: February 16, 2026
Result: 26GB → 46GB free (cleared space for Mailcow)

⚠️ LESSON LEARNED: Never use wildcards (*.zip) in cleanup commands. List files explicitly. Cost: Lost Hytale world, had to regenerate. Recovery documented in docs/troubleshooting/.

---

🛡️ TIER 1: SECURITY FOUNDATION

Critical security infrastructure. Must complete before major deployments.

---

5. Vaultwarden — Add SSH Key & Org Setup

Time: 30 minutes
Status: DEPLOYED, NEEDS CONFIGURATION
Documentation: docs/tasks/vaultwarden-setup/

Complete Vaultwarden setup: SSH key + organization for shared credentials with Meg.

Blocks: Scoped tokens, credential management workflows

---

6. The Frostwall Protocol — GRE Tunnel Security Architecture

Time: 3-4 hours
Status: REBUILD PENDING
Priority: CRITICAL
Documentation: docs/tasks/frostwall-protocol/

Custom DDoS protection using GRE tunnels from Command Center to TX1/NC1. Hides real IPs, protects email reputation.

Core Components:

• GRE tunneling (encrypted links)
• 1-to-1 NAT/DMZ forwarding
• Iron Wall UFW rules
• IP hierarchy (scrubbing → backend → binding)

Blocks: Mailcow, AI stack, all Tier 2+ infrastructure

---

7. Command Center Security Hardening

Time: 1 hour
Status: READY
Documentation: docs/tasks/command-center-security/

Defense-in-depth for Command Center: Fail2Ban + SSH hardening

Actions:

• Install Fail2Ban
• Disable SSH password auth (key-only)
• Review UFW rules

---

8. Create Scoped Gitea Token for Pokerole Project

Time: 15 minutes
Status: READY
Depends: Vaultwarden operational
Documentation: docs/tasks/scoped-gitea-token/

Create Gitea token scoped to Pokerole repos only. Iron Wall principle: enforce boundaries technically.

---

🏗️ TIER 2: MAJOR INFRASTRUCTURE

Foundation secure, deploy major services.

---

10. Mailcow Email Server on NC1

Time: 2-3 hours
Status: BLOCKED
Depends: NC1 cleanup ✅, Frostwall Protocol
Documentation: docs/tasks/mailcow-email-server-on-nc1/

Professional @firefrostgaming.com email on NC1. Self-hosted, $120/year saved, eliminates Plesk.

Location: NC1 Charlotte (32-core EPYC, 251GB RAM)

---

9. Self-Hosted AI Stack on TX1

Time: 6-8 hours (3-4 active, rest downloads)
Status: BLOCKED - Medical clearance
Documentation: docs/tasks/self-hosted-ai-stack-on-tx1/

DERP-compliant AI infrastructure: Dify + Ollama + self-hosted models. Three-tier usage: Claude Projects (primary) → DERP backup (emergency) → Discord/Wiki bots (staff/subscribers).

Architecture: Dify with knowledge graph RAG, Ollama model server
Models: Qwen 2.5 Coder 72B, Llama 3.3 70B, Llama 3.2 Vision 11B
Storage: ~97GB
RAM: ~92GB when DERP activated, ~8GB idle
Monthly Cost: $0 (self-hosted, no additional cost beyond Claude Pro)

---

11. Netdata Deployment

Time: 30 minutes
Status: READY
Documentation: docs/tasks/netdata-deployment/

Real-time monitoring on all servers (Command Center, TX1, NC1, Ghost VPS).

---

12. Department Structure & Access Control Matrix

Time: 1-2 hours
Status: PLANNING
Documentation: docs/tasks/department-structure-and-access-control-matrix/

Define departments and access control for Wiki.js permissions and role-based access.

---

13. MkDocs Decommission

Time: 15 minutes
Status: READY
Documentation: docs/tasks/mkdocs-decommission/

Remove MkDocs (replaced by Wiki.js).

---

📚 TIER 3: DOCUMENTATION & OPTIMIZATION

Polish, optimization, and content creation.

---

14. Fix Frostwall vs Firefrost Naming

Time: 15 minutes
Documentation: docs/tasks/fix-frostwall-vs-firefrost-naming/

Clarify terminology: Frostwall (security protocol) vs Firefrost (brand).

---

15. Scope Document Corrections

Time: 30 minutes
Documentation: docs/tasks/scope-document-corrections/

Review and correct project scope documents for accuracy.

---

16. Workflow Guide Review & Trim

Time: 1 hour
Documentation: docs/tasks/workflow-guide-review-and-trim/

Audit workflows, remove outdated content, consolidate redundancy.

---

17. Terraria Branding Training Arc

Time: 12 weeks (ongoing)
Status: ACTIVE - Phase 1
Documentation: docs/tasks/terraria-branding-training-arc/

12-week training: Michael learns game asset creation via Terraria texture pack development.

See: docs/planning/terraria-branding-arc.md for complete curriculum

---

18. Paymenter Theme Installation — Citadel Theme

Time: 1-2 hours
Documentation: docs/tasks/paymenter-theme-installation-citadel-theme/

Install Citadel theme for Paymenter with Fire/Frost branding.

---

19. Consultant Photo Processing

Time: Ongoing
Status: ACTIVE
Documentation: docs/tasks/consultant-photo-processing/

Process and catalog photos of The Five Consultants. Maintain archive with proper metadata.

Naming: YYYY-MM-DD_consultant_description_NN.jpg

---

20. NextCloud Upload Portal for Meg

Time: 30 minutes
Documentation: docs/tasks/nextcloud-upload-portal-for-meg/

Configure NextCloud public upload folder for Meg.

---

21. "Coming Soon" Video Creation (CapCut)

Time: 2-3 hours
Documentation: docs/tasks/coming-soon-video-creation-capc ut/

Create professional "Coming Soon" video for Firefrost launch using CapCut.

---

22. Staggered Server Restart System

Time: 2 hours
Documentation: docs/tasks/staggered-server-restart-system/

Automated staggered restarts for game servers. Prevents simultaneous restarts, maintains player access.

---

23. Game Server Startup Script Audit & Optimization

Time: 1 hour
Documentation: docs/tasks/game-server-startup-script-audit-and-optimization/

Audit and optimize JVM flags, memory allocation, performance tuning for all game servers.

---

24. LuckPerms MySQL Backend

Time: 45 minutes
Documentation: docs/tasks/luckperms-mysql-backend/

Migrate LuckPerms to MySQL for centralized permission management.

---

25. World Backup Automation

Time: 1-2 hours
Documentation: docs/tasks/world-backup-automation/

Automated backup system: daily backups, retention policy, off-server storage.

---

26. Blueprint Extension Installation — Node Usage Status

Time: 30 minutes
Documentation: docs/tasks/blueprint-extension-installation-node-usage-status/

Install Blueprint extension showing TX1/NC1 resource usage in Pterodactyl panel.

---

27. Discord Server Complete Reorganization

Time: 2-3 hours
Documentation: docs/tasks/discord-server-complete-reorganization/

Complete Discord reorganization: Fire/Frost paths, clear channels, proper roles.

---

28. Firefrost: The Eternal Skyforge (Flagship Modpack)

Time: 20-40 hours (iterative)
Documentation: docs/tasks/firefrost-the-eternal-skyforge-flagship-modpack/

Flagship Minecraft modpack: Create mod + Fire/Frost theme + weapon forging + factory building.

---

29. Among Us Weekly Events (Phase 2 Expansion)

Time: Ongoing (30 min weekly prep)
Documentation: docs/tasks/among-us-weekly-events-phase-2-expansion/

Weekly Among Us community events for subscriber engagement.

---

30. Pterodactyl Modpack Version Display

Time: 1-2 hours
Status: READY
Documentation: docs/tasks/pterodactyl-modpack-version-display/

Add custom "Modpack Version" field to Pterodactyl panel for version tracking visibility.

Method: Custom egg variable in Startup tab
Scope: 9 modpack servers (excludes Vanilla, Hytale, FoundryVTT)
Benefits: Version visibility, change tracking, troubleshooting clarity

---

---

📊 QUICK STATS

Total Tasks: 30
Completed: 3 (NC1 cleanup, Command Center cleanup, Whitelist Manager)
In Progress: 2 (Vaultwarden, Terraria Arc)
Ready to Build: 18+
Blocked: 2 (Mailcow, AI Stack)

Estimated Total Time: ~65-85 hours across all tasks
Critical Path: Frostwall Protocol → Mailcow/AI Stack → Everything else

---

🔗 RELATED DOCUMENTATION

• Task Documentation Standard: docs/standards/task-documentation-standard.md (FFG-STD-002)
• Infrastructure State: docs/core/infrastructure-manifest.md
• Architecture Decisions: docs/reference/architecture-decisions.md
• Session Handoff: SESSION-HANDOFF-PROTOCOL.md

---

Fire + Frost + Foundation = Where Love Builds Legacy 💙🔥❄️

---

Version History:

• v3.2 (2026-02-16): Moved Staff Recruitment to Tier 0 (posting today), renumbered tasks
• v3.1 (2026-02-16): Added Task #3 - Staff Recruitment Launch (Guardian's notes)
• v3.0 (2026-02-16): Full FFG-STD-002 implementation - all 28 tasks migrated to task directories
• v2.3 (2026-02-16): Whitelist Manager refactored to follow standard
• v2.2 (2026-02-16): Whitelist Manager expanded to web dashboard
• v2.1 (2026-02-16): NC1 cleanup marked complete with lessons
• v2.0 (2026-02-15): Major restructure and organization