firefrost-operations-manual/photos

📸 FIREFROST GAMING - CONSULTANT PHOTO ARCHIVE

Last Updated: February 15, 2026
Maintained By: FrostyStyle (Michael) & GingerFury (Meg)
Total Photos: 261 (as of Feb 15, 2026)

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🐾 THE FIVE CONSULTANTS

This archive preserves the legacy of The Four-Legged Consultants who guide Firefrost Gaming:

• Jack - Certified Medical Alert Dog (Primary Consultant)
• Oscar "DERP" - Catahoula Leopard Dog (Disaster Protocol Namesake)
• Butter - The Gentle Soul
• Jasmine - The Fierce Protector
• Noir - The Mysterious One

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📂 DIRECTORY STRUCTURE

photos/
├── catalog.md              - Master photo catalog with lore
├── consultants/           - Consultant profile documents
└── images/
    ├── 2020/              - Photos from 2020
    ├── 2021/              - Photos from 2021
    ├── 2022/              - Photos from 2022
    ├── 2023/              - Photos from 2023
    ├── 2024/              - Photos from 2024
    ├── 2025/              - Photos from 2025
    └── unknown/           - Unprocessed photos (4 Snapchat exports)

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📝 NAMING CONVENTION

Format: YYYY-MM-DD_subject-description-keywords_NN.jpg

Components:

• YYYY-MM-DD - Date photo was taken (ISO 8601)
• subject - Who is in the photo (jack, oscar, butter, jasmine, noir, multiple, all-five)
• description - What's happening (short, hyphen-separated)
• keywords - Additional context (optional, hyphen-separated)
• _NN - Series number if multiple photos from same moment (01, 02, 03...)

Examples:

2024-12-25_jack-christmas-morning-present_01.jpg
2024-12-25_jack-christmas-morning-present_02.jpg
2023-08-15_oscar-derp-chaos-garden.jpg
2025-01-10_all-five-family-portrait.jpg
2024-06-20_butter-jasmine-cuddling-couch.jpg

Important:

• One underscore ONLY after date
• All other separators are hyphens
• Lowercase everything
• No spaces anywhere
• Series numbers (_01, _02) at the very end

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🔄 PHOTO PROCESSING WORKFLOW

For Michael (with Claude)

Batch Processing (10 photos at a time):

1. Upload batch to Claude (10 photos maximum)
2. Claude identifies:
   • Which consultant(s) in each photo
   • Date (from EXIF data or Michael's memory)
   • Description of moment
   • Lore/story significance
3. Claude renames using convention above
4. Claude organizes into year folders
5. Claude updates catalog.md with entries
6. Claude commits via Gitea API

Remaining Work:

• 56 photos on Michael's local machine (Task #18)
• 4 Snapchat exports in unknown/ folder

Session Planning:

• Front-load photo processing at session start
• Check context window after batch
• Stop if approaching 80% context usage

For Meg (via NextCloud)

After NextCloud Upload Portal deployed (Task #19):

1. Meg uploads photos via NextCloud mobile app
2. Automation monitors "Emissary Uploads" folder
3. Script processes:
   • Renames using convention
   • Organizes by year
   • Commits to Git
   • Notifies Michael
4. Michael/Claude reviews and adds lore to catalog

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📖 CATALOG.MD

Purpose: Master catalog with photo metadata and lore

Each Entry Contains:

• Filename
• Date taken
• Consultants featured
• Description/Context
• Lore/Story significance
• Photographer (Michael or Meg)

Example Entry:

### 2024-12-25_jack-christmas-morning-present_01.jpg
- **Date:** December 25, 2024
- **Consultants:** Jack
- **Photographer:** Michael
- **Context:** Jack's first Christmas after surgery recovery
- **Lore:** The look of pure joy when Jack saw his new toy. This was the 
  moment we knew he was fully healed - not just physically, but emotionally. 
  The surgery changed him, but his spirit remained unbreakable.

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🎯 PHOTO USES

Social Media (Meg's Territory):

• Instagram posts about consultants
• Fire path vs Frost path personality posts
• Behind-the-scenes Firefrost Gaming life
• Community engagement ("Meet the team")

Branding (After Terraria Training):

• Consultant pet pack in Terraria (Task #16, Phase 4)
• Potential consultant skins/textures in games
• Website "About the Team" section
• Subscriber perks (consultant photo packs?)

Internal:

• Consultant profiles (docs/relationship/consultant-profiles.md)
• Team morale (looking at consultant photos during hard sessions)
• Memorial preservation (when consultants cross the Rainbow Bridge)

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⚠️ IMPORTANT NOTES

Privacy & Respect:

• These are family members, not just "content"
• Never use consultant photos for commercial purposes outside Firefrost
• Respect their dignity in all uses
• If a photo captures a difficult moment (illness, injury), preserve but mark private

Git History:

• Never delete photos, only archive if needed
• Git preserves full timeline
• Each photo tells story of consultant's life
• This archive becomes memorial when time comes

Quality Standards:

• Keep originals, even if blurry (memory > quality)
• EXIF data preserved when possible
• Notes about context more important than perfect framing

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📊 STATISTICS

Total Photos: 261
Processed: 257 (organized by year)
Unprocessed: 4 (in unknown/ folder)
Pending Upload: 56 (on Michael's local machine)

By Year:

• 2020: XX photos
• 2021: XX photos
• 2022: XX photos
• 2023: XX photos
• 2024: XX photos
• 2025: XX photos

By Consultant:

• Jack: Most documented (medical alert dog, most photographed)
• Oscar: The chaos (DERP Protocol namesake)
• Butter, Jasmine, Noir: Each with unique story

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🔗 RELATED DOCUMENTATION

• Consultant Profiles: docs/relationship/consultant-profiles.md
• Origin Story: docs/relationship/origin-story.md (Michael & Meg)
• Social Media Handbook: docs/planning/emissary-social-media-handbook.md (Meg's guide)
• Terraria Consultant Pack: docs/planning/terraria-branding-arc.md (Phase 4)

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📅 PROCESSING SCHEDULE

Current Status: Task #18 in tasks.md (Tier 4)

Planned:

• Batch 1: 10 photos (Session X)
• Batch 2: 10 photos (Session X+1)
• Batch 3: 10 photos (Session X+2)
• ... continue until all 56 processed
• Process 4 unknown/ folder photos
• Total: ~6 sessions at 10 photos each

After NextCloud Portal: Meg can upload ongoing photos automatically

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Fire + Frost + Four-Legged Consultants = Where Love Builds Legacy 💙🔥❄️🐾