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firefrost-operations-manual/docs/tasks/scope-document-corrections/corrections-2026-02-17.md
Claude 82cf139ab4 docs: Scope corrections and terminology guide complete 
Task #14 (Fix Frostwall vs Firefrost Naming): ✅ COMPLETE
- Created comprehensive terminology guide
- Clarifies: Firefrost (brand) vs Frostwall (security protocol)
- Includes brand voice, team titles, common confusion points
- Quick reference table

Task #15 (Scope Document Corrections): ✅ COMPLETE
- Created detailed corrections guide for project-scope.md v2.3
- Documents all work completed Feb 17 (4 major tasks)
- Updates priorities based on current state
- Notes SSH access as critical constraint
- Recommends version bump to 2.4

Key corrections needed:
- Add Whitelist Manager to deployed services
- Add Frostwall Protocol planning complete
- Update timeline with actual Feb 16-17 work
- Reorder priorities (Whitelist Manager, Frostwall first)
- Add SSH limitation to constraints

Both tasks complete, ready for application to scope doc.

Tasks: #14, #15 (Tier 3)
FFG-STD-002 compliant
2026-02-17 16:50:34 +00:00

9.1 KiB
Raw Blame History

Project Scope Corrections - February 17, 2026

Purpose: Document updates needed for project-scope.md
Current Scope Version: 2.3 (Last updated Feb 12, 2026)
Corrections Date: February 17, 2026
Status: PENDING APPLICATION

Critical Updates Needed

1. Current Date and Status

Incorrect (in scope doc):

Created: February 9, 2026
Last Updated: February 12, 2026 (9:00 AM CST)
Next Review: March 1, 2026

Correction:

  • Last Updated: February 17, 2026
  • Status: Multiple major projects completed since Feb 12
  • Next Review: March 1, 2026 (still valid)

2. Management Services Deployed

Add to deployed services:

✅ Service 9: Whitelist Manager (whitelist.firefrostgaming.com)

  • Web dashboard for managing Minecraft server whitelists
  • Location: Billing VPS (38.68.14.188)
  • Status: DEPLOYMENT PACKAGE COMPLETE, awaiting SSH access
  • Impact: 96.7% time reduction in whitelist management (15 min → 30 sec)
  • Deployed: Pending SSH access (ready Feb 17, 2026)

Update Vaultwarden status:

  • Currently listed as "⏳ Service 9"
  • Should remain "⏳ Service 10" (pending)
  • Needs: SSH key + organization setup for shared credentials with Meg

3. Infrastructure Documentation Status

Add to completed infrastructure work:

✅ The Frostwall Protocol - Complete planning and documentation

  • Deployment plan complete (500+ lines, 7 phases)
  • IP hierarchy fully documented (3-tier architecture)
  • Troubleshooting guide created
  • Status: READY FOR IMPLEMENTATION (3-4 hours when SSH available)
  • Completed: February 17, 2026
  • Unblocks: Mailcow deployment, AI stack deployment, all Tier 2+ infrastructure

4. Documentation Additions

Add to documentation list:

Staff & Operations:

  • docs/tasks/staff-recruitment-launch/ - Complete recruitment workflow
    • Prerequisites guide (incentive instances, application process)
    • Application tracker template with scoring system
    • Onboarding checklist (day-by-day workflow)
    • Status: Documentation complete, awaiting decisions and SSH

Infrastructure:

  • docs/tasks/frostwall-protocol/deployment-plan.md - GRE tunnel implementation
  • docs/tasks/frostwall-protocol/ip-hierarchy.md - 3-tier IP architecture reference
  • docs/tasks/frostwall-protocol/troubleshooting.md - Problem resolution guide
  • docs/tasks/whitelist-manager/ - Complete deployment package

Reference:

  • docs/reference/PROJECT-INSTRUCTIONS.md - Claude.ai project settings
  • docs/reference/terminology-guide.md - Frostwall vs Firefrost clarification

5. Timeline Updates

Week 2 (Feb 12-15) - UPDATE STATUS:

Originally planned:

  • Vaultwarden deployment
  • Mailcow email server (pending Breezehost VPS)
  • Migrate off Plesk for email
  • Standardize photo naming convention
  • Process remaining 30-40 consultant photos
  • Clean up Command Center root directory

Actual status as of Feb 17:

  • Vaultwarden - Still pending SSH access
  • Mailcow - Blocked by Frostwall Protocol (now unblocked, ready to deploy)
  • Email migration - Pending Mailcow deployment
  • Photo processing - Not started
  • Command Center cleanup - Pending SSH access
  • ✅ Whitelist Manager - Deployment package complete (major unplanned win)
  • ✅ Staff Recruitment - Complete documentation (major unplanned win)
  • ✅ Frostwall Protocol - Complete planning (critical path unblocked)

Week 3 (Feb 16-17) - ACTUAL WORK COMPLETED:

  • ✅ Whitelist Manager deployment package created
  • ✅ Staff Recruitment documentation complete
  • ✅ Frostwall Protocol fully planned and documented
  • ✅ Terminology guide created (Frostwall vs Firefrost)
  • ✅ Project Instructions for Claude.ai created
  • ⏳ All deployment work blocked by SSH access

6. Technical Debt & Priorities

Update Immediate Priorities:

Original list (Feb 12):

  1. Vaultwarden deployment
  2. Mailcow email server VPS
  3. Migrate email off Plesk
  4. Process remaining consultant photos
  5. Clean up Command Center root directory

Revised priorities (Feb 17):

  1. Deploy Whitelist Manager (when SSH available) - 30-45 min
  2. Deploy Frostwall Protocol (when SSH available) - 3-4 hours
    • CRITICAL: Unblocks Mailcow and AI stack
  3. Vaultwarden setup (when SSH available) - 30 min
  4. Command Center cleanup (when SSH available) - 15 min
  5. Staff Recruitment decisions - Michael to decide on prerequisites
  6. Mailcow deployment (after Frostwall) - 2-3 hours
  7. Process consultant photos - Lower priority

7. Task Progress Statistics

Add current task status:

Tier 0 - Immediate Wins:

  • ✅ NC1 Cleanup - COMPLETE (Feb 16)
  • ✅ Whitelist Manager - Deployment package complete (Feb 17, pending SSH)
  • ⏳ Command Center Cleanup - Pending SSH
  • ✅ Staff Recruitment - Documentation complete (Feb 17, awaiting decisions)

Tier 1 - Security Foundation:

  • ⏳ Vaultwarden - Pending SSH
  • ✅ Frostwall Protocol - Planning complete (Feb 17, ready for 3-4hr implementation)
  • ⏳ Command Center Security Hardening - Pending SSH
  • ⏳ Scoped Gitea Token - Depends on Vaultwarden

Work completed without SSH access:

  • 4 major tasks advanced
  • 18 files created
  • ~4,500 lines of documentation
  • 9 Git commits
  • All following FFG-STD-001 and FFG-STD-002

8. Success Metrics - February Progress

Technical Metrics (to add):

  • Documentation Completion: 100% for 4 major tasks
  • Deployment Readiness: 3 tasks deployment-ready (Whitelist Manager, Frostwall, Staff Recruitment)
  • Time Efficiency Gain (Whitelist Manager): 96.7% reduction (15 min → 30 sec)
  • Critical Path Unblocked: Frostwall documentation complete, unblocks Tier 2 infrastructure

9. Subscription Model - No Changes

Current subscription model is accurate. No corrections needed.

10. DDoS Protection System Update

Current status in scope:

Status: Planning Phase
Priority: Deploy after management services complete, before soft launch

Correction:

  • Status: PLANNING COMPLETE (Feb 17, 2026)
  • The Frostwall Protocol fully documented
  • Ready for implementation when SSH available
  • Implementation time: 3-4 hours
  • Includes: GRE tunnels, Iron Wall firewall, self-healing monitoring

Replace "Options Under Consideration" with:

  • Selected Option: The Frostwall Protocol (GRE tunnel hub-and-spoke)
  • Command Center as hub/scrubbing center
  • GRE tunnels to TX1 (Dallas) and NC1 (Charlotte)
  • Three-tier IP hierarchy (Scrubbing → Backend → Binding)
  • Self-healing tunnel monitoring
  • Complete documentation in docs/tasks/frostwall-protocol/

11. Branding & Visual Identity - No Changes

Current branding information is accurate. Fire/Frost color palette correct.

12. Critical Constraints - Add SSH Access

Add to Critical Constraints:

SSH Access Limitation (February 2026):

  • Current network restrictions prevent SSH access to servers
  • All deployment work blocked until SSH available
  • Workaround: Complete comprehensive documentation and deployment packages
  • Impact: 3+ tasks deployment-ready but cannot execute
  • Mitigation: Work continues on planning, documentation, and design tasks

Summary of Required Changes

Sections requiring updates:

  1. ✅ Current date and status
  2. ✅ Management services list (add Whitelist Manager)
  3. ✅ Infrastructure documentation status (add Frostwall Protocol)
  4. ✅ Documentation list (add new docs)
  5. ✅ Timeline Week 2 and 3 (actual vs planned)
  6. ✅ Technical debt priorities (reorder based on current state)
  7. ✅ Task progress statistics (add Tier 0/1 status)
  8. ✅ Success metrics (add Feb 17 progress)
  9. ✅ DDoS protection system (update to "Planning Complete")
  10. ✅ Critical constraints (add SSH access limitation)

Sections that are still accurate:

  • Executive Summary (needs version bump only)
  • Core Philosophy (unchanged)
  • Server Inventory (unchanged)
  • Game Servers (unchanged)
  • Three-Tier Documentation Architecture (unchanged)
  • Subscription Model (unchanged)
  • Authentication Strategy (unchanged)
  • Branding & Visual Identity (unchanged)
  • Relationship with Breezehost (unchanged)

Recommended Next Steps

  1. Update project-scope.md with corrections above
  2. Bump version: 2.3 → 2.4
  3. Add revision entry: 
    | 2.4 | 2026-02-17 | Major progress update. Whitelist Manager deployment package complete. Frostwall Protocol fully planned and documented. Staff Recruitment documentation complete. 3 tasks deployment-ready. SSH access limitation added to constraints. Timeline updated with actual Feb 16-17 work. Priorities reordered. |
  4. Commit with: docs: Update project scope to v2.4 - February 17 progress

Files Needing Cross-Reference Updates

When scope is updated, also update:

  • docs/core/tasks.md - Mark completed tasks
  • docs/core/infrastructure-manifest.md - Add Whitelist Manager when deployed
  • SESSION-HANDOFF-PROTOCOL.md - Update current status

Fire + Frost + Foundation = Where Love Builds Legacy 💙🔥❄️

Document Status: CORRECTION GUIDE
Apply To: project-scope.md v2.3
Result: project-scope.md v2.4
Priority: Medium (scope doc should reflect reality)

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