firefrost-operations-manual/docs/tasks/staff-onboarding-holly/deployment-plan.md

Deployment Plan — Holly Staff Onboarding

Task: Staff Onboarding — Holly (Lead Builder)
Document Type: deployment-plan
Status: ACTIVE
Last Updated: 2026-03-10
Owner: Michael "Frostystyle" Krause

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Phase 1 — Discord (5 minutes)

Prerequisites: Access to Firefrost Discord server admin

Steps:

1. Open Firefrost Discord
2. Find Holly (Unicorn20089) in the member list
3. Assign the Staff/Builder role (whatever the appropriate builder staff role is)
4. Confirm she can see staff channels

Success criteria: Holly has staff role visible, can access staff channels

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Phase 2 — Pterodactyl Account (15 minutes)

Prerequisites: Admin access to Pterodactyl Panel (panel.firefrostgaming.com)

Step 1 — Create user account:

Log into Pterodactyl admin panel, navigate to Users → New User

Email: unicorn20089@gmail.com
Username: unicorn20089
First Name: (handle only — per staff naming policy)
Last Name: (handle only — per staff naming policy)
Role: Admin ✅ (granted March 12, 2026)

Step 2 — Assign server access:

For each of the 12 game servers, add Holly as a subuser with these permissions:

✅ Console (view + send commands)
✅ File Manager (read + write)
✅ Startup (view only)
❌ Database (no access)
❌ Allocations (no access)
❌ Users (no access)
❌ Backups (no access — until confirmed needed)
❌ Server delete/reinstall (never)

Servers to assign (TX1 Dallas):

• Stoneblock 4
• Reclamation
• Society: Sunlit Valley
• Vanilla 1.21.11
• All The Mons
• FoundryVTT

Servers to assign (NC1 Charlotte):

• The Ember Project
• Minecolonies: Create and Conquer
• All The Mods 10
• EMC Subterra Tech
• Homestead
• Hytale

Note: Holly has been granted Admin access to the Pterodactyl panel as of March 12, 2026. Steps below reflect this.

Step 3 — Send Holly her login:

Send her the panel URL and credentials via Discord DM.

Panel URL: https://panel.firefrostgaming.com
Username: [her username]
Temporary password: [generated]

Ask her to change password on first login.

Success criteria: Holly can log in, sees all 12 servers, can open console on each

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Phase 3 — Email Setup (when Mailcow is live)

Prerequisites: Mailcow deployed and operational (blocked by Frostwall Protocol → Task #7)

Accounts to create:

Primary:  holly@firefrostgaming.com
Alias:    unicorn20089@firefrostgaming.com → forwards to holly@

Steps (once Mailcow is available):

1. Log into Mailcow admin
2. Create mailbox: holly@firefrostgaming.com
3. Create alias: unicorn20089@firefrostgaming.com → holly@firefrostgaming.com
4. Send Holly her email credentials via Discord
5. Confirm she can send/receive

Success criteria: Both addresses work, alias forwards correctly

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Completion Checklist

• Discord staff/builder role assigned
• Pterodactyl account created
• All 12 servers assigned with basic permissions
• Login credentials sent to Holly
• Holly confirmed login works
• Email setup (Phase 3 — deferred until Mailcow)
• Update this task status to COMPLETE