firefrost-operations-manual/docs/tasks/staff-portal-consolidation

task_number, status, priority, owner, created

task_number	status	priority	owner	created
89	open	P3	Michael	2026-04-03

task_number: 89

Task #89: Staff Portal Consolidation

Status: 📋 Planned
Priority: Medium
Target: Post-soft-launch
Estimated Effort: 3-4 hours
Created: April 3, 2026
Created By: Chronicler #59 + Michael

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task_number: 89

The Vision

One URL to rule them all: firefrostgaming.com/admin

Instead of staff remembering 10+ different URLs, Trinity Console becomes the central hub with quick links to everything.

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task_number: 89

Current State

• firefrostgaming.com/admin → Decap CMS (ops manual editing)
• discord-bot.firefrostgaming.com/admin → Trinity Console (staff operations)
• Staff must remember multiple URLs for different tools

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task_number: 89

Target State

firefrostgaming.com (public site)
    └── Footer: "Staff Portal" link
            └── firefrostgaming.com/admin (Trinity Console)
                    ├── 📊 Subscriber Management (built-in)
                    ├── 🎮 Game Panel → panel.firefrostgaming.com
                    ├── 📈 Server Status → status.firefrostgaming.com
                    ├── 📝 Staff Wiki → staff.firefrostgaming.com
                    ├── 💾 Git Repository → git.firefrostgaming.com
                    ├── 📧 Webmail → webmail.firefrostgaming.com
                    ├── 📁 Downloads/Files → downloads.firefrostgaming.com
                    ├── 🔐 Password Vault → vault.firefrostgaming.com
                    ├── 💻 Code Editor → code.firefrostgaming.com
                    └── ✏️ Edit Docs (Decap) → firefrostgaming.com/cms

One URL to remember: firefrostgaming.com/admin

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task_number: 89

Implementation Steps

Step 1: Move Decap CMS (30 min)

• Change Decap from /admin to /cms in 11ty site config
• Update admin/config.yml path references
• Test Decap still works at new URL

Step 2: Update Gitea OAuth (5 min)

• Update OAuth application redirect URI
• From: https://firefrostgaming.com/admin/
• To: https://firefrostgaming.com/cms/

Step 3: Add Staff Hub to Trinity Console (1-2 hours)

• Create new "Staff Hub" or "Quick Links" section
• Card-based layout with icons for each service
• Links open in new tabs
• Mobile responsive

Step 4: Reverse Proxy /admin (30 min)

• Configure Cloudflare or 11ty to proxy /admin to Trinity Console
• OR: Redirect /admin → discord-bot.firefrostgaming.com/admin
• Preserve Discord OAuth flow

Step 5: Add Footer Link (10 min)

• Add subtle "Staff Portal" link to website footer
• Not prominent — staff know it's there, public doesn't care

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task_number: 89

Staff Hub Links

Icon	Label	URL	Notes
📊	Subscribers	(internal)	Built into Trinity Console
🎮	Game Panel	panel.firefrostgaming.com	Pterodactyl
📈	Server Status	status.firefrostgaming.com	Uptime Kuma
📝	Staff Wiki	staff.firefrostgaming.com	Wiki.js
💾	Git	git.firefrostgaming.com	Gitea
📧	Webmail	webmail.firefrostgaming.com	Mailcow
📁	Files	downloads.firefrostgaming.com	NextCloud
🔐	Passwords	vault.firefrostgaming.com	Vaultwarden
💻	Code	code.firefrostgaming.com	Code-Server
✏️	Edit Docs	firefrostgaming.com/cms	Decap CMS

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task_number: 89

NOT Included

• foundry.firefrostgaming.com — FoundryVTT is a subscriber addon, not staff tool
• pokerole.firefrostgaming.com — Holly's project, separate concern
• subscribers.firefrostgaming.com — Customer-facing wiki

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task_number: 89

Success Criteria

• Staff can access everything from firefrostgaming.com/admin
• Decap CMS works at firefrostgaming.com/cms
• No broken OAuth flows
• Mobile responsive Staff Hub
• Footer link exists on public site

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task_number: 89

Dependencies

• Trinity Console operational (✅ complete)
• Decap CMS operational (✅ complete)
• All linked services operational (✅ complete)

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task_number: 89

Fire + Frost + Foundation = Where Love Builds Legacy 💙🔥❄️