docs: Add work completed summary for Staff Recruitment
Summary of all documentation created for Staff Recruitment Launch: - Prerequisites guide (836 lines) - Application tracker template - Onboarding checklist Includes next steps for Michael: - Decisions to make (30 min) - Infrastructure setup (1-2 hours, needs SSH) - Posting strategy Task status: Documentation complete, awaiting decisions and SSH access FFG-STD-001 compliant
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Claude
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docs/tasks/staff-recruitment-launch/WORK-COMPLETED.md
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docs/tasks/staff-recruitment-launch/WORK-COMPLETED.md
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# Staff Recruitment Launch - Work Completed
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**Date:** 2026-02-17
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**Session:** The Chronicler (current)
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**Status:** Prerequisites documentation complete, ready for decision-making phase
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---
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## ✅ What's Been Created
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### 1. Prerequisites Guide (`prerequisites.md`)
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**836 lines of comprehensive documentation covering:**
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- ✅ Incentive instance specifications and provisioning plan
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- ✅ Application reception and review criteria
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- ✅ Detailed vetting process (4-phase)
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- ✅ Interview questions (5 each for Builders and Social Media Helper)
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- ✅ Test project assignments
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- ✅ Application tracking system design
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- ✅ 6 communication templates:
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- Application received acknowledgment
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- Request for more information
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- Interview invitation
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- Test project assignment
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- Offer letter
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- Kind rejection letter
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- ✅ Recruitment ad finalization checklist
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- ✅ Posting strategy and timeline
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- ✅ Critical "DO NOT POST" warnings
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**Time estimate to complete prerequisites:** 2-3 hours
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### 2. Application Tracker Template (`application-tracker-template.md`)
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**Provides:**
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- ✅ Spreadsheet template structure
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- ✅ Status workflow (Applied → Reviewing → Interview → Test → Offer → etc.)
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- ✅ Communication log
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- ✅ Objective scoring system (out of 30 points)
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- Builders: Portfolio, Experience, Aesthetics, Fire/Frost Understanding, Communication, Availability
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- Social Media: Experience, Platform Skills, Content Creation, Brand Fit, Tools, Availability
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- ✅ Notes template for consistent evaluation
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### 3. Onboarding Checklist (`onboarding-checklist.md`)
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**Complete onboarding workflow:**
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- ✅ Pre-arrival preparation
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- ✅ Day 1: Welcome message template + access setup
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- ✅ Days 1-2: Orientation documentation (role-specific)
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- ✅ Day 3-7: First assignment guidelines
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- ✅ Ongoing: Weekly rhythms and integration
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- ✅ Red flags to watch for
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- ✅ Onboarding completion criteria
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- ✅ Feedback collection process
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- ✅ Incentive instance welcome email template
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---
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## 📋 What Michael Needs to Do Next
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### Phase 1: Make Decisions (30 minutes)
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Review `prerequisites.md` and decide on:
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1. **Incentive Instance Specs**
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- How much RAM per instance? (suggested: 8-16GB)
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- How many CPU cores? (suggested: 2-4)
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- Which node hosts them? (TX1 or NC1)
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- What's the default modpack or let recruits choose?
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2. **Recruitment Ad Edits**
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- Mention specific modpacks or keep general?
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- Add application deadline or keep rolling?
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- Any other changes to the ad?
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3. **Application Process**
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- How fast will you respond to applications? (48 hours?)
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- Will interviews be voice, video, or written?
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- Who reviews applications besides you? (Meg involved?)
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### Phase 2: Set Up Infrastructure (1-2 hours)
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**Requires SSH access when available:**
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1. **Create Application Tracker**
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- Copy template to Google Sheets
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- Share with Meg if needed
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- Bookmark for easy access
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2. **Prepare Panel Template** (in Pterodactyl)
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- Create a template egg for incentive instances
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- Test quick provisioning (should take <30 min)
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3. **Test Workflow**
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- Mock application walkthrough
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- Practice provisioning an incentive instance
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- Verify access works
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### Phase 3: Post Recruitment Ad (30 minutes)
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**When all prerequisites complete:**
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1. Make final edits to recruitment ad
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2. Post to target channels:
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- r/feedthebeast (Reddit)
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- r/feedthebeast Discord
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- r/admincraft (Reddit)
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- Other modded Minecraft communities
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- Twitter/X with #ModdedMinecraft
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3. Monitor for questions/comments
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4. Respond promptly to applicants
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---
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## 🎯 Current Status
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**Documentation:** ✅ COMPLETE
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**Decisions:** ⏳ AWAITING MICHAEL
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**Infrastructure Setup:** ⏳ BLOCKED BY SSH ACCESS
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**Posting:** ⏳ BLOCKED BY PREREQUISITES
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**Ready to post when:**
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- ✅ Decisions made on open questions
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- ✅ Application tracker created
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- ✅ Incentive instance provisioning tested
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- ✅ Onboarding docs reviewed and approved
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---
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## 📂 Files Created
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All committed to Gitea in `docs/tasks/staff-recruitment-launch/`:
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1. `prerequisites.md` - Complete prerequisite checklist
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2. `application-tracker-template.md` - Tracking spreadsheet template
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3. `onboarding-checklist.md` - New staff onboarding workflow
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**Existing files:**
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- `README.md` - Task overview (already existed)
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- `docs/planning/discord-recruitment-ad.md` - The recruitment ad (created by The Guardian)
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---
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## 🔗 Related Documents
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- **Recruitment Ad:** `docs/planning/discord-recruitment-ad.md`
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- **Emissary Social Media Handbook:** `docs/planning/emissary-social-media-handbook.md`
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- **Tasks List:** `docs/core/tasks.md` (Task #3)
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---
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## ⏭️ Next Task to Work On
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**After Staff Recruitment decisions are made:**
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We can continue down the Tier 0 list:
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1. ✅ Whitelist Manager - Complete (waiting for SSH)
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2. ⏳ Command Center Cleanup - Needs SSH
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3. ⏳ Staff Recruitment - Documentation complete, awaiting decisions
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4. ✅ NC1 Cleanup - Complete
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**Or move to Tier 1:**
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- Vaultwarden SSH key & org setup (needs SSH)
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- Frostwall Protocol (can plan without SSH)
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- Command Center security hardening (needs SSH)
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- Scoped Gitea token (can plan)
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**What would you like to work on while waiting for SSH access?**
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---
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**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️
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---
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**Session Work Summary:**
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- Whitelist Manager: Complete deployment package
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- Project Instructions: Updated for Claude.ai
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- Staff Recruitment: Complete prerequisites, tracking, and onboarding docs
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- Total files created/updated: 15
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- Total commits: 4
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- Total lines of documentation: ~2,000+
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