feat: add Task #37 — Holly staff onboarding (Lead Builder)
Holly (Unicorn20089) hired as Lead Builder. Task covers: - Phase 1: Discord role + Pterodactyl account (all 12 servers, basic access) - Phase 2: Email setup when Mailcow live (holly@ + unicorn20089@ alias) Role separation documented: Lead Builder ≠ Pokerole Creative Authority. Phase 1 has no blockers — ready to execute now. Created by Chronicler #29
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Claude
@@ -176,6 +176,29 @@ Launch recruitment for Builders (2-3) and Social Media Helper (1) using recruitm
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---
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### 37. Staff Onboarding — Holly (Lead Builder)
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**Time:** 30 minutes (Phase 1) + 15 minutes when Mailcow live
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**Status:** READY TO START
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**Priority:** Tier 0 — Immediate Win
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**Documentation:** `docs/tasks/staff-onboarding-holly/`
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Holly (Unicorn20089) hired as Lead Builder. Already in Firefrost Discord. Needs Pterodactyl access across all 12 game servers and email when Mailcow is live.
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**Key Deliverables:**
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- Discord staff/builder role assigned
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- Pterodactyl account with basic access (console + files) on all 12 servers
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- holly@firefrostgaming.com + unicorn20089@ alias (Phase 2 — pending Mailcow)
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**Role Note:** Lead Builder role is separate from her Pokerole Creative Authority role. Keep access clean.
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**Dependencies:**
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- Phase 1 (Discord + Pterodactyl): No blockers
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- Phase 2 (Email): Blocked by Mailcow (Task #11 → blocked by Frostwall Protocol Task #7)
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**See task directory for complete deployment plan.**
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---
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## 🛡️ TIER 1: SECURITY FOUNDATION
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Critical security infrastructure. Must complete before major deployments.
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76
docs/tasks/staff-onboarding-holly/README.md
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76
docs/tasks/staff-onboarding-holly/README.md
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# Staff Onboarding — Holly (Lead Builder)
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**Status:** READY TO START
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**Owner:** Michael "Frostystyle" Krause
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**Priority:** Tier 1 — Staff Access
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**Last Updated:** 2026-03-10
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**Created By:** Chronicler #29
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---
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## Overview
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Holly (Discord: Unicorn20089) has been hired as Lead Builder for Firefrost Gaming. She is already a member of the Firefrost Discord and a known collaborator on the Pokerole/Aurelian Pokédex project. This task covers getting her properly set up with staff access across all relevant systems.
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## Role Clarity (Important)
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Holly holds two distinct roles that must remain separate:
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| Role | Scope | Systems |
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|------|-------|---------|
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| **Lead Builder** | Firefrost Gaming operations | Discord staff, Pterodactyl, future email |
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| **Creative Authority** | Pokerole/Aurelian Pokédex project | Pokerole Wiki, Pokerole Git repos |
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These roles do not overlap. Builder access does not grant Pokerole project authority, and vice versa.
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---
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## Quick Links
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- [Deployment Plan](deployment-plan.md) — Step-by-step access setup
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- [Access Matrix](access-matrix.md) — What she can access and at what level
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---
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## Phases
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**Phase 1 — Immediate (can do now):**
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- Discord: Assign staff/builder role
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- Pterodactyl: Create account, assign all game servers with basic access
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**Phase 2 — When Mailcow is live:**
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- Create holly@firefrostgaming.com
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- Create unicorn20089@firefrostgaming.com (handle alias)
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**Phase 3 — Future (as needed):**
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- Wiki.js staff instance access (if builder documentation needed)
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- Any additional access as role evolves
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---
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## Game Servers in Scope (All 12)
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**TX1 Dallas:**
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- Stoneblock 4
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- Reclamation
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- Society: Sunlit Valley
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- Vanilla 1.21.11
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- All The Mons
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- FoundryVTT
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**NC1 Charlotte:**
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- The Ember Project
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- Minecolonies: Create and Conquer
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- All The Mods 10
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- EMC Subterra Tech
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- Homestead
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- Hytale (placeholder)
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---
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## Notes
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- Holly is already trusted — no probationary period needed
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- Basic Pterodactyl access = console + file manager, no server deletion or node access
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- Email usernames confirmed: holly@ and unicorn20089@
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- Do NOT give Pokerole Wiki editor access through this task (she already has it via the separate Pokerole project onboarding)
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119
docs/tasks/staff-onboarding-holly/deployment-plan.md
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119
docs/tasks/staff-onboarding-holly/deployment-plan.md
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# Deployment Plan — Holly Staff Onboarding
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**Task:** Staff Onboarding — Holly (Lead Builder)
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**Document Type:** deployment-plan
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**Status:** ACTIVE
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**Last Updated:** 2026-03-10
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**Owner:** Michael "Frostystyle" Krause
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---
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## Phase 1 — Discord (5 minutes)
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**Prerequisites:** Access to Firefrost Discord server admin
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**Steps:**
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1. Open Firefrost Discord
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2. Find Holly (Unicorn20089) in the member list
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3. Assign the Staff/Builder role (whatever the appropriate builder staff role is)
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4. Confirm she can see staff channels
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**Success criteria:** Holly has staff role visible, can access staff channels
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---
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## Phase 2 — Pterodactyl Account (15 minutes)
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**Prerequisites:** Admin access to Pterodactyl Panel (panel.firefrostgaming.com)
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**Step 1 — Create user account:**
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Log into Pterodactyl admin panel, navigate to Users → New User
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```
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Email: (Holly's personal email — confirm with her)
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Username: holly (or unicorn20089 — confirm preference)
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First Name: Holly
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Last Name: (confirm)
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Role: User (NOT admin)
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```
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**Step 2 — Assign server access:**
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For each of the 12 game servers, add Holly as a subuser with these permissions:
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```
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✅ Console (view + send commands)
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✅ File Manager (read + write)
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✅ Startup (view only)
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❌ Database (no access)
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❌ Allocations (no access)
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❌ Users (no access)
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❌ Backups (no access — until confirmed needed)
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❌ Server delete/reinstall (never)
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```
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**Servers to assign (TX1 Dallas):**
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- Stoneblock 4
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- Reclamation
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- Society: Sunlit Valley
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- Vanilla 1.21.11
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- All The Mons
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- FoundryVTT
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**Servers to assign (NC1 Charlotte):**
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- The Ember Project
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- Minecolonies: Create and Conquer
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- All The Mods 10
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- EMC Subterra Tech
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- Homestead
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- Hytale
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**Step 3 — Send Holly her login:**
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Send her the panel URL and credentials via Discord DM.
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```
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Panel URL: https://panel.firefrostgaming.com
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Username: [her username]
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Temporary password: [generated]
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```
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Ask her to change password on first login.
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**Success criteria:** Holly can log in, sees all 12 servers, can open console on each
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---
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## Phase 3 — Email Setup (when Mailcow is live)
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**Prerequisites:** Mailcow deployed and operational (blocked by Frostwall Protocol → Task #7)
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**Accounts to create:**
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```
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Primary: holly@firefrostgaming.com
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Alias: unicorn20089@firefrostgaming.com → forwards to holly@
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```
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**Steps (once Mailcow is available):**
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1. Log into Mailcow admin
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2. Create mailbox: holly@firefrostgaming.com
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3. Create alias: unicorn20089@firefrostgaming.com → holly@firefrostgaming.com
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4. Send Holly her email credentials via Discord
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5. Confirm she can send/receive
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**Success criteria:** Both addresses work, alias forwards correctly
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---
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## Completion Checklist
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- [ ] Discord staff/builder role assigned
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- [ ] Pterodactyl account created
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- [ ] All 12 servers assigned with basic permissions
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- [ ] Login credentials sent to Holly
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- [ ] Holly confirmed login works
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- [ ] Email setup (Phase 3 — deferred until Mailcow)
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- [ ] Update this task status to COMPLETE
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