Recruitment: Google Form Application Template
Created comprehensive Google Form template for staff recruitment pre-screening. PURPOSE: - Filter quality applicants before Discord DMs - Collect structured information upfront - Automatic tracking via Google Sheets - Professional application process POSITIONS: - Builders (2-3) - Social Media Helper (1) FORM SECTIONS: 1. Basic Information (all applicants) - Name, Discord, email, role, referral source 2. For Builders (conditional) - Portfolio link (required) - Building experience and specialties - Modded Minecraft experience - Fire/Frost aesthetic understanding - Technical skills checklist 3. For Social Media Helper (conditional) - Social media management experience - Platform expertise - Content creation skills - Fire/Frost brand understanding 4. Availability & Commitment (all applicants) - Time commitment (5-20+ hrs/week) - Schedule details - Motivation and questions 5. Acknowledgment - Volunteer position understanding FORM FEATURES: - Conditional questions (show based on role) - Required fields ensure complete applications - Portfolio/work examples captured - Skills assessment via checkboxes - Fire/Frost philosophy understanding tested INTEGRATION: - Google Form → Google Sheet (automatic) - Sheet shared with Michael, Meg, Claude - Claude creates summaries in docs/recruitment/applications.md - Review process streamlined WORKFLOW: 1. Applicant sees recruitment ad 2. Clicks form link 3. Completes 5-10 minute application 4. Response goes to Google Sheet 5. Team reviews structured applications 6. Strong candidates contacted via Discord RECRUITMENT AD UPDATE: - Replace 'DM @frostystyle' with form link - Professional pre-screening process - Questions still welcome via Discord NEXT STEPS: 1. Create form at forms.google.com 2. Copy/paste questions from template 3. Configure settings (limit 1 response, collect emails) 4. Test form submission 5. Get shareable link 6. Update recruitment ad 7. Post to communities TIME TO CREATE: ~15-20 minutes to build form BENEFIT: Filters serious applicants, structured data, professional process Fire + Frost + Foundation 💙🔥❄️
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The Chronicler
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docs/tasks/staff-recruitment-launch/google-form-template.md
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# Firefrost Gaming Staff Application - Google Form Template
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**Purpose:** Pre-screening form for Builder and Social Media Helper recruitment
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**Platform:** Google Forms (forms.google.com)
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**Created:** 2026-02-18
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**Owner:** Michael "Frostystyle" Krause
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---
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## Setup Instructions
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1. Go to https://forms.google.com
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2. Click **+ Blank** to create new form
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3. Title: "Firefrost Gaming - Staff Application"
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4. Description: (see below)
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5. Add questions from this template
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6. Click **Send** → Copy link
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7. Update recruitment ad with form link
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---
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## Form Header
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**Title:**
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```
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🔥❄️ Firefrost Gaming - Staff Application
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```
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**Description:**
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```
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Thank you for your interest in joining the Firefrost Gaming founding team! We're looking for passionate builders and social media talent to help us launch something special.
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This application should take 5-10 minutes to complete. We'll review all applications and reach out to strong candidates via Discord.
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Fire + Frost + Foundation 💙🔥❄️
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```
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---
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## Form Questions
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### Section 1: Basic Information
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**Question 1: What's your name?**
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- Type: Short answer
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- Required: Yes
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**Question 2: Discord Username**
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- Type: Short answer
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- Required: Yes
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- Help text: "Include the tag (e.g., username#1234)"
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**Question 3: Email Address**
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- Type: Email
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- Required: Yes
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- Help text: "We'll use this to follow up with you"
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**Question 4: Which role are you applying for?**
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- Type: Multiple choice
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- Required: Yes
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- Options:
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- Builder
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- Social Media Helper
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- Both (if qualified for either)
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**Question 5: How did you hear about Firefrost Gaming?**
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- Type: Short answer
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- Required: No
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- Help text: "e.g., Reddit, Discord community, friend referral"
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---
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### Section 2: For Builders (Conditional - Only if "Builder" or "Both" selected)
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**Question 6: Portfolio Link**
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- Type: Short answer
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- Required: Yes (for builders)
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- Help text: "Link to screenshots, video tour, or build showcase (Imgur, YouTube, Google Drive, etc.)"
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**Question 7: Building Experience**
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- Type: Paragraph
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- Required: Yes
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- Prompt: "Tell us about your building experience. What types of builds do you specialize in? How long have you been building in Minecraft?"
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**Question 8: Modded Minecraft Experience**
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- Type: Paragraph
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- Required: Yes
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- Prompt: "Which modpacks have you played? List a few favorites and what you enjoyed about them."
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**Question 9: Fire vs Frost Aesthetics**
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- Type: Paragraph
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- Required: Yes
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- Prompt: "In 2-3 sentences, describe your understanding of Fire (warm, passionate, community-focused) vs Frost (cool, precise, technical) aesthetics. How would you approach designing a spawn for each?"
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**Question 10: Technical Building Skills**
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- Type: Checkboxes (select all that apply)
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- Required: No
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- Options:
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- Organic/Natural builds
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- Medieval/Fantasy
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- Modern/Contemporary
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- Technical/Industrial
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- Terraforming
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- Interior design
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- Redstone mechanics
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- Modded block integration (Create, Immersive Engineering, etc.)
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- WorldEdit/building tools
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- Other (please specify)
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---
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### Section 3: For Social Media Helper (Conditional - Only if "Social Media Helper" or "Both" selected)
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**Question 11: Social Media Experience**
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- Type: Paragraph
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- Required: Yes
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- Prompt: "Describe your experience with social media management. Have you managed accounts for gaming communities, brands, or personal projects?"
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**Question 12: Platform Expertise**
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- Type: Checkboxes (select all that apply)
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- Required: Yes
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- Options:
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- Discord (community management)
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- Twitter/X
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- Instagram
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- TikTok
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- Reddit
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- YouTube
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- Twitch
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- Facebook
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- Other (please specify)
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**Question 13: Portfolio/Work Examples**
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- Type: Short answer
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- Required: No
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- Help text: "If available, link to social accounts you've managed, content you've created, or examples of your work"
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**Question 14: Fire vs Frost Brand Understanding**
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- Type: Paragraph
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- Required: Yes
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- Prompt: "In 2-3 sentences, describe your understanding of the Fire/Frost brand. How would you communicate this dual philosophy across social media?"
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**Question 15: Content Creation Skills**
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- Type: Checkboxes (select all that apply)
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- Required: No
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- Options:
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- Graphic design (Canva, Photoshop, etc.)
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- Short-form video editing (TikTok, Reels)
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- Long-form video editing
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- Copywriting
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- Photography
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- Meme creation
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- Live streaming
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- Community engagement/moderation
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- Analytics and reporting
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- Other (please specify)
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---
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### Section 4: Availability & Commitment (For All)
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**Question 16: Time Commitment**
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- Type: Multiple choice
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- Required: Yes
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- Options:
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- 5-10 hours per week
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- 10-15 hours per week
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- 15-20 hours per week
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- 20+ hours per week
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- Flexible (explain in next question)
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**Question 17: Availability Details**
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- Type: Paragraph
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- Required: No
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- Prompt: "Tell us about your schedule. When are you typically available? Any upcoming commitments we should know about?"
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**Question 18: Why Firefrost Gaming?**
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- Type: Paragraph
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- Required: Yes
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- Prompt: "What excites you about joining Firefrost Gaming? What do you hope to bring to the team?"
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**Question 19: Questions for Us?**
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- Type: Paragraph
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- Required: No
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- Prompt: "Do you have any questions about the role, the project, or our team?"
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---
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### Section 5: Acknowledgment
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**Question 20: Compensation Understanding**
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- Type: Multiple choice
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- Required: Yes
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- Prompt: "This is a volunteer position with the following benefits: Private Dedicated Server, Sovereign-Tier Access ($499 value), and founding team member recognition. Do you understand and accept this?"
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- Options:
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- Yes, I understand this is a volunteer position
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- No, I was expecting paid compensation
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---
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## Form Settings
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**Settings to Configure:**
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1. **General:**
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- ✅ Limit to 1 response (requires Google sign-in)
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- ✅ Edit after submit (allow applicants to update)
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2. **Presentation:**
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- Progress bar: Show
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- Shuffle question order: No
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- Show link to submit another response: No
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3. **Responses:**
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- ✅ Collect email addresses
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- Response receipts: Respondents
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- ✅ Allow response editing
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4. **Confirmation Message:**
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```
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Thank you for applying to Firefrost Gaming! 🔥❄️
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We've received your application and will review it carefully. If you're a strong fit, we'll reach out via Discord within 7-10 days.
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In the meantime, feel free to join our Discord community (link to be added) to learn more about the project.
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Questions? DM @frostystyle on Discord.
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Fire + Frost + Foundation = Where Love Builds Legacy 💙
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```
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---
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## Response Tracking
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**Google Form automatically creates a Google Sheet with responses.**
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**Sheet columns will include:**
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- Timestamp
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- Name
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- Discord username
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- Email
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- Role applying for
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- How they heard about us
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- [All other responses based on role]
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**Share this Sheet with:**
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- Michael (owner access)
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- Meg (edit access)
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- Claude (view access - for review assistance)
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---
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## Integration with Git Tracking
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**Workflow:**
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1. Application submitted → Appears in Google Sheet
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2. Michael/Claude reviews in Sheet
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3. Claude creates summary in `docs/recruitment/applications.md`
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4. Strong candidates flagged for interview
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5. Michael reaches out via Discord
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6. Status updated in both Sheet and Git
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---
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## Next Steps After Form is Live
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1. ✅ Create Google Form using this template
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2. ✅ Test the form yourself (submit test application)
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3. ✅ Get form link (Share → Copy link)
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4. ✅ Update recruitment ad with form link
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5. ✅ Post recruitment ad to target communities
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6. ✅ Monitor responses
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7. ✅ Begin review process
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---
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## Recruitment Ad Update
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**Replace this section in the ad:**
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**OLD:**
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```
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**Contact:** DM @frostystyle on Discord
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```
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**NEW:**
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```
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## 📋 HOW TO APPLY
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**Fill out our application form:** [INSERT GOOGLE FORM LINK HERE]
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**Form takes 5-10 minutes.** We review all applications and reach out to strong candidates via Discord within 7-10 days.
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**Questions about the role?** DM @frostystyle on Discord
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```
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---
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**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️
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**Professional recruitment starts with professional applications.**
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