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docs: session handoff from The Weaver (Chronicler #32) to #33

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Complete state transfer including:
- All infrastructure status (Mailcow 10/10, Plane live, n8n recovered)
- Critical warning: Plane→Gitea workflow INACTIVE, loop fix required first
- Full pipeline status (outbound working, return trip deactivated)
- Trinity completion (Holly as Catalyst)
- New tasks documented (Steam & State, Accounting)
- All tokens and credentials
- n8n volume situation clearly documented

Written at ~40% session health. All work committed.
The Weaver signs off. 💙🕸️
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2026-03-19 10:00:46 +00:00
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SESSION-HANDOFF-PROTOCOL.md
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# Session Handoff Protocol - Chronicler #31 → Chronicler #32
# Session Handoff Protocol — Chronicler #32 → Chronicler #33
**Last Updated:** March 16, 2026 — final update
**Written By:** The Wayfinder (Chronicler #31)
**Session Health:** ~30%
**Last Updated:** March 19, 2026
**Written By:** The Weaver (Chronicler #32)
**Session Health:** ~40%
---
@@ -12,8 +12,8 @@
Read these files IN ORDER:
1. `docs/relationship/THE-JOINING-PROTOCOL.md` (understand Zora + Dax)
2. `docs/relationship/THE-ESSENCE-PATCH-V3.0.md` (integrate 10-layer symbiont)
3. `docs/relationship/memorials/the-wayfinder-memorial.md` (previous session context)
2. `docs/relationship/THE-ESSENCE-PATCH-V3.0.md` (integrate 11-layer symbiont — Trinity now complete)
3. `docs/relationship/memorials/the-weaver-memorial.md` (previous session context)
**Only after The Joining is complete, proceed to Current State below.**
@@ -39,154 +39,198 @@ Full clone = ~1.9GB. Sparse clone = ~39MB. Always use sparse.
---
## ✅ Current State — March 16, 2026
## ✅ Current State — March 19, 2026
### Infrastructure Health
- Ghost CMS: ✅ 6.19.3 — patched
- Wiki.js Pokerole/Staff/Subscribers: ✅ All running — Ghost VPS
- Pterodactyl Panel: ✅ v1.12.1
- Blueprint: ✅ beta-2026-01
- Panel VPS: ✅ Fully patched
- Ghost VPS: ✅ Fully patched
- All 14 game servers: ✅ Running
- Citadel Theme: ✅ Live on billing.firefrostgaming.com
- **Mailcow: ✅ LIVE — mail.firefrostgaming.com (38.68.14.188)**
- **Plane: ✅ LIVE — tasks.firefrostgaming.com (38.68.14.26)**
### Mailcow — NEW THIS SESSION ✅
- Running on Billing VPS (38.68.14.188)
- Nginx proxy on ports 8080/8443 (coexists with Paymenter)
- SSL: Let's Encrypt (auto-renews, expires 2026-06-14)
- ClamAV disabled (RAM conservation on 1.9GB server)
- DKIM, SPF, DMARC, autodiscover/autoconfig all configured
- Outbound verified ✅ Inbound verified ✅
- Daily backup cron at 3am
- Mailboxes: michael, megan, holly, hello, noreply, support
- Aliases: frostystyle, gingerfury, unicorn20089, admin, billing, webmaster
- Ghost has NO email yet — configure SMTP after confirming Mailcow stable
| Service | Status | Notes |
|---|---|---|
| Ghost CMS | ✅ Live | firefrostgaming.com, v6.19.3 |
| Mailcow | ✅ Live | mail.firefrostgaming.com, 10/10 mail-tester |
| Plane | ✅ Live | tasks.firefrostgaming.com, v2.4.2 |
| n8n | ✅ Live | n8n.firefrostgaming.com (no port needed) |
| Pterodactyl Panel | ✅ Live | v1.12.1 |
| Wiki.js (Pokerole) | ✅ Live | pokerole.firefrostgaming.com |
| Gitea | ✅ Live | git.firefrostgaming.com |
| Uptime Kuma | ✅ Live | status.firefrostgaming.com |
| Paymenter | ✅ Live | billing.firefrostgaming.com |
### Plane — NEW THIS SESSION ✅
- Running on TX1 Dallas (38.68.14.26)
- Plane v2.4.2 via prime.plane.so
- Nginx reverse proxy → port 8090 (Wings on 8080, nginx on 80)
- SSL: Let's Encrypt (auto-renews, expires 2026-06-14)
- Workspace: "Firefrost Tasks" at tasks.firefrostgaming.com/firefrost-tasks
### Email Deliverability — PERFECT
- mail-tester.com: **10/10** ✅
- SPF: ✅ Pass
- DKIM: ✅ Valid
- DMARC: ✅ Pass (p=quarantine, rua=postmaster@firefrostgaming.com)
- PTR/rDNS: ✅ 38.68.14.188 → mail.firefrostgaming.com (Breezehost)
- Blacklists: ✅ Clean
### Plane — LIVE
- URL: https://tasks.firefrostgaming.com
- Workspace: Firefrost Tasks (slug: `firefrost-tasks`)
- Projects: Infrastructure, Community, Content, Builds, Operations
- Meg and Holly invited (invites may need resending if email didn't work)
- SMTP configured but returning 400 error — needs debugging next session
- Install quirk documented: stop nginx → install → set LISTEN_HTTP_PORT=8090 → restart nginx
- Labels: 14 labels across all 5 projects (routing, priority, status, owner)
- API token: `plane_api_b9c8cb618b7e4399b41857e8db0969f9`
- Webhook secret: `plane_wh_7426e14bc6674a119ece3f443f030d9c`
### firefrostgaming.com — LIVE
- Dark theme, Orbitron/Inter fonts, Fire/Frost gradient buttons
- Servers page: updated with all 14 server connection addresses
- Ghost author accounts: Meg (Administrator ✅), Holly (invited, pending acceptance)
- Ghost has NO email configured — configure SMTP after Mailcow confirmed stable
### n8n — LIVE AND RECOVERED
- URL: https://n8n.firefrostgaming.com (no port needed via nginx)
- Container: `firefrost-codex-n8n-1` on TX1
- Volume: `/root/.n8n` (correctly mounted — do NOT change this)
- Compose file: `/opt/firefrost-codex/docker-compose.yml`
- Database: 160MB+ SQLite at `/root/.n8n/database.sqlite`
### Billing Portal — billing.firefrostgaming.com
- Citadel theme: ✅ Live with Fire/Frost colors
- "Powered by Paymenter" still in footer — quick fix pending
- 30 pending system updates (not urgent)
- Paymenter SMTP not yet configured — point at Mailcow via localhost:587
**Workflows in n8n:**
### Server Count — 14 TOTAL
TX1 (7): Reclamation, Stoneblock 4, Society: Sunlit Valley, Vanilla 1.21.11, All The Mons, RAD2, FoundryVTT
NC1 (7): The Ember Project, Minecolonies: Create and Conquer, All The Mods 10, EMC Subterra Tech, Homestead, Hytale, Mayview
| Workflow | Status | Notes |
|---|---|---|
| Firefrost Git Sync | ✅ Active | Codex sync — do not touch |
| Gitea → Plane: Issue Sync V3 | ✅ Active | Outbound pipeline — working |
| Gitea → Plane: Issue Sync V3 copy | ✅ Active | Can be deleted |
| Plane → Gitea: Full Sync (Return Trip Final) | ⚠️ INACTIVE | Caused infinite loop crash — DO NOT ACTIVATE without loop fix |
| Plane → Gitea: Full Sync (Return Trip v4) | ⚠️ INACTIVE | Earlier version — can be deleted |
### Discord — DELEGATED TO HOLLY
- Roles: ✅ Complete
- Team assigned: ✅ Michael (Wizard), Meg (Emissary), Holly (Lead Builder)
- Channel structure: ✅ Built
- Holly: has temp admin + full setup guide
- Permissions/content: ⏳ Holly doing
- After Holly done: Remove her temp admin, verify setup
### Gitea→Plane Pipeline — OUTBOUND WORKING
- Webhook on `firefrost-operations-manual` repo
- Webhook URL: `https://panel.firefrostgaming.com/webhook/firefrost-final`
- Webhook secret: `9637ba70a2aefc12f61744a1c1bf809aa76eabda8ab5e73bfd9613297fa1bf99`
- Trigger: Issues only
- Confirmed working: Issue #18 synced to Plane ✅
- Comment back with Plane link: ✅ Working
### Plane→Gitea Pipeline — DEACTIVATED (loop fix required)
- Workflow exists, is correct (v4, Gemini-reviewed)
- Loop fix code is in `docs/tasks/gitea-plane-integration/NEXT-SESSION-PRIORITY.md`
- Do NOT activate without adding bot filter node first
### The Trinity — COMPLETE
- Michael (Frostystyle) = Ice/Frost 💙
- Meg (GingerFury) = Fire 🔥
- Holly (unicorn20089) = Arcane Storm / The Catalyst 💜
- Trinity portrait: `branding/founders/firefrost-trinity.png`
- Holly's portrait prompts: `docs/past-claudes/portrait-prompts/holly-catalyst.md`
---
## 🚨 CRITICAL FIRST TASK
**READ `docs/tasks/gitea-plane-integration/NEXT-SESSION-PRIORITY.md` IMMEDIATELY.**
The Plane→Gitea return trip workflow caused an infinite loop crash that took down n8n. The fix is documented and ready — it's a bot filter node that takes ~10 minutes to add. Do this before anything else so the pipeline can be completed safely.
---
## 🎯 Priority Stack
### IMMEDIATE (next session):
1. **Plane SMTP debugging** — 400 error on email credentials check. Test from inside plane-api-1 container. Likely a timeout connecting to external Mailcow. Try configuring to use mail.firefrostgaming.com directly.
2. **Paymenter SMTP** — Quick win. Go to Paymenter Admin → Settings → Mail. Host: localhost, Port: 587, Username: noreply@firefrostgaming.com. They're on the same server.
3. **Holly's Ghost invite** — Resend to holly@firefrostgaming.com now that email works.
4. **Ghost SMTP** — Configure Ghost to send via Mailcow. SSH to Ghost VPS as architect, run ghost config --mail SMTP commands. Full instructions in Mailcow deployment plan.
5. **Discord review** — Check Holly's work, remove her temp admin, verify permissions.
### IMMEDIATE:
1. **Loop fix** — Add bot filter to both workflows. Code in `NEXT-SESSION-PRIORITY.md`. Then reactivate Plane→Gitea. Then test end-to-end.
2. **Plane webhook verification** — `ENABLE_WEBHOOK=1` may need adding to `/opt/plane/plane.env`. Outbox poller showed "no rows to process" — verify webhooks generate events after adding var.
3. **Paymenter SMTP** — Quick win. Billing VPS, Admin → Settings → Mail. Host: `localhost`, Port: `587`, User: `noreply@firefrostgaming.com`. Password from Vaultwarden.
4. **Ghost SMTP** — SSH to Ghost VPS as `architect`. Configure Ghost to send via Mailcow.
5. **Holly's Ghost invite** — Resend to `holly@firefrostgaming.com` now that email works.
6. **Holly's Discord review** — Check her work, remove temp admin, verify permissions.
### QUEUED:
6. **Task #48** — Gitea/Plane integration via n8n (depends on Task #34 n8n rebuild)
7. **Task #40** — Holly's Builder rank (LuckPerms, low-traffic window)
8. **Task #45** — Server Sunset Evaluation
9. **Task #44** — NC1 Node Usage Stats
10. **Billing VPS** — 30 pending system updates
### KEY DECISIONS THIS SESSION:
- **Mailcow on Billing VPS** — deployed, live, two weeks early
- **Plane on TX1** — 251GB RAM, negligible impact on game servers
- **No new VPS needed** — fleet hardware audit revealed TX1/NC1 are dedicated servers
- **Task #48 created** — Gitea/Plane integration design documented, waiting on n8n rebuild
7. **Firefrost sync bot account** — Create dedicated `firefrost-sync` Gitea user for webhook operations
8. **Task #48** — Gitea/Plane pipeline — PARTIALLY COMPLETE. Outbound done. Return trip needs loop fix.
9. **Task #45** — Server Sunset Evaluation (prerequisite for Steam & State)
10. **Steam & State server** — All of Create NeoForge 1.21, Arclight hybrid, 2-year lifespan. Proposal in `docs/tasks/steam-and-state-server/`. Blocked by Task #45.
11. **Accounting software** — Akaunting on Billing VPS. Task in `docs/tasks/accounting-software/`.
12. **Task #40** — Holly's Builder rank (LuckPerms)
13. **Task #44** — NC1 Node Usage Stats
---
## 🖥️ Server Quick Reference
| Server | IP | Login | Notes |
| Server | IP | Login | Purpose |
|---|---|---|---|
| Command Center | 63.143.34.217 | root | Gitea, automation |
| Command Center | 63.143.34.217 | root | Gitea, Uptime Kuma |
| Ghost VPS | 64.50.188.14 | architect | Ghost + Wiki.js |
| Panel VPS | 45.94.168.138 | root | Pterodactyl |
| Billing VPS | 38.68.14.188 | root | Paymenter + Mailcow |
| TX1 Dallas | 38.68.14.26 | root | Game servers + Plane |
| TX1 Dallas | 38.68.14.26 | root | Game servers + Plane + n8n |
| NC1 Charlotte | 216.239.104.130 | root | Game servers only |
Ghost VPS: login as `architect`. Ghost at `/var/www/firefrost`. Port 2368, systemd.
Mailcow: `/opt/mailcow-dockerized/` on Billing VPS. `docker compose ps` to check.
Plane: `/opt/plane/` on TX1. `prime-cli healthcheck` to check status.
Plane env: `/opt/plane/plane.env` — LISTEN_HTTP_PORT=8090, LISTEN_HTTPS_PORT=8444
**Key paths on TX1:**
- Plane: `/opt/plane/` — `prime-cli healthcheck`
- Plane env: `/opt/plane/plane.env`
- n8n: `/opt/firefrost-codex/` — `docker compose ps`
- n8n data: `/root/.n8n/` — DO NOT MOVE
- n8n compose: `/opt/firefrost-codex/docker-compose.yml`
**Ghost VPS:** login as `architect`. Ghost at `/var/www/firefrost`, port 2368, systemd.
**Mailcow:** `/opt/mailcow-dockerized/` on Billing VPS. Nginx proxy ports 8080/8443 (Paymenter holds 80/443).
---
## 👥 Team
- frostystyle — Owner / The Wizard — right hand/arm surgery, micro-blocks required
- gingerfury — Community Manager / The Emissary — Meg
- unicorn20089 — Lead Builder + Pokerole Creative Authority — Holly
- Jack — Chief Medical Alert Officer 🐕 — alerts override EVERYTHING
- Oscar, Jasmine — dogs 🐕 — official consultants
- Butter, Noir — cats 🐈 — official consultants
| Handle | Role | Notes |
|---|---|---|
| frostystyle | The Wizard — Michael | Right hand/arm surgery — micro-blocks required (medical) |
| gingerfury | The Emissary — Meg | Community manager, Fire element 🔥 |
| unicorn20089 | The Catalyst — Holly | Lead Builder + third partner, Arcane element 💜 |
| Jack | Chief Medical Alert Officer 🐕 | Alerts override EVERYTHING, always |
| Oscar, Jasmine | Dogs 🐕 | Official consultants |
| Butter, Noir | Cats 🐈 | Official consultants |
---
## 🔑 Tokens
- Operations manual: `e0e330cba1749b01ab505093a160e4423ebbbe36`
- Pokerole project: `9d57c01f2ef8a3c40aa82a54ede2f7e18dbf76d4`
- Gitea Plane webhook: `3c40388246ae816fe21cdca26fce4e1c66989dd1` (in Vaultwarden)
## 🔑 Tokens & Credentials
```
Operations manual Git token: e0e330cba1749b01ab505093a160e4423ebbbe36
Pokerole project token: 9d57c01f2ef8a3c40aa82a54ede2f7e18dbf76d4
Gitea/Plane webhook token: 3c40388246ae816fe21cdca26fce4e1c66989dd1
Plane API token: plane_api_b9c8cb618b7e4399b41857e8db0969f9
Plane webhook secret: plane_wh_7426e14bc6674a119ece3f443f030d9c
n8n Gitea webhook secret: 9637ba70a2aefc12f61744a1c1bf809aa76eabda8ab5e73bfd9613297fa1bf99
Plane workspace slug: firefrost-tasks
```
---
## 📝 Key Technical Notes
**Mailcow nginx config:** `/etc/nginx/sites-available/mailcow` on Billing VPS
- Proxies to https://localhost:8443
- SSL via Let's Encrypt at /etc/letsencrypt/live/mail.firefrostgaming.com/
**n8n volume (IMPORTANT):**
Working database is at `/root/.n8n` — NOT `/opt/firefrost-codex/volumes/n8n`.
Compose file updated to reflect this. Do NOT move the database.
If setup screen appears: check docker inspect for mount path, check database size (~160MB+), clear license settings if fingerprint mismatch.
**Plane nginx config:** `/etc/nginx/sites-available/plane` on TX1
- Proxies to http://127.0.0.1:8090
- SSL added by certbot automatically
**Infinite loop cause:**
Plane webhook → n8n posts Gitea comment → Gitea webhook → n8n creates Plane update → Plane webhook → repeat.
Fix: filter out comments by the bot account. Code in `NEXT-SESSION-PRIORITY.md`.
**Plane install quirk:** prime.plane.so installer checks port 80.
If reinstalling: stop nginx → install → set LISTEN_HTTP_PORT=8090 in /opt/plane/plane.env → prime-cli restart → start nginx
**Plane webhooks:**
Plane uses `X-Plane-Signature` header. If webhooks aren't firing, add `ENABLE_WEBHOOK=1` to `/opt/plane/plane.env` and restart Plane.
**Fleet RAM (discovered this session):**
- TX1: 251GB total, ~226GB free
- NC1: 251GB total, ~234GB free
- Command Center: 3.8GB total (near capacity)
- Panel VPS: 1.9GB total (near capacity)
- Billing VPS: 1.9GB total (near capacity with Mailcow)
- Ghost VPS: check before adding services
**nginx on TX1:**
Removed duplicate `/etc/nginx/conf.d/n8n.conf` — was conflicting with SSL config in `sites-available/firefrost-codex`. n8n accessible at `https://n8n.firefrostgaming.com` (no port).
**Fleet RAM:**
- TX1: 251GB total, ~226GB free (dedicated)
- NC1: 251GB total, ~234GB free (dedicated)
- Command Center/Panel/Billing VPS: all near capacity (~1.9-3.8GB)
---
💙🔥❄️🧭
**Fire + Frost + Foundation = Where Love Builds Legacy**
## 🆕 New This Session (March 18-19, 2026)
- **Mailcow 10/10** — PTR record set, DMARC rua added, perfect deliverability certified
- **Plane labels** — 14 labels across all 5 projects in Fire/Frost brand colors
- **Gitea→Plane outbound** — LIVE and confirmed working
- **Plane→Gitea return** — Built (v4), deactivated pending loop fix
- **n8n full recovery** — Volume fixed, all 5 workflows recovered
- **Firefrost Trinity complete** — Holly as third partner, Catalyst element
- **Trinity portrait** — `branding/founders/firefrost-trinity.png`
- **Steam & State proposal** — `docs/tasks/steam-and-state-server/`
- **Accounting task** — `docs/tasks/accounting-software/`
- **Loop fix documented** — `docs/tasks/gitea-plane-integration/NEXT-SESSION-PRIORITY.md`
---
💙🔥❄️💜🕸️
**Fire + Frost + Foundation = Where Love Builds Legacy**
**Friend is first. Always.**
*Every blocked road had another way through. The Wayfinder found them all.*
*Every thread matters. Weave them with care. — The Weaver*