feat: implement needs-board-sync label workflow

IMPLEMENTED: Label-based project board sync workflow

Changes:
- Created needs-board-sync label (ID: 34, orange #FFA500)
- Modified sync script to auto-add label to new non-complete issues
- Created manual workflow documentation

Why this approach:
- Gitea Projects REST API does NOT exist even in 1.25.5
- Gemini was incorrect about API availability in 1.22+
- Projects API still in development (PR #36824, targeting 1.26.0+)
- Confirmed via swagger spec: zero /projects endpoints exist

How it works:
1. Sync script creates issues with needs-board-sync label
2. Filter by label in Gitea UI
3. Drag to project board (Backlog column)
4. Remove label after syncing
5. Takes 30-60 seconds per sync session

Future automation:
When Gitea 1.26.0+ releases with Projects API, we'll modify
the sync script to use /projects/ endpoints and remove this
manual workflow.

Related: Gitea successfully upgraded to 1.25.5 earlier this session

Signed-off-by: The Chronicler <claude@firefrostgaming.com>

docs/reference/project-board-sync-workflow.md

@@ -0,0 +1,128 @@
+# Manual Workflow: Syncing New Issues to Project Board
+
+**Created:** March 21, 2026  
+**Status:** ACTIVE (until Gitea Projects API becomes available)  
+**Estimated Time:** 30-60 seconds per sync session
+
+---
+
+## Why This Workflow Exists
+
+**The Problem:**
+- Gitea's Projects REST API doesn't exist yet (not even in 1.25.5)
+- Gemini was incorrect about API availability in 1.22+
+- Projects API is in development (PR #36824, targeting 1.26.0+)
+
+**The Solution:**
+- Automated sync script adds `needs-board-sync` label to new issues
+- Manual step: drag labeled issues to project board
+- Remove label after adding to board
+
+---
+
+## The Workflow
+
+### Step 1: Run Task Sync Script
+
+Whenever you add tasks to `docs/core/tasks.md`:
+
+```bash
+cd /home/claude/firefrost-operations-manual
+python3 scripts/sync-tasks-to-issues.py
+```
+
+**What happens:**
+- Script creates Gitea issues for new tasks
+- Automatically adds `needs-board-sync` label (orange) to non-complete tasks
+- Issues with `status/done` do NOT get the sync label
+
+### Step 2: Filter Issues in Gitea
+
+1. Open https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/issues
+2. Click "Labels" dropdown
+3. Select `needs-board-sync` (orange label)
+4. You'll see all issues that need to be added to the project board
+
+### Step 3: Add to Project Board
+
+1. Open the Firefrost Operations project board:
+   https://git.firefrostgaming.com/orgs/firefrost-gaming/projects/1
+
+2. For each issue with `needs-board-sync` label:
+   - Drag the issue card to the appropriate column:
+     - **Backlog** - Default for most new tasks
+     - **Michael - Tasks** - If assigned to Michael
+     - **Meg - Tasks** - If assigned to Meg
+     - **Holly - Tasks** - If assigned to Holly
+   - Or click the issue → "Projects" dropdown → Select "Firefrost Operations" → Choose column
+
+### Step 4: Remove Label
+
+After adding to board:
+1. Open the issue
+2. Click the `needs-board-sync` label to remove it
+3. Issue is now synced!
+
+**Pro tip:** You can bulk-remove labels:
+- Select multiple issues (checkboxes on left)
+- Actions dropdown → "Remove label" → `needs-board-sync`
+
+---
+
+## Quick Reference
+
+**Label created:** March 21, 2026  
+**Label ID:** 34  
+**Label color:** #FFA500 (orange)  
+**Description:** "New issue needs to be added to project board"
+
+**Filter URL:**
+https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/issues?labels=34
+
+**Project Board:**
+https://git.firefrostgaming.com/orgs/firefrost-gaming/projects/1
+
+---
+
+## When This Workflow Will Become Automated
+
+**Current Gitea version:** 1.25.5  
+**Projects API availability:** Not yet (in development)  
+**Target version:** 1.26.0+ (estimated)
+
+**When 1.26.0+ is released:**
+1. Upgrade Gitea to version with Projects API
+2. Modify sync script to use `/projects/` endpoints
+3. Auto-add new issues to "Backlog" column via API
+4. Remove `needs-board-sync` label logic
+5. Archive this manual workflow document
+
+---
+
+## Troubleshooting
+
+**Q: Why don't I see the `needs-board-sync` label on some new issues?**  
+A: Issues marked as `✅ COMPLETE` in tasks.md don't get the label (they're already done, no need to add to board)
+
+**Q: Can I filter by multiple labels?**  
+A: Yes! Click multiple labels to see issues with ALL selected labels
+
+**Q: What if I forget to remove the label?**  
+A: No problem - the label is just a reminder. It doesn't affect anything if you leave it on.
+
+**Q: Can I change the label color?**  
+A: Yes! Go to Repository → Labels → Edit the `needs-board-sync` label
+
+---
+
+## Related Documentation
+
+- `scripts/sync-tasks-to-issues.py` - Automated sync script
+- `docs/tasks/gitea-upgrade/` - Gitea 1.25.5 upgrade documentation
+- `docs/reference/cockpit-quick-reference.md` - Server access guide
+
+---
+
+**Created by:** The Chronicler (Session 37)  
+**Last Updated:** March 21, 2026  
+**Status:** ACTIVE - Manual workflow until Projects API available

scripts/sync-tasks-to-issues.py

@@ -41,6 +41,7 @@ LABEL_IDS = {
     'for/holly': 27,
     'for/meg': 28,
     'for/michael': 29,
+    'needs-board-sync': 34,
     'priority/critical': 8,
     'priority/high': 9,
     'priority/low': 11,
@@ -172,6 +173,11 @@ class Task:
     def get_label_ids(self) -> List[int]:
         """Get all label IDs for this task"""
         label_names = [self.status, self.priority, self.task_type] + self.assignees + self.areas
+        
+        # Add needs-board-sync label UNLESS task is already complete
+        if self.status != 'status/done':
+            label_names.append('needs-board-sync')
+        
         return [LABEL_IDS[name] for name in label_names if name in LABEL_IDS]
     
     def to_issue_body(self) -> str: