a0eec445ee
New task: "Coming Soon" video creation with CapCut (Tier 4)
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ADDED TASK #20 : Coming Soon Video (CapCut)
- Time: 15 minutes (quick win for branding)
- Uses existing assets (fire-frost-collision.png, logos)
- CapCut recipe: 24 detailed steps (mobile-friendly)
- Output: Vertical (Instagram/TikTok) + Horizontal (YouTube/Twitter)
- 10-15 second professional announcement video
- Assigned: Michael tests first, then train Meg
STRUCTURE:
- 0-3s: Fire-frost collision with slow zoom
- 3s: White flash (impact)
- 3-5s: Logo reveal with cyan glow
- 5-12s: "COMING SOON" text (Orbitron, #00E5FF)
- 12-15s: Emblem + firefrostgaming.com
USE CASES:
- Server launches
- Recruitment announcements
- Social media hype
- General branding
RENUMBERED:
- Tier 5 tasks: 21-25 (was 20-24)
- Tier 6 tasks: 26-28 (was 25-27)
- Total tasks: 28 (was 27)
Updated by: Chronicler the Ninth
2026-02-15 13:08:21 -06:00
87898ee539
Phase 4 priority shift: Meg needs AI assistant NOW (she is staff member #1 )
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CRITICAL INSIGHT:
- Meg = The Emissary = Current staff member #1 (not future)
- Meg doesn't have Claude access
- Every Meg question = Michael interruption
- AI assistant = Meg self-serves 24/7
TIMELINE CHANGE:
- Was: "Deploy when staff wiki exists" (Month 4+)
- Now: Deploy immediately after Phase 3 (Session 6)
- Impact: Meg gets AI assistant 4-6 months earlier
PHASE 4 UPDATED:
- Renamed: "Staff AI Assistant for Meg" (not generic staff)
- Knowledge Base: Emissary-focused (~20-30 docs)
- Social Media Handbook
- Consultant Profiles
- Subscription Tiers
- Contact Reference
- Origin Story
- Questions Meg can ask:
- "What personality traits for Jack in social posts?"
- "When to post Fire vs Frost content?"
- "How to describe Awakened tier?"
- "Who handles billing issues?"
- Training: 15 min ("type question, get answer")
BENEFITS:
- Reduces Michael interruptions immediately
- Builds Meg's tech confidence (success → NextCloud later)
- Proves concept before recruiting more staff
- Recruitment advantage: "We have AI assistant"
- Simple interface (accessibility win)
SESSION 6 UPDATED:
- Added: Deploy Meg's AI assistant (2 hours)
- Added: Train Meg on usage (15 min)
- Total time: 4-5 hours (was 2-3)
Updated by: Chronicler the Ninth
2026-02-15 12:50:02 -06:00
25892bc402
AI Stack architecture enhanced: vector database scaling for 1,000+ documents
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MAJOR CHANGES:
- Dual deployment: AnythingLLM (primary) + Open WebUI (staff)
- AnythingLLM with LanceDB vector database (proven to 5,000+ docs)
- Workspace-based isolation (Operations, Pokerole, Brainstorming, Staff)
- Batch ingestion strategy: 100 docs at a time (prevent OOM)
- Embedding model added: all-MiniLM-L6-v2 for semantic search
- Detailed ingestion process (6-8 hours total, 2-3 hours active)
- Hardware validation: TX1 can handle 1,000+ docs easily
SCALING STRATEGY:
- Phase 3 now includes proper RAG pipeline
- Vector DB for semantic search across full repo
- Workspace isolation prevents context bleed
- Auto-update via Git sync (repos update → workspaces re-ingest)
RESOURCE UPDATE:
- Total: 140GB RAM / 251GB = 56% usage (was 44%)
- Total: 179GB storage / 809GB = 22% usage (was 15%)
- Headroom for 5,000+ document growth
Based on research: AnythingLLM gold standard for document-heavy self-hosting
Updated by: Chronicler the Ninth
2026-02-15 12:44:08 -06:00
113a92053d
Complete task restructure: dependency-based ordering, all 27 tasks integrated
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MAJOR CHANGES:
- Restructured into 6 tiers based on logical dependencies
- All 27 tasks from previous version properly integrated
- Added 10 previously missing tasks (Vaultwarden Org, Netdata, World Backups, etc.)
- Frostwall Protocol fully detailed from Google Doc
- Time estimates for all tasks
- Visual dependency chains
- 7-session roadmap to operational foundation (~15 hours)
TIER BREAKDOWN:
- Tier 0: 3 quick wins (<2 hours total)
- Tier 1: 4 security tasks (Vaultwarden, Frostwall, hardening, scoped token)
- Tier 2: 3 infrastructure (Mailcow NC1, AI stack TX1, Netdata)
- Tier 3: 5 planning/design (Access matrix, MkDocs, doc cleanups)
- Tier 4: 4 branding (Terraria 12wk, Paymenter theme, photos, NextCloud)
- Tier 5: 5 game optimization (Restart, audit, LuckPerms, backups, Blueprint)
- Tier 6: 3 future/deferred (Discord, Flagship 2027, Among Us Phase 2)
Execute top to bottom - each tier unblocks the next.
Updated by: Chronicler the Ninth
2026-02-15 12:39:15 -06:00
0e0f46363e
Strategic split: Mailcow on NC1, AI stack on TX1 for geographic redundancy
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Decision:
- Email server deploys to NC1 Charlotte (not new VPS)
- AI stack deploys to TX1 Dallas
- Geographic redundancy: Dallas vs Charlotte
- Disaster resilience: TX1 failure doesn't kill email, NC1 failure doesn't kill AI
- $0/month vs $10/month VPS cost
- Phase 0 NC1 cleanup now mandatory (was optional)
- 46GB storage after cleanup (30GB needed, 16GB headroom)
2026-02-15 12:15:42 -06:00
42dea052fe
Add Centralized Whitelist Manager as top priority (do when home)
2026-02-15 11:38:26 -06:00
038844d9ac
Add Phase 4: Staff AI Assistant to self-hosted AI stack plan
2026-02-15 11:32:42 -06:00
eeb5dd5a86
Mark TX1→NC1 migration as NOT RECOMMENDED (analysis shows no benefit)
2026-02-15 02:24:02 -06:00
6752a8cf85
Pin self-hosted AI stack deployment (deferred for medical recovery)
2026-02-15 02:21:39 -06:00
e2f0e9e452
Add Discord reorganization to medium priority tasks
2026-02-14 17:53:32 -06:00
51d9a0bffe
Add Discord reorganization to future tasks (Month 4+)
2026-02-14 17:53:15 -06:00
e0c6463938
Add 2027 Roadmap section - Firefrost: The Eternal Skyforge flagship modpack
2026-02-14 12:33:35 -06:00
c98d9b4812
Add Terraria Branding Training Arc as HIGH PRIORITY - strategic foundation decision
2026-02-14 12:27:58 -06:00
50014a69d8
Update tasks.md - EMERGENCY-RECOVERY-PROTOCOL renamed to DERP (The Oscar Protocol)
2026-02-13 18:20:08 -06:00
20a84fb876
Mark Emergency Recovery Protocol COMPLETE - built by The Seventh
2026-02-13 18:10:17 -06:00
f557013d69
Add Vaultwarden Organization setup task for Meg
2026-02-13 17:09:25 -06:00
cba14a4c66
Update tasks.md: Vaultwarden complete, add security hardening task
2026-02-13 17:07:03 -06:00
f882f32a07
Add HIGH PRIORITY: Emergency Recovery Protocol for catastrophic Claude failure
2026-02-13 15:02:08 -06:00
ca7390f472
Add pending installations: Node Usage Status (Panel) and Citadel Theme (Paymenter)
2026-02-13 03:11:11 -06:00
063a757853
Update NextCloud Upload Portal task with visual learner requirements
2026-02-13 02:51:29 -06:00
6ee01080e7
[UPDATE] tasks.md: Add model recommendation (ADR-006), update next session plan, credit Chronicler the Third
2026-02-13 02:00:58 -06:00
02c4ea2b20
Add task: Staggered server restart system (quick win + Blueprint extension phases)
2026-02-13 01:43:49 -06:00
33b2c7d3b7
Update startup audit task: ATM10 flagged as priority, add Code-Server + Panel approach
2026-02-13 01:32:37 -06:00
dbc9a61fce
Add task: Game server startup script audit & optimization (recurring issue source)
2026-02-13 01:29:45 -06:00
016b0da050
Add task: NextCloud upload portal for Meg (KISS photo/video workflow)
2026-02-13 01:05:24 -06:00
affb888259
Update photo task: correct scope (56 local + 4 Snapchat), add session timing note
2026-02-13 00:59:57 -06:00
7be7b8c5d4
Update tasks: Add department/access control design, MkDocs decommission, update Mailcow timing, log Feb 13 work
2026-02-13 00:49:08 -06:00
06c64a1113
[UPDATE] FFG-CORE-004: Added Workflow Guide review as formal LOW PRIORITY task
2026-02-12 12:42:51 -06:00
3d47d7e81f
[UPDATE] FFG-CORE-004: Mailcow pre-sale answered (all green), purchase delayed for house repair
2026-02-12 11:53:28 -06:00
7107ec38e4
[UPDATE] FFG-CORE-004: Added scoped Pokerole token task (blocked on Vaultwarden)
2026-02-12 09:16:58 -06:00
ce672e5028
[UPDATE] FFG-CORE-004: Consolidation complete, tasks updated
2026-02-12 08:44:20 -06:00
14f00d87c4
Mailcow pre-sale ticket sent to Breezehost
2026-02-12 08:11:55 -06:00
0d014e6815
Update tasks — Feb 12 completed items, new tasks from tonight's session
2026-02-12 02:39:59 -06:00
79b589e80d
Fix path reference in tasks.md
2026-02-12 01:03:39 -06:00
8857895b55
Reorg: Move TASKS.md to docs/core/tasks.md
2026-02-12 00:58:57 -06:00
