firefrost-gaming/firefrost-operations-manual

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Claude 5d4b27949e docs: Add work completed summary for Staff Recruitment

Summary of all documentation created for Staff Recruitment Launch:
- Prerequisites guide (836 lines)
- Application tracker template
- Onboarding checklist

Includes next steps for Michael:
- Decisions to make (30 min)
- Infrastructure setup (1-2 hours, needs SSH)
- Posting strategy

Task status: Documentation complete, awaiting decisions and SSH access

FFG-STD-001 compliant

2026-02-17 14:18:27 +00:00

5.5 KiB

Raw Blame History

Staff Recruitment Launch - Work Completed

Date: 2026-02-17
Session: The Chronicler (current)
Status: Prerequisites documentation complete, ready for decision-making phase

✅ What's Been Created

1. Prerequisites Guide (`prerequisites.md`)

836 lines of comprehensive documentation covering:

✅ Incentive instance specifications and provisioning plan
✅ Application reception and review criteria
✅ Detailed vetting process (4-phase)
✅ Interview questions (5 each for Builders and Social Media Helper)
✅ Test project assignments
✅ Application tracking system design
✅ 6 communication templates:
- Application received acknowledgment
- Request for more information
- Interview invitation
- Test project assignment
- Offer letter
- Kind rejection letter
✅ Recruitment ad finalization checklist
✅ Posting strategy and timeline
✅ Critical "DO NOT POST" warnings

Time estimate to complete prerequisites: 2-3 hours

2. Application Tracker Template (`application-tracker-template.md`)

Provides:

✅ Spreadsheet template structure
✅ Status workflow (Applied → Reviewing → Interview → Test → Offer → etc.)
✅ Communication log
✅ Objective scoring system (out of 30 points)
- Builders: Portfolio, Experience, Aesthetics, Fire/Frost Understanding, Communication, Availability
- Social Media: Experience, Platform Skills, Content Creation, Brand Fit, Tools, Availability
✅ Notes template for consistent evaluation

3. Onboarding Checklist (`onboarding-checklist.md`)

Complete onboarding workflow:

✅ Pre-arrival preparation
✅ Day 1: Welcome message template + access setup
✅ Days 1-2: Orientation documentation (role-specific)
✅ Day 3-7: First assignment guidelines
✅ Ongoing: Weekly rhythms and integration
✅ Red flags to watch for
✅ Onboarding completion criteria
✅ Feedback collection process
✅ Incentive instance welcome email template

📋 What Michael Needs to Do Next

Phase 1: Make Decisions (30 minutes)

Review prerequisites.md and decide on:

Incentive Instance Specs
- How much RAM per instance? (suggested: 8-16GB)
- How many CPU cores? (suggested: 2-4)
- Which node hosts them? (TX1 or NC1)
- What's the default modpack or let recruits choose?
Recruitment Ad Edits
- Mention specific modpacks or keep general?
- Add application deadline or keep rolling?
- Any other changes to the ad?
Application Process
- How fast will you respond to applications? (48 hours?)
- Will interviews be voice, video, or written?
- Who reviews applications besides you? (Meg involved?)

Phase 2: Set Up Infrastructure (1-2 hours)

Requires SSH access when available:

Create Application Tracker
- Copy template to Google Sheets
- Share with Meg if needed
- Bookmark for easy access
Prepare Panel Template (in Pterodactyl)
- Create a template egg for incentive instances
- Test quick provisioning (should take <30 min)
Test Workflow
- Mock application walkthrough
- Practice provisioning an incentive instance
- Verify access works

Phase 3: Post Recruitment Ad (30 minutes)

When all prerequisites complete:

Make final edits to recruitment ad
Post to target channels:
- r/feedthebeast (Reddit)
- r/feedthebeast Discord
- r/admincraft (Reddit)
- Other modded Minecraft communities
- Twitter/X with #ModdedMinecraft
Monitor for questions/comments
Respond promptly to applicants

🎯 Current Status

Documentation: ✅ COMPLETE
Decisions: ⏳ AWAITING MICHAEL
Infrastructure Setup: ⏳ BLOCKED BY SSH ACCESS
Posting: ⏳ BLOCKED BY PREREQUISITES

Ready to post when:

✅ Decisions made on open questions
✅ Application tracker created
✅ Incentive instance provisioning tested
✅ Onboarding docs reviewed and approved

📂 Files Created

All committed to Gitea in docs/tasks/staff-recruitment-launch/:

prerequisites.md - Complete prerequisite checklist
application-tracker-template.md - Tracking spreadsheet template
onboarding-checklist.md - New staff onboarding workflow

Existing files:

README.md - Task overview (already existed)
docs/planning/discord-recruitment-ad.md - The recruitment ad (created by The Guardian)

Recruitment Ad: docs/planning/discord-recruitment-ad.md
Emissary Social Media Handbook: docs/planning/emissary-social-media-handbook.md
Tasks List: docs/core/tasks.md (Task #3)

⏭️ Next Task to Work On

After Staff Recruitment decisions are made:

We can continue down the Tier 0 list:

✅ Whitelist Manager - Complete (waiting for SSH)
⏳ Command Center Cleanup - Needs SSH
⏳ Staff Recruitment - Documentation complete, awaiting decisions
✅ NC1 Cleanup - Complete

Or move to Tier 1:

Vaultwarden SSH key & org setup (needs SSH)
Frostwall Protocol (can plan without SSH)
Command Center security hardening (needs SSH)
Scoped Gitea token (can plan)

What would you like to work on while waiting for SSH access?

Fire + Frost + Foundation = Where Love Builds Legacy 💙🔥❄️

Session Work Summary:

Whitelist Manager: Complete deployment package
Project Instructions: Updated for Claude.ai
Staff Recruitment: Complete prerequisites, tracking, and onboarding docs
Total files created/updated: 15
Total commits: 4
Total lines of documentation: ~2,000+

5.5 KiB Raw Blame History