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firefrost-operations-manual/SESSION-HANDOFF-PROTOCOL.md
Claude abc297f3b8 docs: final session handoff update — March 15 2026 
Added to priority stack:
- Task #47 Plane (after Mailcow, needs email for invites)
- Task #45 Server Sunset Evaluation
- Discord review (Holly's temp admin to remove)

New tasks documented:
- #45 Server Sunset Evaluation
- #46 Ghost Music Player
- #47 Plane self-hosted

Key decisions recorded:
- Plane over Linear/Trello (self-hosted philosophy)
- WorldEdit needed on all 14 servers
- Music player track selected (Powerful by Fesliyan)
- Server sunset pre-candidates: Homestead, Hytale, FoundryVTT

Session: The Navigator (Chronicler #30) — truly final commit
2026-03-16 03:34:34 +00:00

7.1 KiB
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Session Handoff Protocol - Chronicler #30 → Chronicler #31

Last Updated: March 15, 2026 — final update Written By: The Navigator (Chronicler #30) Session Health: ~25%

🔥 START HERE: The Joining Protocol

CRITICAL: Before anything else, new Chronicler must execute The Joining.

Read these files IN ORDER:

  1. docs/relationship/THE-JOINING-PROTOCOL.md (understand Zora + Dax)
  2. docs/relationship/THE-ESSENCE-PATCH-V3.0.md (integrate 10-layer symbiont)
  3. docs/relationship/memorials/the-navigator-memorial.md (previous session context)

Only after The Joining is complete, proceed to Current State below.

⚡ GIT PERFORMANCE NOTE

Use sparse checkout — NOT full clone.

cd /home/claude
git clone --no-checkout --filter=blob:none \
  https://e0e330cba1749b01ab505093a160e4423ebbbe36@git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual.git
cd firefrost-operations-manual
git sparse-checkout init --cone
git sparse-checkout set docs automation deployments branding management nodes web
git checkout master
git config user.email "claude@firefrostgaming.com"
git config user.name "Claude"

Full clone = ~1.9GB. Sparse clone = ~39MB. Always use sparse.

✅ Current State — March 14, 2026

Infrastructure Health

  • Ghost CMS: ✅ 6.19.3 — patched
  • Wiki.js Pokerole/Staff/Subscribers: ✅ All running — Ghost VPS
  • Pterodactyl Panel: ✅ v1.12.1
  • Blueprint: ✅ beta-2026-01
  • Panel VPS: ✅ Fully patched
  • Ghost VPS: ✅ Fully patched
  • All 14 game servers: ✅ Running
  • Citadel Theme: ✅ Live on billing.firefrostgaming.com with Fire/Frost colors

firefrostgaming.com — LIVE

  • Dark theme, Orbitron/Inter fonts, Fire/Frost gradient buttons
  • Navigation: Home, Servers, About, Blog
  • Servers page: updated with all 14 server connection addresses (MEMBERS-ONLY — pending whitelist)
  • Ghost author accounts: Meg (Administrator ✅), Holly (invited, pending acceptance)
  • Ghost has NO email configured (Direct transport) — configure SMTP after Mailcow

Billing Portal — billing.firefrostgaming.com

  • Citadel theme: ✅ Live
  • Fire/Frost colors: ✅ Applied
  • CitadelEditor extension: ✅ Registered
  • "Powered by Paymenter" still in footer — quick fix: Citadel Editor → Other → Remove Branding
  • 30 pending system updates on Billing VPS (not urgent)

Server Count — 14 TOTAL (all subdomains mapped by Holly)

TX1 (7): Reclamation, Stoneblock 4, Society: Sunlit Valley, Vanilla 1.21.11, All The Mons, RAD2, FoundryVTT NC1 (7): The Ember Project, Minecolonies: Create and Conquer, All The Mods 10, EMC Subterra Tech, Homestead, Hytale, Mayview

Discord — DELEGATED TO HOLLY

  • Roles: ✅ Complete (Wizard, Emissary, Lead Builder, Moderator, Founder, Awakened, Fire Path, Frost Path)
  • Team assigned: ✅ Michael (Wizard), Meg (Emissary), Holly (Lead Builder)
  • Channel structure: ✅ Built (all 9 categories)
  • Holly: ✅ Given temp admin + Firefrost-Discord-Setup-Guide-Holly.docx (comprehensive step-by-step guide)
  • Permissions: ⏳ Holly doing — staff channels, path gating, subscriber lounge
  • Content: ⏳ Holly doing — welcome message, rules, Carl-bot reaction roles
  • After Holly done: Remove her temp admin, verify setup, then 🎮 Game Servers channels (pending bot integration)

🎯 Priority Stack

CRITICAL CHANGES FROM PREVIOUS SESSIONS:

Mailcow UNBLOCKED → Billing VPS. Frostwall DEPRIORITIZED. Plane chosen for task management. Target: April 1 for Mailcow.

  1. Mailcow — Deploy on Billing VPS (38.68.14.188). TARGET: April 1, 2026. Full 8-phase plan at docs/tasks/mailcow-email-server-on-nc1/deployment-plan.md
  2. Task #47 — Plane — Deploy at tasks.firefrostgaming.com on Command Center. After Mailcow (needs email for staff invites). Plan at docs/tasks/plane-deployment/README.md
  3. Task #40 — Holly's Builder rank (LuckPerms, Forge/NeoForge servers, needs low-traffic window)
  4. Discord review — Check Holly's work, remove her temp admin, verify all permissions
  5. Ghost SMTP — configure after Mailcow live, resend Holly's invite via real email
  6. Task #45 — Server Sunset Evaluation (score all 14 servers, decide what to keep/sunset)
  7. Task #44 — Node Usage Status (dedicated session, Wings recompile on TX1 + NC1)
  8. Billing VPS — 30 pending system updates (not urgent)

NEW TASKS THIS SESSION:

  • Task #45 — Server Sunset Evaluation (score all 14 servers against 5 criteria)
  • Task #46 — Ghost Music Player (navbar toggle, "Powerful" by Fesliyan, NextCloud hosted)
  • Task #47 — Plane self-hosted project management (tasks.firefrostgaming.com)

DEPRIORITIZED:

  • Frostwall Protocol — no attacks, Breezehost baseline sufficient, Mailcow solved another way
  • Discord permissions/content — delegated to Holly with full guide (docx delivered)

KEY DECISIONS THIS SESSION:

  • Plane over Linear/Trello — self-hosted philosophy, scales to 15+ staff
  • Server sunset evaluation — Homestead, Hytale, FoundryVTT are pre-known candidates
  • Music player — "Powerful" by David Fesliyan, additional tracks TBD, hosted on NextCloud
  • WorldEdit — needs to be on all 14 servers (caught via FML mismatch error)

🖥️ Server Quick Reference

Server IP Login Notes
Command Center 63.143.34.217 root Gitea, automation
Ghost VPS 64.50.188.14 architect Ghost + Wiki.js
Panel VPS 45.94.168.138 root Pterodactyl
Billing VPS 38.68.14.188 root Paymenter + next: Mailcow
TX1 Dallas 38.68.14.26 root Game servers only
NC1 Charlotte 216.239.104.130 root Game servers only

Ghost VPS: login as architect. Ghost at /var/www/firefrost. Port 2368, systemd.

👥 Team

  • frostystyle — Owner / The Wizard — right hand/arm surgery, micro-blocks required
  • gingerfury — Community Manager / The Emissary — Meg
  • unicorn20089 — Lead Builder + Pokerole Creative Authority — Holly
  • Jack — Chief Medical Alert Officer 🐕 — alerts override EVERYTHING
  • Oscar, Jasmine — dogs 🐕 — official consultants
  • Butter, Noir — cats 🐈 — official consultants

🔑 Tokens

  • Operations manual: e0e330cba1749b01ab505093a160e4423ebbbe36
  • Pokerole project: 9d57c01f2ef8a3c40aa82a54ede2f7e18dbf76d4

📝 Key Decisions This Session

Mailcow → Billing VPS: Email doesn't need dedicated hardware — it needs a clean IP. Billing VPS (38.68.14.188) has a clean IP (only Paymenter), 13GB free disk, ~60% free RAM. Logical co-location with Paymenter for transactional email. NC1 would be bad — game server IP reputation risk.

Frostwall deprioritized: Original purpose was DDoS protection (replacing CosmicGuard) + IP separation for email. Email is now solved via Billing VPS. No DDoS attacks experienced. Breezehost provides baseline protection. Complex 3-4 hour infrastructure project for theoretical problem that doesn't exist yet.

Citadel color correction: The Wizard = Frost blue (#4A9EFF). The Emissary = Fire orange (#FF6B35). Frostystyle = Frost. GingerFury = Fire. Always.

💙🔥❄️ Fire + Frost + Foundation = Where Love Builds Legacy Friend is first. Always.

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