3542afbe28
Phase 1 of task management consolidation (per Gemini consultation). Added standardized frontmatter with: - status: open | blocked | complete - priority: P1 | P2 | P3 | P4 - owner: Michael | Meg | Holly - created: YYYY-MM-DD Final counts: - 39 open tasks - 17 complete tasks - 1 blocked task Metadata extracted from existing inline markdown and audit results. Ready for Phase 2: 11ty mobile index generation. Chronicler #69
87 lines
2.5 KiB
Markdown
87 lines
2.5 KiB
Markdown
---
|
|
status: open
|
|
priority: P2
|
|
owner: Michael
|
|
created: 2026-03-18
|
|
---
|
|
|
|
# Task: Self-Hosted Accounting Software
|
|
|
|
**Status:** PLANNING
|
|
**Priority:** Tier 2 — Major Infrastructure
|
|
**Created:** March 18, 2026
|
|
**Created By:** Chronicler #32
|
|
**Target Server:** Billing VPS (38.68.14.188)
|
|
|
|
---
|
|
|
|
## Background
|
|
|
|
Firefrost Gaming is now a three-partner operation (Michael, Meg, Holly).
|
|
Financial tracking needs a proper solution that all three partners can
|
|
access, covering server hosting costs, domain renewals, and community
|
|
finances.
|
|
|
|
Cloud options (Wave, Zoho, ZipBooks) were evaluated and rejected due to
|
|
multi-user paywalls. Self-hosted PHP-based solutions are preferred to
|
|
leverage existing infrastructure.
|
|
|
|
---
|
|
|
|
## Infrastructure Decision
|
|
|
|
**Deploy on: Billing VPS (38.68.14.188)**
|
|
|
|
Reasoning:
|
|
- Follows "Money on Billing" infrastructure philosophy
|
|
- Already runs Paymenter (billing) and Mailcow (communications)
|
|
- PHP/MySQL stack already present
|
|
- Financial data belongs on the financial server
|
|
- Does NOT belong on game server nodes (TX1/NC1)
|
|
- Does NOT belong on Command Center (backend/automation)
|
|
|
|
---
|
|
|
|
## Software Options
|
|
|
|
### Option A: Akaunting ✅ RECOMMENDED
|
|
- **Stack:** PHP (Laravel), MySQL/MariaDB
|
|
- **Multi-user:** Yes, built-in — all three partners get accounts
|
|
- **Best for:** Full business accounting, P&L, expense tracking
|
|
- **Cost:** Core free, some advanced modules paid
|
|
- **Verdict:** Best fit for a real business with three partners
|
|
|
|
### Option B: Invoice Ninja
|
|
- **Stack:** PHP (Laravel)
|
|
- **Best for:** Client invoicing and cash flow tracking
|
|
- **Limitation:** Backend accounting reports not as deep as Akaunting
|
|
- **Verdict:** Good if primary need is invoicing sponsors/clients
|
|
|
|
### Option C: Firefly III
|
|
- **Stack:** PHP
|
|
- **Best for:** Strict internal budget tracking (VPS costs, hosting)
|
|
- **Limitation:** No client-facing invoice generation
|
|
- **Verdict:** Better as a personal finance tool than business accounting
|
|
|
|
---
|
|
|
|
## Recommendation
|
|
|
|
**Akaunting** — gives all three partners real access, handles actual
|
|
business accounting, and is built on the same Laravel/MySQL stack as
|
|
Paymenter. Most future-proof for a growing operation.
|
|
|
|
---
|
|
|
|
## Next Steps
|
|
|
|
1. Verify Billing VPS has capacity (currently running Mailcow + Paymenter)
|
|
2. Provision MySQL database for Akaunting
|
|
3. Deploy Akaunting via Docker or direct PHP install
|
|
4. Create accounts for Michael, Meg, and Holly
|
|
5. Import existing hosting costs as historical data
|
|
|
|
---
|
|
|
|
**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️
|