firefrost-operations-manual/docs/tasks/plane-decommissioning/README.md

---
task_number: 82
status: open
priority: P3
owner: Michael
created: 2026-03-26
---
task_number: 82

# Task #82: Decommission Plane Project Management

**Created:** March 26, 2026  
**Status:** 🟡 PENDING  
**Priority:** Medium  
**Time Estimate:** 30 minutes  
**Assigned To:** Next Chronicler

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task_number: 82

## Overview

Remove Plane project management system from TX1 Dallas server. Plane was successfully deployed but did not fit Firefrost's workflow. Team switched to Gitea's built-in Kanban project boards instead.

**Decision Context:**
- Plane worked technically (5 projects created, members invited, labels configured)
- Gitea↔Plane sync via n8n had issues (webhook loop crash)
- Gitea Kanban projects proved to be better fit for team workflow
- Plane adds unnecessary complexity and resource usage

---
task_number: 82

## What Was Plane?

**Deployment Details:**
- **Location:** TX1 Dallas (38.68.14.26)
- **URL:** tasks.firefrostgaming.com
- **Port:** 8090 (proxied via Nginx)
- **Version:** Plane v2.4.2 (self-hosted)
- **Installation Path:** `/opt/plane/`

**What Was Created:**
- 5 projects: Infrastructure, Community, Content, Builds, Operations
- 14 labels in Fire/Frost brand colors
- Meg and Holly invited as members
- Workspace: `firefrost-tasks`

**Integration Attempts:**
- n8n workflow: Gitea issue → Plane task (working)
- n8n workflow: Plane → Gitea (webhook loop, deactivated)

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task_number: 82

## Decommissioning Steps

### Step 1: Stop Plane Services

SSH to TX1:
```bash
ssh root@38.68.14.26
cd /opt/plane
docker-compose ps
docker-compose down
```

### Step 2: Remove Nginx Configuration

```bash
rm /etc/nginx/sites-enabled/plane
rm /etc/nginx/sites-available/plane
nginx -t && systemctl reload nginx
```

### Step 3: Backup Data (Optional)

If you want to preserve Plane data before deletion:
```bash
cd /opt/plane
tar -czf /root/plane-backup-$(date +%Y%m%d).tar.gz volumes/
```

### Step 4: Remove Plane Installation

**CAUTION:** This permanently deletes all Plane data.

```bash
cd /opt/plane
docker-compose down -v  # Removes containers AND volumes
cd /opt
rm -rf plane/
```

### Step 5: Remove DNS Record

**Option A:** Remove `tasks.firefrostgaming.com` DNS A record entirely

**Option B:** Repurpose subdomain for something else (decide before removing)

### Step 6: Remove n8n Workflows

Check n8n for Plane-related workflows:
- "Gitea Issue → Plane Task" (was working, now obsolete)
- "Plane Task → Gitea Issue" (was deactivated due to webhook loop)

Delete or archive these workflows.

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task_number: 82

## Documentation Updates

Update these files after decommissioning:

1. **docs/core/infrastructure-manifest.md**
   - Remove Plane from TX1 service list
   - Update port 8090 status to "available"

2. **docs/core/tasks.md**
   - Mark this task as COMPLETE
   - Remove any Plane-related tasks

3. **SESSION-HANDOFF-NEXT.md**
   - Remove Plane references from pending items

4. **docs/tasks/gitea-plane-integration/**
   - Mark directory as ABANDONED
   - Add README explaining why integration was abandoned

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task_number: 82

## Verification

After decommissioning, verify:

- [ ] `docker ps` on TX1 shows no Plane containers
- [ ] `https://tasks.firefrostgaming.com` returns connection error (or redirects if repurposed)
- [ ] Port 8090 freed up: `netstat -tulpn | grep 8090` returns nothing
- [ ] `/opt/plane/` directory removed
- [ ] Nginx config removed: `ls /etc/nginx/sites-*/ | grep plane` returns nothing
- [ ] n8n workflows archived or deleted
- [ ] Documentation updated

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task_number: 82

## Why Plane Didn't Fit

**Technical Success:**
- Deployment worked
- Projects created successfully
- Member invites sent
- Labels configured

**Workflow Mismatch:**
- Gitea's built-in Kanban boards proved simpler
- n8n sync integration was fragile (webhook loops)
- Added complexity without clear benefit
- Team already comfortable with Gitea workflow

**Decision:** Simplify stack, use Gitea Projects exclusively.

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task_number: 82

## What Replaces Plane?

**Gitea Projects (Kanban Boards):**
- Native to our existing Git workflow
- No additional infrastructure
- No sync complexity
- Familiar interface for team
- Integrated with issues/PRs

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## Related Tasks

- Task #54: n8n Workflow Documentation (update to remove Plane workflows)
- None currently (Plane was isolated experiment)

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## Notes

- Plane data is not mission-critical (project tracking can be recreated in Gitea)
- No external dependencies to notify (internal tool only)
- DNS change may take 24-48 hours to propagate
- Consider what to do with `tasks.firefrostgaming.com` subdomain

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task_number: 82

**Standard:** This task follows FFG-STD-002 (Task Documentation Standard)