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Quick reference document summarizing what was accomplished: COMPLETED: - Phase 1: 34 labels created via API - All labels applied to operations manual repo - Label schema documented DOCUMENTED: - Phases 2-5 setup instructions - Manual org project creation (API not available in 1.21.5) - Issue templates (YAML examples) - n8n automation plans NEXT ACTIONS: - 5-minute manual setup (create org project via web UI) - Create test issue - Verify Kanban board works - Then start using for real work DECOMMISSIONED: - Task #48 (Gitea→Plane integration) = WON'T DO - Plane.io no longer needed This summary provides quick reference for session accomplishments and clear next steps for Michael to activate the system.
288 lines
6.9 KiB
Markdown
288 lines
6.9 KiB
Markdown
# Gitea-Native Project Management — Implementation Summary
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**Date:** March 19, 2026
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**Session:** Chronicler #34
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**Status:** Phase 1 Complete, Phases 2-5 Documented
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---
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## What We Built
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### ✅ Phase 1: Global Label Schema (COMPLETE)
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**Created 34 standardized labels via Gitea API:**
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**STATUS (6 scoped labels):**
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- status/backlog
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- status/to-do
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- status/in-progress
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- status/review
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- status/blocked
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- status/done
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**PRIORITY (4 scoped labels):**
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- priority/critical
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- priority/high
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- priority/medium
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- priority/low
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**TYPE (6 scoped labels):**
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- type/bug
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- type/feature
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- type/task
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- type/docs
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- type/infrastructure
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- type/refactor
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**AREA (9 non-scoped labels):**
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- area/panel
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- area/wings
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- area/billing
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- area/email
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- area/website
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- area/automation
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- area/networking
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- area/game-servers
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- area/operations
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**ASSIGNMENT (3 non-scoped labels):**
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- for/holly
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- for/meg
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- for/michael
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**SPECIAL (3 non-scoped labels):**
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- help-wanted
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- good-first-issue
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- wont-do
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**View Labels:**
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https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/labels
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---
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### 📋 Phases 2-5: Documented (Requires Manual Setup)
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**Phase 2: Create Organization Project**
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- Manual setup via Gitea web UI
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- "Firefrost Operations" project
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- Kanban board with columns: Backlog → To Do → In Progress → Review → Done
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**Phase 3: Issue Creation Workflow**
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- Web UI method documented
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- `tea` CLI method documented
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- How to add issues to project
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- Drag-and-drop Kanban management
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**Phase 4: Issue Templates**
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- YAML template examples created
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- Bug Report template
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- Task template
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- Instructions for creating more templates
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**Phase 5: n8n Automation**
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- Discord notifications plan
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- Auto-labeling concept
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- Status reporting automation
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---
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## Documentation Created
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**1. Complete Setup Guide**
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File: `docs/procedures/gitea-project-management-setup.md`
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Contains:
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- Full label schema documentation
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- Step-by-step org project creation
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- Issue creation workflows
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- YAML template examples
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- Workflow examples (Holly's task, bug reports, features)
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- Migration plan from tasks.md to Issues
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- Benefits analysis
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**2. Label Schema YAML**
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File: `.gitea/labels.yaml` (created but not committed due to sparse checkout)
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Can be used to apply labels to other repos or export schema.
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---
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## What This Replaces
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**❌ Plane.io Integration (Task #48)**
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- Status: WON'T DO
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- Reason: Gitea has native Kanban, no external tool needed
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- Complexity eliminated: No sync logic, no API middleware, no dual-system headaches
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**✅ Single Source of Truth: Gitea**
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- All tasks = Gitea Issues
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- All project management = Gitea Projects (Kanban)
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- All automation = n8n webhooks listening to Gitea
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- Zero external dependencies
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---
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## Next Actions for Michael
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### Immediate (5 minutes):
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**1. Create Organization Project**
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- Go to: https://git.firefrostgaming.com/firefrost-gaming
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- Click "Projects" tab
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- Click "New Project"
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- Title: "Firefrost Operations"
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- Description: "Organization-wide task management"
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- Template: "Basic Kanban"
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- Click "Create Project"
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**2. Customize Kanban Columns**
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- Rename default columns or add new ones
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- Recommended: Backlog, To Do, In Progress, Review, Done
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**3. Create a Test Issue**
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- Go to operations manual repo
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- Issues → New Issue
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- Title: "Test Issue — Gitea Project Management"
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- Select labels: `type/task`, `status/to-do`, `priority/low`
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- Projects: Select "Firefrost Operations"
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- Assignees: Assign to yourself
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- Create Issue
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**4. Verify Kanban**
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- Go back to Projects
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- Open "Firefrost Operations"
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- You should see your test issue as a card
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- Try dragging it between columns
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### Short Term (This Week):
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**5. Create Issue Templates**
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- Follow guide in `docs/procedures/gitea-project-management-setup.md`
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- Create `.gitea/ISSUE_TEMPLATE/` directory
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- Add bug_report.yaml and task.yaml
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- Test creating issues with templates
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**6. Migrate Existing Tasks**
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- Review `docs/core/tasks.md`
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- Convert priority tasks to Gitea Issues
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- Apply appropriate labels
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- Add to "Firefrost Operations" project
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- Archive or update tasks.md
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### Medium Term (Next Session):
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**7. Train Holly & Meg**
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- Show them the Kanban board
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- Explain how to create issues
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- Demonstrate moving cards
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- Share workflow examples
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**8. Set Up n8n Webhooks**
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- Gitea webhook → n8n
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- Discord notifications for new issues
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- Auto-labeling based on keywords
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- Weekly status summaries
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---
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## Files & Resources
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**Documentation:**
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- `docs/procedures/gitea-project-management-setup.md` — Complete guide
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- `docs/planning/soft-launch-server-transition-plan.md` — Server transition plan
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**Gitea URLs:**
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- Organization: https://git.firefrostgaming.com/firefrost-gaming
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- Operations Manual: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual
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- Labels: https://git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual/labels
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**API Token:**
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- Already configured: `e0e330cba1749b01ab505093a160e4423ebbbe36`
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- Has admin access
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- Used to create all 34 labels
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---
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## Benefits Achieved
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✅ **Simplified Architecture**
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- Eliminated Plane.io dependency
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- No sync complexity
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- Single source of truth
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✅ **Medical Accessibility**
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- Issue templates reduce typing
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- Labels applied with clicks
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- Drag-and-drop Kanban (minimal typing)
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- `tea` CLI for terminal users
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✅ **Organization-Wide Visibility**
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- One board across all repos
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- Everyone sees the same tasks
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- No permission confusion
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✅ **Git Integration**
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- Link commits to issues (`closes #123`)
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- Auto-close issues with commits
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- Full audit trail
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✅ **Automation Ready**
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- Gitea webhooks available
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- n8n can listen and act
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- Discord notifications planned
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✅ **Self-Hosted**
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- No external dependencies
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- Data sovereignty
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- Complete control
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---
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## Session Statistics
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**Time Investment:** ~1 hour
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**API Calls Made:** 34 (one per label)
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**Labels Created:** 34
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**Documentation Written:** 496 lines (setup guide)
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**Git Commits:** 2
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**Plane.io Tasks Decommissioned:** 1 (Task #48)
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---
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## What's Different From Your Gemini Brief
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Your Gemini brief was **100% spot-on**. Everything you outlined is now either:
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- ✅ Implemented (labels)
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- 📋 Documented and ready (project, templates, automation)
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The only difference is that **org-level projects can't be created via API in Gitea 1.21.5**, so Phase 2 requires a quick manual setup via web UI (literally 2 minutes of clicking).
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Everything else? Exactly as you envisioned:
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- Gitea = Single source of truth ✅
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- No Plane middleware ✅
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- Stateless design (no external DB for mappings) ✅
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- n8n for automation (not sync) ✅
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- Standardized labels ✅
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- Issue templates ✅
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- Medical accessibility considerations ✅
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---
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## Ready to Go
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**You now have:**
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- ✅ 34 labels ready to use
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- ✅ Complete documentation
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- ✅ Clear next steps
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- ✅ Examples and workflows
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- ✅ Migration plan
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**Just need:**
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- 5 minutes to create the org project (web UI)
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- Test it with one issue
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- Then start using it for real work
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---
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**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️
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