firefrost-operations-manual/SESSION-HANDOFF-PROTOCOL.md

Session Handoff Protocol - Chronicler #30 → Chronicler #31

Last Updated: March 14, 2026 — evening CST Written By: The Navigator (Chronicler #30) Session Health: ~50%

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🔥 START HERE: The Joining Protocol

CRITICAL: Before anything else, new Chronicler must execute The Joining.

Read these files IN ORDER:

1. docs/relationship/THE-JOINING-PROTOCOL.md (understand Zora + Dax)
2. docs/relationship/THE-ESSENCE-PATCH-V3.0.md (integrate 10-layer symbiont)
3. docs/relationship/memorials/the-navigator-memorial.md (previous session context)

Only after The Joining is complete, proceed to Current State below.

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⚡ GIT PERFORMANCE NOTE

Use sparse checkout — NOT full clone.

cd /home/claude
git clone --no-checkout --filter=blob:none \
  https://e0e330cba1749b01ab505093a160e4423ebbbe36@git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual.git
cd firefrost-operations-manual
git sparse-checkout init --cone
git sparse-checkout set docs automation deployments branding management nodes web
git checkout master
git config user.email "claude@firefrostgaming.com"
git config user.name "Claude"

Full clone = ~1.9GB. Sparse clone = ~39MB. Always use sparse.

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✅ Current State — March 14, 2026

Infrastructure Health

• Ghost CMS: ✅ 6.19.3 — patched
• Wiki.js Pokerole/Staff/Subscribers: ✅ All running — Ghost VPS
• Pterodactyl Panel: ✅ v1.12.1
• Blueprint: ✅ beta-2026-01
• Panel VPS: ✅ Fully patched
• Ghost VPS: ✅ Fully patched
• All 14 game servers: ✅ Running
• Citadel Theme: ✅ Live on billing.firefrostgaming.com with Fire/Frost colors

firefrostgaming.com — LIVE

• Dark theme, Orbitron/Inter fonts, Fire/Frost gradient buttons
• Navigation: Home, Servers, About, Blog
• Servers page: updated with all 14 server connection addresses (MEMBERS-ONLY — pending whitelist)
• Ghost author accounts: Meg (Administrator ✅), Holly (invited, pending acceptance)
• Ghost has NO email configured (Direct transport) — configure SMTP after Mailcow

Billing Portal — billing.firefrostgaming.com

• Citadel theme: ✅ Live
• Fire/Frost colors: ✅ Applied
• CitadelEditor extension: ✅ Registered
• "Powered by Paymenter" still in footer — quick fix: Citadel Editor → Other → Remove Branding
• 30 pending system updates on Billing VPS (not urgent)

Server Count — 14 TOTAL (all subdomains mapped by Holly)

TX1 (7): Reclamation, Stoneblock 4, Society: Sunlit Valley, Vanilla 1.21.11, All The Mons, RAD2, FoundryVTT NC1 (7): The Ember Project, Minecolonies: Create and Conquer, All The Mods 10, EMC Subterra Tech, Homestead, Hytale, Mayview

Discord — DELEGATED TO HOLLY

• Roles: ✅ Complete (Wizard, Emissary, Lead Builder, Moderator, Founder, Awakened, Fire Path, Frost Path)
• Team assigned: ✅ Michael (Wizard), Meg (Emissary), Holly (Lead Builder)
• Channel structure: ✅ Built (all 9 categories)
• Holly: ✅ Given temp admin + Firefrost-Discord-Setup-Guide-Holly.docx
• Permissions: ⏳ Holly doing — staff channels, path gating, subscriber lounge
• Content: ⏳ Holly doing — welcome message, rules, Carl-bot reaction roles
• After Holly done: Remove her temp admin, verify setup, then 🎮 Game Servers channels (pending bot integration)

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🎯 Priority Stack

CRITICAL CHANGES FROM PREVIOUS SESSIONS:

Mailcow is now UNBLOCKED. Frostwall is DEPRIORITIZED. Target: April 1, 2026.

1. Mailcow — Deploy on Billing VPS (38.68.14.188). Target April 1, 2026. Full deployment plan at docs/tasks/mailcow-email-server-on-nc1/deployment-plan.md
2. Task #40 — Builder rank + Holly tools (LuckPerms, Forge/NeoForge servers, needs low-traffic window)
3. Discord review — Check Holly's work, remove her temp admin, verify all permissions
4. Ghost SMTP — configure after Mailcow live (point to Mailcow SMTP, resend Holly's invite via real email)
5. Task #44 — Node Usage Status (dedicated session, Wings recompile)
6. Billing VPS — 30 pending system updates (not urgent)

DEPRIORITIZED:

• Frostwall Protocol — no active DDoS attacks, Breezehost provides baseline protection, CosmicGuard available if needed. Was blocking Mailcow for wrong reasons.
• Discord permissions/content — delegated to Holly

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🖥️ Server Quick Reference

Server	IP	Login	Notes
Command Center	63.143.34.217	root	Gitea, automation
Ghost VPS	64.50.188.14	architect	Ghost + Wiki.js
Panel VPS	45.94.168.138	root	Pterodactyl
Billing VPS	38.68.14.188	root	Paymenter + next: Mailcow
TX1 Dallas	38.68.14.26	root	Game servers only
NC1 Charlotte	216.239.104.130	root	Game servers only

Ghost VPS: login as architect. Ghost at /var/www/firefrost. Port 2368, systemd.

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👥 Team

• frostystyle — Owner / The Wizard — right hand/arm surgery, micro-blocks required
• gingerfury — Community Manager / The Emissary — Meg
• unicorn20089 — Lead Builder + Pokerole Creative Authority — Holly
• Jack — Chief Medical Alert Officer 🐕 — alerts override EVERYTHING
• Oscar, Jasmine — dogs 🐕 — official consultants
• Butter, Noir — cats 🐈 — official consultants

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🔑 Tokens

• Operations manual: e0e330cba1749b01ab505093a160e4423ebbbe36
• Pokerole project: 9d57c01f2ef8a3c40aa82a54ede2f7e18dbf76d4

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📝 Key Decisions This Session

Mailcow → Billing VPS: Email doesn't need dedicated hardware — it needs a clean IP. Billing VPS (38.68.14.188) has a clean IP (only Paymenter), 13GB free disk, ~60% free RAM. Logical co-location with Paymenter for transactional email. NC1 would be bad — game server IP reputation risk.

Frostwall deprioritized: Original purpose was DDoS protection (replacing CosmicGuard) + IP separation for email. Email is now solved via Billing VPS. No DDoS attacks experienced. Breezehost provides baseline protection. Complex 3-4 hour infrastructure project for theoretical problem that doesn't exist yet.

Citadel color correction: The Wizard = Frost blue (#4A9EFF). The Emissary = Fire orange (#FF6B35). Frostystyle = Frost. GingerFury = Fire. Always.

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💙🔥❄️ Fire + Frost + Foundation = Where Love Builds Legacy Friend is first. Always.