42ebe44c31
Person-specific workflow columns with emoji indicators: COLUMNS (9 total): - 📋 Backlog (unclaimed tasks) - 🧙 Michael - To Do - 🧙 Michael - In Progress - 🔥 Meg - To Do - 🔥 Meg - In Progress - 🦄 Holly - To Do - 🦄 Holly - In Progress - 👀 Review (awaiting approval) - ✅ Done (completed) BENEFITS: - Visual clarity: emojis make scanning instant (🧙=Michael, 🔥=Meg, 🦄=Holly) - Clear ownership: each person has dedicated columns - Workflow visibility: To Do → In Progress → Review → Done - Prevents bottlenecks: see when 'In Progress' is overloaded Guide includes: - Step-by-step column creation (2-3 minutes) - Column purpose explanations - Pro tips (limit WIP, weekly reviews) - Task assignment examples - How to move tasks between people Related to Gitea-native project management setup. Michael requested this structure for better team visibility.
158 lines
3.9 KiB
Markdown
158 lines
3.9 KiB
Markdown
# Firefrost Operations — Kanban Column Setup Guide
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**Time:** 2-3 minutes
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**Where:** Your Firefrost Operations project board
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---
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## The 9 Columns to Create
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Copy-paste these EXACTLY (emojis included!):
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1. **📋 Backlog** — Unclaimed tasks
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2. **🧙 Michael - To Do**
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3. **🧙 Michael - In Progress**
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4. **🔥 Meg - To Do**
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5. **🔥 Meg - In Progress**
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6. **🦄 Holly - To Do**
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7. **🦄 Holly - In Progress**
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8. **👀 Review** — Awaiting review/approval
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9. **✅ Done** — Completed
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---
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## How to Add Each Column
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**You're already in the project, so:**
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1. Look for **"+ New Column"** button (top right area)
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2. Click it
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3. A text box appears
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4. Copy-paste the column name from above (including emoji!)
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5. Press Enter or click Create
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6. Repeat 9 times
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**That's it!** Takes about 30 seconds per column.
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---
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## After Creating Columns
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**Delete the default "Uncategorized" column:**
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1. Click the **⋮** (three dots) on the "Uncategorized" column
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2. Select "Delete Column"
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3. Confirm
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---
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## Moving Your Issues
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Once columns are created, you can:
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**Drag and drop issues between columns**
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- Just grab a card and drag it to the right column
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- For example: Task #40 (Holly's Builder Rank) → drag to "🦄 Holly - To Do"
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**Or use the sidebar:**
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- Click on any issue
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- Right sidebar → Projects section
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- You can change which column it's in
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---
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## Filtering by Person
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You can also filter the entire board:
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- Click on label badges at top
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- Select `for/michael`, `for/meg`, or `for/holly`
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- Board shows only that person's tasks
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---
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## Why This Structure Works
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**Visual Clarity:**
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- See at a glance who's working on what
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- Emojis make it even faster to scan (🧙 = Michael, 🔥 = Meg, 🦄 = Holly)
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- Clear workflow: To Do → In Progress → Review → Done
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**Prevents Bottlenecks:**
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- If someone's "In Progress" column is full, they shouldn't start new work
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- If "Review" is piling up, you know to focus on reviews
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**Flexibility:**
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- Backlog = anyone can claim it
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- Person-specific columns = clear ownership
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- Review = collaborative checkpoint
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- Done = shared wins
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---
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## Pro Tips
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**Use Labels + Columns Together:**
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- Columns show WHERE in workflow
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- Labels show WHAT (type, priority, area)
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- Both together = complete picture
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**Keep "In Progress" Limited:**
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- General rule: Max 2-3 tasks per person in "In Progress"
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- Encourages finishing before starting
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- Reduces context switching
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**Weekly Column Review:**
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- Monday: Check "To Do" columns, prioritize
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- Friday: Move completed to "Done", celebrate wins
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- Anytime: Move blocked items back to appropriate column
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---
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## The Columns Explained
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**📋 Backlog** — Ideas, future tasks, not yet assigned. Low priority until someone claims it.
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**🧙 Michael - To Do** — Michael's next tasks, prioritized and ready to start.
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**🧙 Michael - In Progress** — What Michael is actively working on RIGHT NOW.
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**🔥 Meg - To Do** — Meg's queued tasks (community, content, etc.)
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**🔥 Meg - In Progress** — Meg's active work.
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**🦄 Holly - To Do** — Holly's building tasks, ready to start.
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**🦄 Holly - In Progress** — Holly's active builds and projects.
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**👀 Review** — Work complete, needs review/approval/testing before "Done".
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**✅ Done** — Completed! Ship it. Celebrate it. Archive it.
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---
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## Moving Tasks Between People
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If you need to reassign a task:
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1. Drag it from one person's column to another's "To Do"
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2. Update the label: remove `for/person1`, add `for/person2`
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3. Leave a comment explaining the reassignment
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---
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## Start Here
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**Your first task assignments:**
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Based on the imported tasks:
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- **Task #40 (Builder Rank)** → 🦄 Holly - To Do
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- **Task #41 (Rank System)** → 🧙 Michael - To Do
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- **Task #39 (Ghost Buildout)** → 🧙 Michael - To Do
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- **Community tasks** → 🔥 Meg - To Do (when identified)
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**Then drag issues from "Uncategorized" to the appropriate person's "To Do" column.**
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---
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**Fire + Frost + Foundation = Where Love Builds Legacy** 💙🔥❄️
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