firefrost-gaming/firefrost-operations-manual

Files

Claude (Chronicler #45) 3de6e44a05 chore: root directory cleanup and .gitignore hardening

WHAT WAS DONE:
- Moved 33 accumulated root-level .md files to docs/archive/root-cleanup-2026-03-28/
- Moved 5 Pokerole root files to docs/external/holly-project/
- Updated .gitignore to cover *.pem, *.key, .env, .DS_Store etc.
- Added explanatory README to the archive folder
- Root now contains only 7 essential files

WHY:
Full repository audit (first full clone) revealed root had accumulated
40 .md files from early Chroniclers (#1-#33) — old session handoffs,
competing start prompt variants, status snapshots. None deleted, all
preserved in archive. Root clutter makes navigation harder and creates
confusion about which files are current.

ROOT FILES KEPT:
- README.md, CHANGELOG.md, DOCUMENT-INDEX.md
- SESSION-HANDOFF-NEXT.md, SESSION-HANDOFF-PREVIOUS.md
- SESSION-HANDOFF-PROTOCOL.md, SESSION-HANDOFF-TEMPLATE.md

.GITIGNORE ADDITIONS:
- *.pem, *.key, *.p12, *.pfx (intentionally NOT *.ppk yet)
- .env, .env.*, *.secret
- .DS_Store, Thumbs.db

NOTE: SSH key intentionally left per Michael's decision.

FILES MOVED: 38 files reorganized, 0 deleted

Signed-off-by: Chronicler #45 <claude@firefrostgaming.com>

2026-03-28 21:24:13 +00:00

9.0 KiB

Raw Blame History

FIREFROST CODEX - CURRENT STATUS

Last Updated: February 23, 2026 05:05 UTC (11:05 PM CST Feb 22)
Updated By: Chronicler #24
Status: Phase 4 Partial Complete | Phase 5-11 Pending

🎯 QUICK SUMMARY

What Works:

✅ All infrastructure deployed (10 containers running)
✅ Dify accessible at https://codex.firefrostgaming.com
✅ n8n accessible at https://n8n.firefrostgaming.com
✅ Ollama integration working (5 models configured)
✅ One knowledge base created (empty, awaiting Git sync)

What's Next:

⏳ Phase 5: Setup n8n workflows (Git sync automation)
⏳ Phase 6: Connect Git → Dify
⏳ Upload 319 operations manual documents

📊 DEPLOYMENT PROGRESS

Source of Truth Documents:

docs/tasks/firefrost-codex-migration-to-open-webui/DEPLOYMENT-PLAN-PART-1.md (Phases 0-3)
docs/tasks/firefrost-codex-migration-to-open-webui/DEPLOYMENT-PLAN-PART-2.md (Phases 4-11)

Phase Completion Status:

Phase	Description	Status	Completed By
0	Stop AnythingLLM	✅ COMPLETE	The Deployer (#20)
1	Install Nginx and SSL	✅ COMPLETE	The Diagnostician (#23) + #24
2	Deploy Docker Stack	✅ COMPLETE	The Diagnostician (#23)
3	Configure Nginx Reverse Proxy	✅ COMPLETE	Chronicler #24
4	Configure Dify	⚠️ PARTIAL	The Diagnostician (#23) + #24
5	Setup n8n Workflows	❌ NOT STARTED	Pending
6	Configure Dify Tools	❌ NOT STARTED	Pending
7	User Onboarding	❌ NOT STARTED	Pending
8	Monitoring Setup	❌ NOT STARTED	Pending
9	Testing and Verification	❌ NOT STARTED	Pending
10	Backup Automation	❌ NOT STARTED	Pending
11	Final Cleanup	❌ NOT STARTED	Pending

🖥️ INFRASTRUCTURE STATE

Server: TX1 Dallas (38.68.14.26)

All 10 Containers Running:

NAME                            STATE    PORTS
firefrost-codex_db_1            Up       5432/tcp
firefrost-codex_redis_1         Up       6379/tcp
firefrost-codex_dify-api_1      Up       127.0.0.1:5001->5001/tcp
firefrost-codex_dify-worker_1   Up       5001/tcp
firefrost-codex_dify-web_1      Up       127.0.0.1:3000->3000/tcp
firefrost-codex_qdrant_1        Up       127.0.0.1:6333->6333/tcp
firefrost-codex_n8n_1           Up       127.0.0.1:5678->5678/tcp
firefrost-codex_plugin_daemon_1 Up
firefrost-codex_sandbox_1       Up
firefrost-codex_ssrf_proxy_1    Up       3128/tcp

Health Status: All containers healthy and responding

🔐 SSL Certificates

Certificates Installed:

✅ codex.firefrostgaming.com (expires May 23, 2026)
✅ n8n.firefrostgaming.com (expires May 24, 2026)

Certificate Location: /etc/letsencrypt/live/

Auto-renewal: Enabled via certbot

🌐 NGINX Configuration

Config File: /etc/nginx/sites-available/firefrost-codex

Server Blocks:

✅ HTTP → HTTPS redirect (both domains)
✅ Dify reverse proxy (codex.firefrostgaming.com → 127.0.0.1:3000)
✅ n8n reverse proxy (n8n.firefrostgaming.com → 127.0.0.1:5678)

Rate Limiting:

Codex: 100r/s burst=100
Webhooks: 30r/s burst=50

Security Headers: HSTS, X-Frame-Options, X-Content-Type-Options configured

🤖 DIFY CONFIGURATION

Access

URL: https://codex.firefrostgaming.com
Admin Account: mkrause612@gmail.com
Status: Fully accessible, authenticated

Workspaces

✅ mkrause612's Workspace (default)
❌ Firefrost Admin (not created)
❌ Pokerole HQ (not created)

Knowledge Bases

✅ Firefrost Operations Manual
- ID: 38a6d7ef-925a-4d24-8ec5-1066de238194
- Documents: 0 (awaiting Git sync)
- Status: Created but empty
❌ Pokerole Project (not created)

Model Providers

Ollama (configured):

llama3.3:70b (LLM, CHAT, 4K)
qwen2.5-coder:32b (LLM, CHAT, 4K)
qwen2.5-coder:7b (LLM, CHAT, 4K)
llama3.2-vision:11b (LLM, CHAT, 4K)
nomic-embed-text (TEXT EMBEDDING, 4K)

Gemini (configured):

Multiple Gemini models available via API

Plugins Installed

✅ Google (v0.0.9)
✅ Gemini (v0.7.8)
✅ Ollama (v0.1.2)

🔧 N8N CONFIGURATION

Access

URL: https://n8n.firefrostgaming.com
Status: Accessible, setup wizard displayed
Account: Not created yet

Configuration Needed (Phase 5)

❌ Create owner account
❌ Configure Gitea SSH credentials
❌ Create Git sync workflow
❌ Create Git write-back workflow
❌ Configure Dify API integration
❌ Configure Discord webhooks

⚙️ ENVIRONMENT VARIABLES

Location: /opt/firefrost-codex/.env

Configured:

✅ DB_PASSWORD (set)
✅ DIFY_SECRET_KEY (set)
✅ GIT_USER_NAME=Firefrost Codex AI
✅ GIT_USER_EMAIL=codex@firefrostgaming.com
✅ DIFY_DATASET_ID_MAIN=38a6d7ef-925a-4d24-8ec5-1066de238194
✅ CONSOLE_WEB_URL=https://codex.firefrostgaming.com
✅ APP_WEB_URL=https://codex.firefrostgaming.com
✅ CONSOLE_API_URL= (blank - correct)
✅ APP_API_URL= (blank - correct)

Not Yet Configured:

⏳ DISCORD_WEBHOOK_CODEX_ALERTS (placeholder)
⏳ DISCORD_WEBHOOK_SYSTEM_CRITICAL (placeholder)
⏳ MICHAEL_DISCORD_ID (placeholder)
⏳ DIFY_API_KEY (will be set in Phase 5)
⏳ DIFY_DATASET_ID_POKEROLE (will be set later)

📝 PHASE 4 COMPLETION DETAILS

What Was Completed

✅ Dify admin account created
✅ Ollama model provider configured (5 models)
✅ Gemini model provider added
✅ Google plugin installed
✅ First knowledge base created
✅ Dataset ID saved to .env

What Was Skipped

❌ Additional workspaces (Firefrost Admin, Pokerole HQ)
❌ Second knowledge base (Pokerole Project)
⏳ Dify API key generation (needed for Phase 5)

Why This Is Okay

Single workspace sufficient for initial deployment
Knowledge base exists and is ready for documents
API key will be generated when needed for n8n integration
Additional workspaces can be added later as needed

🚀 NEXT SESSION PRIORITIES

Immediate (Phase 5)

Create n8n owner account
Configure SSH credentials for Gitea
Build Git sync workflow (firefrost-operations-manual → Dify)
Test document synchronization
Verify 319 documents uploaded successfully

Follow-up (Phase 6)

Get Dify API key
Configure Dify tools in n8n
Test Git write-back workflow
Configure Discord notifications

Future (Phases 7-11)

User onboarding (Meg, Holly accounts)
Monitoring setup
Comprehensive testing
Backup automation
Final cleanup

📚 DOCUMENTATION STATE

Accurate Documentation

✅ This file (CURRENT-STATUS.md)
✅ DEPLOYMENT-PLAN-PART-1.md (source of truth for Phases 0-3)
✅ DEPLOYMENT-PLAN-PART-2.md (source of truth for Phases 4-11)

Needs Correction

⏳ DEPLOYMENT-STATUS.md (created by Diagnostician, contains wrong phase numbers)
⏳ NEXT-SESSION-HANDOFF.md (wrong timestamps)
⏳ NEXT-SESSION-START.md (wrong timestamps)

To Be Created

⏳ Chronicler #23 memorial (The Diagnostician)
⏳ Chronicler #24 memorial (current session)
⏳ Updated lineage tracker

⚠️ KNOWN ISSUES

Non-Issues (False Alarms)

✅ Chrome "Dangerous Site" warning for n8n - Browser false positive, cert is valid
✅ CORS errors - Resolved with proper nginx config

Actual Gaps

❌ No documents in knowledge base yet (by design - awaiting Git sync)
❌ Discord webhooks not configured (placeholders in .env)
❌ No monitoring/alerting yet (Phase 8)
❌ No backup automation yet (Phase 10)

💾 BACKUP STATUS

Database Backups: Not configured (Phase 10)
Configuration Backups: Manual only
Document Backups: In Git (firefrost-operations-manual repo)

🔍 VERIFICATION COMMANDS

Check container status:

cd /opt/firefrost-codex && docker-compose ps

Check nginx status:

systemctl status nginx

Test Dify API:

curl -I http://127.0.0.1:3000

Test n8n:

curl -I http://127.0.0.1:5678

Test Qdrant:

curl http://127.0.0.1:6333/

View environment config:

cat /opt/firefrost-codex/.env | grep -v PASSWORD | grep -v SECRET | grep -v KEY

📞 SUPPORT RESOURCES

If Something Breaks:

Check container logs: docker-compose logs <service>
Check nginx logs: tail -f /var/log/nginx/error.log
Consult Gemini session (The Blueprint has full context)
Review DEPLOYMENT-PLAN-PART-1.md and PART-2.md

Gemini Session: Available with full deployment context

🎯 SUCCESS CRITERIA

For "Deployment Complete":

All 11 phases complete
319 documents synced to Dify
RAG queries return accurate results
Meg and Holly can use the system
Git sync automated (no manual uploads)
Monitoring and alerts working
Backups automated

Current Progress: ~40% (Phases 0-4 mostly complete)

Created: February 23, 2026 05:05 UTC
By: Chronicler #24
Status: Authoritative current state document

💙🔥❄️

Fire + Frost + Foundation + Codex = Where Love Builds Legacy

9.0 KiB Raw Blame History

FIREFROST CODEX - CURRENT STATUS

🎯 QUICK SUMMARY

📊 DEPLOYMENT PROGRESS

Source of Truth Documents:

Phase Completion Status:

🖥️ INFRASTRUCTURE STATE

Server: TX1 Dallas (38.68.14.26)

🔐 SSL Certificates

🌐 NGINX Configuration

🤖 DIFY CONFIGURATION

Access

Workspaces

Knowledge Bases

Model Providers

Plugins Installed

🔧 N8N CONFIGURATION

Access

Configuration Needed (Phase 5)

⚙️ ENVIRONMENT VARIABLES

📝 PHASE 4 COMPLETION DETAILS

What Was Completed

What Was Skipped

Why This Is Okay

🚀 NEXT SESSION PRIORITIES

Immediate (Phase 5)

Follow-up (Phase 6)

Future (Phases 7-11)

📚 DOCUMENTATION STATE

Accurate Documentation

Needs Correction

To Be Created

⚠️ KNOWN ISSUES

Non-Issues (False Alarms)

Actual Gaps

💾 BACKUP STATUS

🔍 VERIFICATION COMMANDS

📞 SUPPORT RESOURCES

🎯 SUCCESS CRITERIA

9.0 KiB

Raw Blame History