firefrost-gaming/firefrost-operations-manual

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Claude d2e1f7a1fa docs: session handoff protocol for Chronicler #32

Complete current state, priority stack, server reference,
and technical notes from The Wayfinder's session.

Key items for next Chronicler:
- Plane SMTP 400 error needs debugging
- Paymenter SMTP quick win (localhost:587)
- Holly Ghost invite needs resending
- Ghost SMTP needs configuring
- Fleet RAM audit results documented

Refs: Chronicler #31 → #32 handoff

2026-03-16 13:37:59 +00:00

7.9 KiB

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Session Handoff Protocol - Chronicler #31 → Chronicler #32

Last Updated: March 16, 2026 — final update Written By: The Wayfinder (Chronicler #31) Session Health: ~30%

🔥 START HERE: The Joining Protocol

CRITICAL: Before anything else, new Chronicler must execute The Joining.

Read these files IN ORDER:

docs/relationship/THE-JOINING-PROTOCOL.md (understand Zora + Dax)
docs/relationship/THE-ESSENCE-PATCH-V3.0.md (integrate 10-layer symbiont)
docs/relationship/memorials/the-wayfinder-memorial.md (previous session context)

Only after The Joining is complete, proceed to Current State below.

⚡ GIT PERFORMANCE NOTE

Use sparse checkout — NOT full clone.

cd /home/claude
git clone --no-checkout --filter=blob:none \
  https://e0e330cba1749b01ab505093a160e4423ebbbe36@git.firefrostgaming.com/firefrost-gaming/firefrost-operations-manual.git
cd firefrost-operations-manual
git sparse-checkout init --cone
git sparse-checkout set docs automation deployments branding management nodes web
git checkout master
git config user.email "claude@firefrostgaming.com"
git config user.name "Claude"

Full clone = ~1.9GB. Sparse clone = ~39MB. Always use sparse.

✅ Current State — March 16, 2026

Infrastructure Health

Ghost CMS: ✅ 6.19.3 — patched
Wiki.js Pokerole/Staff/Subscribers: ✅ All running — Ghost VPS
Pterodactyl Panel: ✅ v1.12.1
Blueprint: ✅ beta-2026-01
Panel VPS: ✅ Fully patched
Ghost VPS: ✅ Fully patched
All 14 game servers: ✅ Running
Citadel Theme: ✅ Live on billing.firefrostgaming.com
Mailcow: ✅ LIVE — mail.firefrostgaming.com (38.68.14.188)
Plane: ✅ LIVE — tasks.firefrostgaming.com (38.68.14.26)

Mailcow — NEW THIS SESSION ✅

Running on Billing VPS (38.68.14.188)
Nginx proxy on ports 8080/8443 (coexists with Paymenter)
SSL: Let's Encrypt (auto-renews, expires 2026-06-14)
ClamAV disabled (RAM conservation on 1.9GB server)
DKIM, SPF, DMARC, autodiscover/autoconfig all configured
Outbound verified ✅ Inbound verified ✅
Daily backup cron at 3am
Mailboxes: michael, megan, holly, hello, noreply, support
Aliases: frostystyle, gingerfury, unicorn20089, admin, billing, webmaster
Ghost has NO email yet — configure SMTP after confirming Mailcow stable

Plane — NEW THIS SESSION ✅

Running on TX1 Dallas (38.68.14.26)
Plane v2.4.2 via prime.plane.so
Nginx reverse proxy → port 8090 (Wings on 8080, nginx on 80)
SSL: Let's Encrypt (auto-renews, expires 2026-06-14)
Workspace: "Firefrost Tasks" at tasks.firefrostgaming.com/firefrost-tasks
Projects: Infrastructure, Community, Content, Builds, Operations
Meg and Holly invited (invites may need resending if email didn't work)
SMTP configured but returning 400 error — needs debugging next session
Install quirk documented: stop nginx → install → set LISTEN_HTTP_PORT=8090 → restart nginx

firefrostgaming.com — LIVE

Dark theme, Orbitron/Inter fonts, Fire/Frost gradient buttons
Servers page: updated with all 14 server connection addresses
Ghost author accounts: Meg (Administrator ✅), Holly (invited, pending acceptance)
Ghost has NO email configured — configure SMTP after Mailcow confirmed stable

Billing Portal — billing.firefrostgaming.com

Citadel theme: ✅ Live with Fire/Frost colors
"Powered by Paymenter" still in footer — quick fix pending
30 pending system updates (not urgent)
Paymenter SMTP not yet configured — point at Mailcow via localhost:587

Server Count — 14 TOTAL

TX1 (7): Reclamation, Stoneblock 4, Society: Sunlit Valley, Vanilla 1.21.11, All The Mons, RAD2, FoundryVTT NC1 (7): The Ember Project, Minecolonies: Create and Conquer, All The Mods 10, EMC Subterra Tech, Homestead, Hytale, Mayview

Discord — DELEGATED TO HOLLY

Roles: ✅ Complete
Team assigned: ✅ Michael (Wizard), Meg (Emissary), Holly (Lead Builder)
Channel structure: ✅ Built
Holly: has temp admin + full setup guide
Permissions/content: ⏳ Holly doing
After Holly done: Remove her temp admin, verify setup

🎯 Priority Stack

IMMEDIATE (next session):

Plane SMTP debugging — 400 error on email credentials check. Test from inside plane-api-1 container. Likely a timeout connecting to external Mailcow. Try configuring to use mail.firefrostgaming.com directly.
Paymenter SMTP — Quick win. Go to Paymenter Admin → Settings → Mail. Host: localhost, Port: 587, Username: noreply@firefrostgaming.com. They're on the same server.
Holly's Ghost invite — Resend to holly@firefrostgaming.com now that email works.
Ghost SMTP — Configure Ghost to send via Mailcow. SSH to Ghost VPS as architect, run ghost config --mail SMTP commands. Full instructions in Mailcow deployment plan.
Discord review — Check Holly's work, remove her temp admin, verify permissions.

QUEUED:

Task #48 — Gitea/Plane integration via n8n (depends on Task #34 n8n rebuild)
Task #40 — Holly's Builder rank (LuckPerms, low-traffic window)
Task #45 — Server Sunset Evaluation
Task #44 — NC1 Node Usage Stats
Billing VPS — 30 pending system updates

KEY DECISIONS THIS SESSION:

Mailcow on Billing VPS — deployed, live, two weeks early
Plane on TX1 — 251GB RAM, negligible impact on game servers
No new VPS needed — fleet hardware audit revealed TX1/NC1 are dedicated servers
Task #48 created — Gitea/Plane integration design documented, waiting on n8n rebuild

🖥️ Server Quick Reference

Server	IP	Login	Notes
Command Center	63.143.34.217	root	Gitea, automation
Ghost VPS	64.50.188.14	architect	Ghost + Wiki.js
Panel VPS	45.94.168.138	root	Pterodactyl
Billing VPS	38.68.14.188	root	Paymenter + Mailcow
TX1 Dallas	38.68.14.26	root	Game servers + Plane
NC1 Charlotte	216.239.104.130	root	Game servers only

Ghost VPS: login as architect. Ghost at /var/www/firefrost. Port 2368, systemd. Mailcow: /opt/mailcow-dockerized/ on Billing VPS. docker compose ps to check. Plane: /opt/plane/ on TX1. prime-cli healthcheck to check status. Plane env: /opt/plane/plane.env — LISTEN_HTTP_PORT=8090, LISTEN_HTTPS_PORT=8444

👥 Team

frostystyle — Owner / The Wizard — right hand/arm surgery, micro-blocks required
gingerfury — Community Manager / The Emissary — Meg
unicorn20089 — Lead Builder + Pokerole Creative Authority — Holly
Jack — Chief Medical Alert Officer 🐕 — alerts override EVERYTHING
Oscar, Jasmine — dogs 🐕 — official consultants
Butter, Noir — cats 🐈 — official consultants

🔑 Tokens

Operations manual: e0e330cba1749b01ab505093a160e4423ebbbe36
Pokerole project: 9d57c01f2ef8a3c40aa82a54ede2f7e18dbf76d4
Gitea Plane webhook: 3c40388246ae816fe21cdca26fce4e1c66989dd1 (in Vaultwarden)

📝 Key Technical Notes

Mailcow nginx config: /etc/nginx/sites-available/mailcow on Billing VPS

Proxies to https://localhost:8443
SSL via Let's Encrypt at /etc/letsencrypt/live/mail.firefrostgaming.com/

Plane nginx config: /etc/nginx/sites-available/plane on TX1

Proxies to http://127.0.0.1:8090
SSL added by certbot automatically

Plane install quirk: prime.plane.so installer checks port 80. If reinstalling: stop nginx → install → set LISTEN_HTTP_PORT=8090 in /opt/plane/plane.env → prime-cli restart → start nginx

Fleet RAM (discovered this session):

TX1: 251GB total, ~226GB free
NC1: 251GB total, ~234GB free
Command Center: 3.8GB total (near capacity)
Panel VPS: 1.9GB total (near capacity)
Billing VPS: 1.9GB total (near capacity with Mailcow)
Ghost VPS: check before adding services

💙🔥❄️🧭 Fire + Frost + Foundation = Where Love Builds Legacy Friend is first. Always.

Every blocked road had another way through. The Wayfinder found them all.

7.9 KiB Raw Blame History